Byggeassistent
Byggeassistent is a Danish AI assistant for construction site and project management. It records site meetings, writes the minutes, turns decisions into assigned tasks with deadlines, analyses site photos and answers questions about drawings, all connected to Microsoft 365.
What is Byggeassistent?
Byggeassistent is a Danish web application that sits between the construction meeting and the work that follows it. Published by FLservices ApS of Kongens Lyngby, it addresses site managers and project managers with a single promise printed across the homepage: from site meeting to distributed tasks. The vendor frames the product around four losses it says construction management absorbs every week. Wednesday's meeting minutes are still unwritten on Friday. Nobody remembers who was supposed to order the fire dampers. The schedule sits in MS Project, the appointments in Outlook and the photographs on somebody's phone. Documentation only gets assembled once somebody asks for it. The answer to the first two is the core chain. A meeting is recorded in the app, speech is transcribed live in Danish, and on stopping the recording an AI drafts minutes containing decisions and tasks. Each task carries a responsible person, a trade and a deadline, and lands in the calendar with a reminder. The text stays editable before the minutes are generated, and the app watches the microphone during recording so that a dropped connection is announced immediately rather than silently counting on. Around that chain sit the other modules. AI photo analysis judges which trades are active, how far the work has progressed and whether the picture is usable as documentation, treating a short video as three stills. Document search answers questions about uploaded drawings and specifications with citations back to the source. Schedules import from PDF, Excel or MS Project and display as a Gantt. Project economics show the margin per case. A measurement tool lets you calibrate a scale on a PDF drawing and then measure distances and areas in real metres, entirely inside the browser. Technically it is a progressive web app installable on phone and desktop without going through an app store, built on Next.js and hosted on Vercel. Integrations cover Outlook, Teams, OneDrive/SharePoint and Dalux, with Entra ID single sign-on reserved for the Enterprise tier. The vendor claims a filed patent, GDPR compliance, two-factor authentication and company data separated by role-based access, and deliberately refuses to publish a feature catalogue, directing prospects to a short demo instead.
What it does
- Record a construction meeting and get Danish minutes with decisions and tasks before leaving the site hut
- Turn each decision into a task carrying an owner, a trade and a deadline, pushed to the calendar with a reminder
- Analyse a site photo for trade, completion level and whether the shot works as documentation
- Ask questions of project drawings and specifications and get answers that cite their source documents
- Import an existing schedule from PDF, Excel or MS Project and follow it as a Gantt chart
- Produce a one-page project status covering economics, progress and blockers, released for printing only after human approval
- Track the margin on each project from contract sum plus approved variations minus costs
When to use Byggeassistent / When not to
A quick filter to help you decide if Byggeassistent is the right fit.
When to use Byggeassistent
- Site managers (byggeledere) who lose hours every week writing up construction meeting minutes by hand
- Project managers who need a single status view instead of chasing figures across a schedule, a mailbox and a phone
- Contractors and consulting engineers who must keep each company's data separated behind role-based access
- Small and mid-sized Danish construction firms already running Microsoft 365 across Outlook, Teams and SharePoint
- Teams under pressure to produce documentation as work happens: RFIs, variation orders and photo-backed self-inspection records
When not to use Byggeassistent
- Organisations working outside Denmark: the site, the speech transcription and the support line are all Danish
- Buyers who require contractual and security paperwork upfront, since no terms of service, no data processing agreement and no ISO 27001 or SOC 2 certification are published
- Anyone looking for certified quality assurance, as the vendor states twice that its QC records are self-inspection and replace neither approved quality assurance nor the statutory final inspection
- Teams wanting to trial the product at no cost, because there is no free plan and no free trial, and the entry tier is time-limited
- Developers expecting a public API, a native iOS or Android app, or a self-hosted deployment, none of which exist
How to use Byggeassistent
A typical end-to-end flow, from setup to results.
