BIM-Y Facility
BIM-Y Facility turns a 3D scan of an existing building into an automatic equipment inventory. AI models recognise doors, radiators, lighting, extinguishers, pumps and valves, then pair each item with its technical data for maintenance teams.
What is BIM-Y Facility?
Facility is one of the two products BIM-Y sells, alongside Re:Use. It applies Building Information Modeling to buildings that already exist: instead of modelling a project, it builds a digital twin of the standing structure and of the equipment inside it. BIM-Y describes BIM itself as a process for managing that twin across a building's whole life cycle, combining geometric data — the 3D model — with non-geometric data such as technical sheets and energy, environmental or pollutant characteristics.
The service runs in five stated steps. A crew scans the site in 3D, covering 8,000 to 12,000 m² a day and taking around 700 photographs an hour. AI models then recognise 20 classes of equipment — doors, windows, radiators, lighting, fire extinguishers, furniture, pumps, valves and others. Where a component is not yet held in BIM-Y's database, a digitalisation step creates a structured technical record for it. Each component is then paired with its own data, and the platform is handed over — the point at which, in BIM-Y's words, the client starts to make savings.
What the client gets afterwards is a browser-based platform rather than a file. It offers a virtual tour of the building available at any hour, measurement tools for length, area and volume that remove the need to travel with instruments, and point cloud export in the format of your choice without a conversion step. The pitch for the inventory itself is operational: a detailed map of technical and architectural equipment feeding better maintenance planning, with up to 15% energy savings claimed. Centralising the data in one structured place is presented as the cure for time lost hunting for information mid-repair.
Facility is aimed squarely at maintenance and day-to-day operation. Its sibling Re:Use covers the other end of a building's life — resource and waste audits before deconstruction or renovation, and resale through a reuse marketplace. BIM-Y is a Luxembourg company that came up through the local startup ecosystem, joining the Luxembourg-City Incubator in July 2018 and collecting several selections and prizes over the following eighteen months. Delivery is a service engagement with an on-site visit, priced by quotation.
What it does
- Scan an existing building in 3D at a rate of 8,000 to 12,000 m² per day
- Automatically recognise 20 classes of equipment, from doors and radiators to pumps, valves and fire extinguishers
- Pair every recognised component with its own technical data sheet
- Build a structured data sheet for a component that is not yet in the database
- Walk the building remotely, around the clock, through a virtual tour
- Measure length, area and volume from the platform, with no instrument and no site visit
- Export the point cloud in the format you need, with no conversion software
When to use BIM-Y Facility / When not to
A quick filter to help you decide if BIM-Y Facility is the right fit.
When to use BIM-Y Facility
- Facility managers of large tertiary or industrial estates who need a reliable, item-by-item register of the equipment they are accountable for
- Property managers and building owners who have inherited buildings with no usable technical documentation
- Public bodies and institutional estate departments preparing renovation or deconstruction programmes on occupied sites
- Maintenance planners and reliability engineers who want preventive schedules built on an actual asset map rather than on memory
- BIM managers and coordinators tasked with producing a digital twin of an existing building rather than a new-build project
When not to use BIM-Y Facility
- Teams looking for self-service software: BIM-Y sends a crew to scan the site, so there is no sign-up and no instant access
- Buyers who need a published price before talking to anyone: Facility is quoted case by case, with no rate card online
- Anyone wanting to test before committing, since neither a free trial nor a free tier is advertised
- Developers expecting to plug the inventory into their own stack: there is no public API and no developer documentation
- Organisations needing contractual guarantees on paper today, as no terms of service, no DPA and no hosting commitment are published
How to use BIM-Y Facility
A typical end-to-end flow, from setup to results.
