Kervan AI
Kervan AI is a road transport operations platform that pulls email orders, dispatch, live vehicle data, fuel and toll costs, invoicing and bank reconciliation into a single operating view for hauliers. Pricing is quoted in writing after a discovery call.
What is Kervan AI?
Kervan AI presents itself as an operating system for road transport: a single platform that covers a freight job from the moment the order lands in an inbox to the moment the bank transfer clears. It is published by Amanet Ltd. (Аманет ООД), a company registered in Sofia, Bulgaria.
The product follows one continuous chain. An order arrives by email; Kervan reads the message and its PDF attachment and populates the order fields automatically — the site's worked example shows twelve fields filled, covering pickup, delivery, cargo, weight and pallets, vehicle type, ADR status, reference, price, currency and VAT. If the client replies with a revised price, the corresponding field updates on its own. A dispatcher then assembles the trip, reviewing truck, stops, kilometres and capacity before confirming. While the vehicle is on the road, fuel and toll charges are posted to the correct trip as they are reported. On arrival, income, fuel, tolls and driver salary are combined into a profit figure and a cost per kilometre. An invoice is issued in one click, with VAT worked out and a reverse-charge clause inserted automatically where the rate is zero, in Bulgarian or English. Finally, incoming bank transfers are matched to invoices by reference, amount or IBAN, with partial and split payments updating the balance and only full payment closing the invoice.
The integration philosophy is explicit: existing providers stay connected, and it is the duplicate entry and the second portals that are meant to disappear. The site names examples across four families — inbox (Gmail, Outlook), GPS and telematics (Tollbox, Webfleet, Wialon, Frotcom), fuel and mobility (E100, UTA, Eurowag, DKV, AS 24) and tolls (Toll4Europe, Telepass, Toll Collect) — while stating these are examples rather than a closed catalogue. Human control is claimed at the sensitive point: a dispatcher reviews every extracted order before dispatch, with the source email one click away.
The vendor advances three figures — five minutes from order email to dispatch-ready order, 90% of eligible incoming payments matched automatically, one operating view — and qualifies them as measured in its own live operations, dependent on source-data quality. Access is through a web dashboard using Google sign-in. The site is served in English and Bulgarian.
What it does
- Read incoming order emails and fill the order fields automatically from the message and its PDF attachment
- Update an order field on its own when the client sends a price change by reply
- Assemble a trip with its assigned truck, multiple pickups, delivery, distance and capacity
- Attach fuel and toll charges to the correct trip while the vehicle is still moving
- Calculate trip profit and cost per kilometre on arrival instead of at month-end
- Issue a transport invoice with VAT calculated and the reverse-charge clause inserted automatically
- Match incoming bank transfers to invoices by reference, amount or IBAN, including partial payments
When to use Kervan AI / When not to
A quick filter to help you decide if Kervan AI is the right fit.
When to use Kervan AI
- Road freight carriers whose orders arrive as email and PDF attachments and are retyped by hand today
- Dispatchers who assemble trips from several pickups and need truck, distance and capacity in one screen
- Transport operations managers who want margin and cost per kilometre per trip rather than at month-end
- Back-office and accounts receivable staff reconciling bank transfers against transport invoices
- Bilingual Bulgarian and English operations that already run GPS, fuel cards and toll accounts they want to keep
When not to use Kervan AI
- Buyers who need a published price list, because no rate is public and every quote follows a discovery call
- Teams looking for a free plan or a self-service free trial, neither of which the vendor advertises
- Developers who need a public API, since no developer documentation or endpoint is published
- Organisations requiring a named security certification, which the vendor openly states it does not hold
- Operations that need a mobile application, as no iOS or Android app is published
How to use Kervan AI
A typical end-to-end flow, from setup to results.