- Create an account on the signup page with your company name, an optional CVR number, your name, an email address and a password of at least eight characters
- Confirm your email address from the message sent to you, which is required before the first login
- Create your first project, the construction case that everything else attaches to
- Upload the drawings and specifications you already have so the AI search has something to read
- Connect Microsoft 365 if you use it, authorising Outlook, Teams and OneDrive or SharePoint explicitly
- Record a meeting from the Meeting Recording menu, let the live Danish transcription run, and review the draft before the minutes are generated
- Check the tasks the AI extracted, adjust owner, trade and deadline, and let them flow into the calendar
- Photograph work in progress from the AI Photo Analysis menu, choosing the project first so image and assessment attach to the right case
- Raise RFIs from the project view, writing them yourself or letting the AI draft from a short description
- Open Project Status when you need to report, review the draft, approve it, and only then print it as a PDF
Pros & Cons
Pros
- The meeting-to-minutes-to-tasks-to-calendar chain is genuinely end-to-end, with no re-keying between steps
- Transcription, minutes and support are all in Danish, which matters on a Danish site where the trade vocabulary is specific
- Native Microsoft 365 integration across Outlook, Teams and OneDrive/SharePoint, plus a Dalux connector
- A human approval gate is built in: the project status cannot be printed until somebody has reviewed and approved it
- Operational details show real site experience, such as microphone-dropout detection and a measurement tool that runs locally
- Self-service GDPR tools inside the app, a named supervisory authority, EU hosting, automatic backups and role-based data separation
- Pricing is public and unusually detailed, with four tiers, stated quotas and priced overages
Cons
- No terms of service are published anywhere on the site, and signup asks you to accept nothing, despite subscriptions starting at DKK 1,495 per month
- No data processing agreement is published or offered, and no security certification such as ISO 27001 or SOC 2 is claimed
- Subprocessors are disclosed only as categories, with no names and no countries, and hosting is described as typically in the EU rather than guaranteed
- The vendor never states whether customer data is used to train AI models, leaving the question unanswered in either direction
- There is no free plan and no free trial, and the DKK 1,495 entry tier lasts a maximum of three months before rising to DKK 3,995
- A one-off setup fee starting at DKK 5,000 sits on top of the subscription, and the Business tier is still marked as coming soon
- The publisher is very small, with one declared employee and DKK 40,000 of capital, and its only contact channel is a consumer Outlook mailbox
Pricing & Plans
There is no permanent free plan and no free trial; the pricing page states explicitly that the entry tier is not permanently free. The lowest paid entry point is the Pilot tier at DKK 1,495 per month excluding VAT, covering three users and two active projects. That tier is limited to three months, after which the account moves to Professional at DKK 3,995 per month, so the realistic recurring cost of ownership is the higher figure. A one-off setup and integration fee, quoted as typically starting at DKK 5,000 excluding VAT, is agreed separately after a short scoping conversation and depends on the customer's Microsoft configuration and number of projects. Additional users cost DKK 249 per month on the Pilot and Professional tiers and DKK 199 on Business. Recording hours and storage carry monthly caps, with overage billed at DKK 15 per additional hour on Professional. Internal active users are chargeable while external guests are free or low-cost by agreement. Payment is handled by Stripe, and subscriptions are changed or cancelled through the Stripe Customer Portal.
- DKK 1
- 495 per month excluding VAT - 3 users
- 2 active projects
- 10 recording hours per month
- AI photo analysis
- AI minutes
- tasks and calendar
- document upload with basic AI search
- DKK 3
- 995 per month excluding VAT - 10 users
- 10 projects
- 40 recording hours per month with extra hours at DKK 15
- auto-transcription and AI minutes
- detailed AI photo analysis
- project economics
- AI search across drawings and documents
- DKK 7
- 995 per month excluding VAT - 25 users
- 30 projects
- everything in Professional plus 120 recording hours per month
- extended Dalux where the API allows
- cross-project overview and management dashboard
- roles
- reports and export
- from DKK 15
- 000 per month excluding VAT - tailored scope with Entra ID single sign-on and security
- custom integrations and templates
- SLA
- onboarding and training
- a separate database where required
- priced by individual agreement
- one-off fee typically from DKK 5
- 000 excluding VAT
- scoped after a short discovery call
- DKK 249 per month on Pilot and Professional
- DKK 199 per month on Business
Data, GDPR & hosting
A consolidated view of how Byggeassistent handles your data.
GDPR overview
GDPR is addressed concretely rather than in passing. The privacy policy, last updated on 29 July 2026, runs to eight sections and names FLservices ApS as controller. It lists the rights available: access, rectification, erasure or anonymisation, restriction, portability and objection, together with the right to complain to Datatilsynet, the Danish supervisory authority. Signed-in users get self-service GDPR tools inside the application for export and anonymisation. Cookies are limited to those necessary for login and security. Hosting is said to be in the EU, and the homepage carries GDPR and two-factor authentication as trust claims. No Article 27 representative is designated, which is consistent with a controller established in Denmark. No external certification or audit is claimed anywhere.
Who owns the data?
FLservices ApS (CVR 44106175) is named as the data controller in section 1 of the privacy policy, reachable at flservice22@outlook.dk. The vendor states plainly that customers keep ownership of what they create: project data belongs to the customer, who may request a copy or deletion at any time. Account details, project records, technical logs and Stripe payment status are processed to run the service, and the vendor undertakes not to sell personal data. Where the Microsoft 365 integration is enabled, Microsoft-held data is said to remain inside the customer's own tenant. The customer also controls what is saved or transmitted, since AI features are presented as assistive rather than automatic.