- Start from the product page and use 'Ask for a Quote', or request a demonstration through the dedicated page — there is no self-service sign-up
- Supply the details the quotation needs: the address of the property to scan, its floor area and its number of storeys
- Agree a rate, which BIM-Y sets from the building's surface area and the length of the contract
- Schedule the on-site visit, including at a weekend if occupants must not be disturbed
- Step 1 — a BIM-Y crew scans the building in 3D and photographs it
- Step 2 — the AI recognises the components across its 20 equipment classes
- Step 3 — any component missing from the database is digitalised into a structured technical record
- Step 4 — each component is paired with its matching technical data
- Step 5 — the platform is commissioned and handed over to your teams
- Use it from a browser thereafter: virtual tour, measurement tools, and point cloud export when you need the raw data elsewhere
Pros & Cons
Pros
- One provider covers the whole chain: physical scan, AI recognition, data structuring and the platform that serves it back
- Operational figures are published and specific — 8,000 to 12,000 m² a day, 700 photos an hour, 20 equipment classes, up to 15% energy savings
- The pricing basis is stated plainly even though the amount is not: surface area of the building and length of contract
- Weekend interventions are offered, which matters for hospitals, offices and plants that cannot stop
- Point cloud export needs no conversion, so that output is not locked into a proprietary format
- The vendor is established in the European Union, names the CNPD as its supervisory authority and caps retention at 24 months
- Client references shown on the site are substantial, spanning European institutions, rail operators and industrial groups
Cons
- No published price for Facility: the figure exists only inside a quotation, while the sibling Re:Use product publishes a full rate grid — an odd gap in transparency within the same catalogue
- No free trial and no free tier are advertised anywhere on the site
- It is a service with a physical site visit, so it cannot be evaluated alone and carries scheduling lead time
- Recognition is bounded at 20 equipment classes; anything beyond that needs a manual digitalisation step
- No public API and no developer documentation, so the inventory cannot be pulled into another system programmatically
- The legal documentation is in disarray: the /terms-of-service URL holds no terms at all but an outdated French privacy policy, two policy versions give different addresses and emails, and the text still cites the defunct Privacy Shield
- Housekeeping signals are hard to miss — the footer copyright stops at 2024, the newsroom stops in 2023, the blog holds a single post under an unrenamed template URL, and the 'about' link simply redirects to the news page
Pricing & Plans
No price is published for Facility and no free plan is offered. The product page carries a 'Pricing' section that contains a single sentence and a button: rates are based on the surface area of the buildings and the duration of the contract, followed by 'Ask for a quote'. The absence was verified rather than assumed — seventeen guessed pricing paths all return a clean 404, the full 73-URL sitemap contains no pricing page, and of twenty-four subdomains probed only the site itself and an application host resolve. The commercial model is therefore quote-based. The starting price, currency and billing unit are consequently all left empty together: no figure is public for this product, and the vendor's real unit — euros per square metre per month — is not one of the values this catalogue accepts. For an order of magnitude only, and strictly as the price of a different product, BIM-Y's sibling offering Re:Use publishes three tiers on its own page at up to €0.05, €0.10 and €0.15 per m² per month. Those figures must not be read as the cost of Facility.
Data, GDPR & hosting
A consolidated view of how BIM-Y Facility handles your data.
GDPR overview
GDPR compliance is claimed explicitly: the policy opens by invoking the General Data Protection Regulation and the amended Luxembourg law of 30 May 2005. Concrete provisions are present. Data subjects are granted access, rectification, erasure and objection rights, plus post-mortem instructions; requests go to the postal address or email given in the document, subject to proof of identity, and BIM-Y undertakes to reply within one month. Retention is capped at 24 months. The supervisory authority is named — Luxembourg's CNPD — with links to its complaint form and to its model access-request letter. Because the company is established in the EU, no Article 27 representative applies. What is missing is just as clear: no DPA, no named subprocessor, no declared hosting country, and two divergent versions of the policy still online at once.
Who owns the data?
BIM-Y names itself as the sole data controller and states that it alone receives the personal information collected through the site. Its privacy policy, last updated on 31 July 2024, says that information is never passed to a third party other than the subcontractors it uses, and that neither BIM-Y nor those subcontractors sell the personal data of visitors and users. Note the scope carefully: these commitments are written about people browsing the site and filling in its forms. The published documents say nothing at all about who owns the 3D scans, point clouds and equipment inventories produced for a client. That silence should be closed in the quotation, not assumed.
Reuse rights
The privacy policy lists three purposes only: delivering the information or service requested, such as the newsletter or a commercial offer; improving the site, products and services, notably through cookies; and contacting the user about company news, product updates and customer support. BIM-Y states that it uses approved providers to help collect and process the data, that those providers may be located outside the European Union, and that it has checked they offer adequate safeguards and a lawful basis for any transfer. None of them is named. One caveat matters for a buyer reading this in 2026: the text still relies on the Privacy Shield, a framework struck down by the Court of Justice in July 2020 and superseded in 2023 — a sign the policy has not been refreshed. On reuse by the end user, and on whether customer material may feed AI model training, the site is entirely silent in both directions.