- Request a tailored demo through the form on the homepage, giving name, work email, phone, company and fleet size
- Pick the fleet size band that matches the operation, from 1–5 vehicles up to 200+
- List the providers already in use — inbox, GPS, fuel cards, tolls, bank and accounting workflow
- Expect a reply within one business day, according to the note under the form
- Attend the live walkthrough, which the vendor runs on realistic sample data around your operation
- Receive the discovery output in writing: scope, provider connection plan, pilot start date and price
- Sign the Data Processing Agreement, which the vendor states is signed before any commercial pilot begins
- Start the scoped pilot, which can begin within two weeks once connections and data access are ready
- Sign in to the dashboard with a Google account, as the platform uses Google OAuth and stores no password
- Raise SAML SSO or IP allow-listing during the call if procurement requires them, as they are not standard
Pros & Cons
Pros
- Covers an unusually continuous chain, from the order email through to the matched bank payment
- Unusually candid security page: the vendor states it holds no certification and will not claim one
- Sub-processors are named publicly with their role — Google, HERE and the EU hosting providers
- Customer data and database backups are kept in the EU, with TLS 1.2+ and 72-hour incident notification
- A Data Processing Agreement is available on request and signed before any commercial pilot
- Existing provider stack is retained rather than replaced, which lowers the switching cost
- Interface, support and invoices are available in both English and Bulgarian
Cons
- No public pricing at all: the cost of the platform cannot be estimated without a discovery call
- No free plan and no free trial are advertised anywhere on the site
- No public API and no developer documentation, so custom integration is not self-service
- No security certification is held; the vendor claims alignment with ISO 27001 practices only
- The full sub-processor list and the exact hosting provider and region are reserved for the DPA
- Very young vendor: the domain was registered in June 2026 and the site has no web archive history
- No complete postal address, no About page, no social profiles and no named customer references
Pricing & Plans
No price is published. Kervan AI does not advertise a free plan or a free trial, and it lists no pricing tiers: the vendor states that every module is included and that the operation is priced around fleet size and the connections required. A written price is issued after a discovery call, together with the scope, the provider connection plan and the pilot start date, before any commitment. Prospective buyers should therefore treat the platform as a quotation-based purchase and budget for a scoping conversation rather than a published entry price.
Data, GDPR & hosting
A consolidated view of how Kervan AI handles your data.
GDPR overview
GDPR compliance is claimed explicitly in the site footer, alongside a statement that data is stored in the EU. Concrete mentions are unusually specific for a site of this size. The privacy policy names the controller, cites Art. 6(1)(b) and Art. 6(1)(f) as its legal bases, lists the rights of access, rectification, erasure, restriction, portability, objection and complaint to a supervisory authority, and publishes retention periods. The security page commits to notifying customers of any incident affecting their data within 72 hours in line with Art. 33, and states that a Data Processing Agreement is available on request and signed before any commercial pilot. No Article 27 representative is designated, and none is required: the controller is established in Bulgaria. The privacy policy is dated 5 August 2026.
Who owns the data?
The data controller for personal data collected through the website is Amanet Ltd. (Аманет ООД), registered in Sofia, Bulgaria under company number ЕИК 208829841 and operating as Kervan AI. For operational data, the homepage states that customer data is stored in the EU, is never sold, remains the customer's property and can be exported. The privacy policy confirms that data is not sold and not shared with third-party advertisers. Named third parties receive specific data to perform the service: Google for inbox access, AI extraction and geocoding, HERE for toll routing, and the vendor's EU hosting and storage providers. The service itself is governed by a separate Master Services Agreement signed at contract time, which the website does not publish.
Reuse rights
Website form data is used only to answer the demo request and to make contact about Kervan AI, on the legal bases of contract performance (GDPR Art. 6(1)(b)) and legitimate interest (Art. 6(1)(f)). The vendor states that it does not sell this data, does not share it with third-party advertisers, and does not use it to train AI models that are not specific to the customer's own account — a wording that leaves account-specific models expressly outside the commitment. Operational data is sent to a named set of providers, including Google Gemini for extracting order emails and documents. On the customer's side, the homepage states that the data remains theirs and can be exported; no separate licence or reuse restriction is published on the website, the commercial terms being carried by the Master Services Agreement instead.