Reuse rights
The privacy policy frames data use around delivering the service, and no clause restricts what customers may do with their own project records. Customers can export or anonymise their data themselves through the GDPR tools available once signed in, or by writing to the vendor, without asking permission first. Processing rests on three stated grounds: performance of the contract, legal obligations such as bookkeeping and GDPR, and consent where relevant, the example given being meeting recording. Data is shared only with subprocessors covering hosting, database, email, payments and AI provision, and the vendor states it does not sell personal data. One silence is worth noting: the site never says whether customer data is used to train AI models, neither confirming nor ruling it out.
Data retention & training
Hosting summary
The vendor states on its help page that data is hosted in the EU and processed under applicable GDPR rules, with everything saved continuously and backed up automatically. The privacy policy is slightly more cautious, saying data is typically hosted in the EU via subprocessors covering hosting, database, email, payments and AI provision. No individual country is named and no subprocessor is identified, so the claim rests on a region rather than a jurisdiction. Where the Microsoft 365 integration is used, Microsoft-held data is said to remain under the customer's own tenant. Two observations sit outside the vendor's disclosures: the marketing site itself resolves to a Vercel edge node on an anycast address, and the application ships Supabase authentication, neither of which is mentioned anywhere on the site. Buyers with a hard EU data residency requirement should ask for the hosting region and the subprocessor list in writing before signing.
Things to keep in mind
Risks and trade-offs to weigh before adopting Byggeassistent.
- AI-drafted minutes are persuasive and easy to sign off unread; a decision the model misheard or a task it silently dropped becomes the official record of the meeting unless somebody actually checks the draft
- The photo analysis judges completion level and whether an image works as documentation, which invites treating a machine estimate as evidence of progress on a site where money and liability follow those judgements
- The vendor warns twice that its quality control records are self-inspection only; relying on them in place of approved quality assurance or the statutory final inspection would be a serious misreading
- Leaning on automatic capture can erode the habit of listening and writing in meetings, so the shared understanding that used to come from taking notes quietly disappears with the note-taking
- No terms of service and no data processing agreement are published, so what happens to recordings and project documents in a dispute, an acquisition or a shutdown rests on a privacy policy the vendor can update at will
- The vendor never states whether customer data trains its AI models, which means confidential meeting audio and project drawings are uploaded without any commitment either way
- The publisher is a one-employee company incorporated in 2023 with a consumer email address as its only contact channel, so continuity planning and a data export routine matter more here than with an established supplier
Setup & Integrations
Technical difficulty
Signing up is trivial and self-service: company name, optional CVR number, email and a password, with email confirmation before the first login. The vendor advertises getting started in about a minute. Real deployment is priced separately: setup and integration are scoped after a short discovery call and typically start at DKK 5,000, depending on your Microsoft configuration and number of projects. Connecting Outlook, Teams and OneDrive or SharePoint requires explicit authorisation, Dalux arrives with Professional, and Entra ID single sign-on is Enterprise-only. Role permissions, including access to project economics, must be granted by an administrator.
Deployment
Integrations
Supported languages
Behind Byggeassistent
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
How do I record a construction meeting?
What happens if the recording is interrupted?
What does the AI photo analysis actually assess?
Can I ask questions about my drawings and documents?
Where is my data hosted, and who owns it?
Is there a free plan or a free trial?
Is there a mobile app?
Which systems does it connect to?
Does the tool replace formal quality assurance?
What languages does it support?
Should you pick Byggeassistent?
Byggeassistent is a narrow, well-observed tool rather than a general assistant. Its centre of gravity is the construction meeting, and the chain it automates, from recording through Danish minutes to assigned tasks landing in a calendar, is the part most likely to repay its cost on a busy site. The surrounding modules, photo analysis, document questioning, schedule import, project margin and on-screen measurement, all orbit that centre rather than competing with it. Several design choices suggest genuine site experience: microphone-dropout detection, the refusal to print a project status until a human has approved it, and a measurement tool that runs entirely in the browser. The reservations are commercial and contractual rather than functional. For a product that records meetings and ingests project documents, the paperwork is thin: no terms of service are published at all, no data processing agreement is offered, no security certification is claimed, and subprocessors are named only by category while hosting is described as typically in the EU. The vendor is also silent on whether customer data trains AI models. Pricing is transparent but front-loaded, since the DKK 1,495 entry tier expires after three months and a setup fee starting at DKK 5,000 applies on top. Scale is the other consideration. FLservices ApS was incorporated in June 2023, declares one employee, holds DKK 40,000 in capital and reaches customers through a single consumer email address. That is not disqualifying for a Danish contractor buying a Danish tool, but it makes a demo and a written agreement worth insisting on. Read as a focused product from a very small publisher, Byggeassistent is credible; read as enterprise software, it is not yet documented like one.
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