Data retention & training
Hosting summary
BIM-Y publishes no hosting country and no hosting region, so both fields are empty. The only statement about location is a negative one: the privacy policy acknowledges that the approved providers helping to collect and process data may be located outside the European Union, and that they receive the data submitted through the site's forms. BIM-Y says it has satisfied itself that these providers offer adequate safeguards and that a lawful basis exists for any transfer, and it notes that one of them falls under the Privacy Shield — a framework invalidated in 2020, which suggests the passage predates the current transfer regime. No provider is named and no subprocessor list is published. Two technical observations, which are not vendor commitments and should not be read as such: the marketing site runs on Squarespace from a US-geolocated anycast address, and the company's application host answers from Google Cloud infrastructure. The vendor itself is established in Luxembourg and names the CNPD as its supervisory authority.
Things to keep in mind
Risks and trade-offs to weigh before adopting BIM-Y Facility.
- No terms of service exist on the site at all: the /terms-of-service URL serves an outdated French privacy policy instead, so there is no public contractual framework to read before signing
- Two privacy policies are online at once with conflicting details — the current English version gives one address and email, the 2018 French version another, and even the phone number differs by a digit between pages
- The policy still relies on the Privacy Shield, a transfer mechanism invalidated in July 2020; providers are acknowledged as possibly sitting outside the EU but none is named and no subprocessor list is published
- Nothing is published about who owns the 3D scans and inventories produced for a client, nor about whether customer material may be used to train AI models — the stated commitments cover website visitors, not project deliverables
- No DPA, no declared hosting country or region and no minimum age are published, so due diligence has to happen through the sales conversation rather than through documents
- Treat an automatic inventory as a starting register, not as ground truth: recognition is bounded at twenty equipment classes, and a maintenance team that stops verifying on site because the platform looks complete is taking on a real operational risk
- Site housekeeping suggests uneven upkeep — the footer copyright ends at 2024, the newsroom at 2023, the blog holds one post under an unrenamed template URL, and the 'about' link redirects to the news page; confirm that what you read still reflects the current offer
Setup & Integrations
Technical difficulty
Effort on the client side is close to zero, but you do not start alone. There is nothing to install and no integration to configure. You request a quote, supply the property's address, floor area and number of storeys, then give the crew access to the building; interventions are short and can run at weekends. Everything afterwards is consulted from a browser, and no technical skill is needed for the virtual tour or the measurement tools. The real constraint is scheduling rather than technology: delivery depends on an on-site visit, and BIM-Y publishes no lead time.
Deployment
Integrations
Supported languages
Behind BIM-Y Facility
Fundraising
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What exactly does BIM-Y Facility do?
How does a project actually run?
Which equipment can it recognise?
How long does the scan take and will it disturb occupants?
What does it cost?
Is there a free trial?
Is there an API?
Who is behind it and what happens to my data?
How is Facility different from Re:Use?
Can I get my data out of the platform?
Should you pick BIM-Y Facility?
BIM-Y Facility is a narrow product done seriously. It answers one question — what equipment is actually in this building, and what do we know about each item — and it answers it with a full chain of delivery: a scanning crew on site, AI recognition across twenty equipment classes, a digitalisation step for anything unknown, and a browser platform that lets teams revisit the building without going back to it. The figures it publishes are specific enough to argue with, which is more than most vendors offer, and the client list it displays is not decorative.
The reservations are real and they cluster in two places. The first is commercial opacity: Facility has no published price at all, no free trial and no free tier, which is difficult to reconcile with the sibling Re:Use product publishing a complete per-square-metre grid on the very next page of the same site. Buyers should expect to negotiate without a public benchmark. The second is paperwork. There are no terms of service anywhere — the URL that promises them serves an outdated French privacy policy instead — two versions of that policy sit online with different addresses, emails and phone numbers, and the text still rests on a transfer framework invalidated in 2020. No DPA, no named subprocessor and no declared hosting country are published, and the site says nothing either way about whether customer material may train AI models.
None of that undermines the technology, and the company is EU-established with a 24-month retention cap and a named supervisory authority. But it does move the burden onto the contract. Anyone considering Facility should treat the quotation as the place where data ownership, deliverables, retention and hosting get settled in writing, because the website settles none of them.
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