Data retention & training
Hosting summary
Customer data is stored on EU-based infrastructure and database backups are kept in the EU, off-site, with the restore path exercised routinely. No specific country is named publicly: the vendor states that if data residency is a contractual requirement it will name the exact provider and region in the customer's Data Processing Agreement. All traffic is encrypted in transit with TLS 1.2 or above on every public endpoint. Production access is limited to named engineers, and sign-in uses Google OAuth so no password is stored; SAML SSO and IP allow-listing are not standard and must be scoped on request. Named sub-processors that receive data are Google (inbox access, AI extraction and geocoding), HERE (toll-cost routing) and the EU hosting and storage providers, with the complete current list supplied alongside the DPA. Security incidents affecting customer data are notified within 72 hours. The vendor holds no formal certification and claims only alignment with ISO 27001 practices.
Things to keep in mind
Risks and trade-offs to weigh before adopting Kervan AI.
- No public price means no comparison is possible before engaging with sales, which weakens the buyer's negotiating position
- Automated extraction invites over-trust: the dispatcher review step is the safeguard and skipping it moves errors downstream into invoices
- The training statement covers website form data only and expressly excludes models specific to the account, so operational data handling is not settled
- No documented way for a customer to opt out of having their data used for model training
- The full sub-processor list and the exact hosting provider and region are only disclosed inside the DPA, after the sales process has begun
- A vendor under three months old carries continuity risk: plan for data export, which the site says is possible, before dependence sets in
- The named providers are described as examples rather than a closed catalogue, so a specific stack must be confirmed in writing during discovery
Setup & Integrations
Technical difficulty
There is no self-service sign-up: onboarding runs through a demo and a discovery call, after which the vendor supplies the provider connection plan in writing. Day-to-day access is then straightforward — a web application entered with a Google account. The real effort lies elsewhere, in obtaining access to the third-party systems the platform reads: inbox, GPS or telematics, fuel cards, toll accounts and banking. The vendor states a scoped pilot can start within two weeks once those connections and data access are ready, which makes the customer's own administrative work the practical bottleneck rather than the software.
Deployment
Integrations
Supported languages
Behind Kervan AI
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
Which tools is Kervan AI meant to replace?
How much does Kervan AI cost?
Is there a free plan or a free trial?
Does Kervan AI provide a public API?
Where is the data stored?
Does Kervan AI train AI models on customer data?
Which providers can it connect to?
What happens if the AI reads an order wrongly?
How quickly can a pilot start?
Does Kervan AI hold any security certification?
Should you pick Kervan AI?
Kervan AI is a focused answer to a specific problem: a road haulier whose orders arrive as email and PDF, whose costs sit in three or four provider portals, and whose margin is only visible after month-end. The chain it covers is coherent and genuinely continuous, from order extraction through dispatch, cost capture and invoicing to bank reconciliation, and the decision to keep existing providers connected rather than replace them is a sensible one for an operation that has already bought its telematics and fuel cards.
What stands out is the tone of the legal and security pages. The vendor states that it holds no certification and will not claim one, names its sub-processors and their roles, publishes retention periods, and commits to a 72-hour incident notice. That candour is rarer than it should be, and it makes the gaps easier to assess. Those gaps are real: no price is public, no free plan or trial is offered, there is no public API, the full sub-processor list and the exact hosting region are reserved for the Data Processing Agreement, and the statement on model training leaves account-specific models expressly outside its scope.
The other reservation is maturity. The domain was registered in June 2026, the site has no web archive history, and no customer is named. Buyers should treat this as an early-stage product and weight the discovery call accordingly — asking for the sub-processor list, the hosting region, the Master Services Agreement and the written scope before committing. For a Bulgarian or Bulgarian-English carrier frustrated by retyping orders and chasing costs across portals, it is worth the conversation; for anyone who needs to compare prices on paper first, there is nothing yet to compare.
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