Healthy Minds
Spanish platform that assesses workplace psychosocial risk and predicts stress, anxiety and burnout using proprietary AI. It combines validated questionnaires, AI-led qualitative interviews and automated reporting to meet Spain's legal prevention duty in 45 days.
What is Healthy Minds?
Healthy Minds is the platform of Healthy Minds Analytics S.L., a science-and-technology startup based at the Parque Científico de Madrid. It addresses one specific Spanish legal obligation: every employer must assess psychosocial risk under Ley 31/1995 and the labour inspectorate's Criterio Técnico 104/2021. The vendor's argument is that this exercise normally takes far too long and ends up filed away unused, so it compresses the full cycle into a stated 45 days, from kick-off meeting to final report.
The service runs in six phases. First, the whole workforce is trained on what psychosocial risk actually is, through an online course delivered on the company's Brain Campus learning platform, with a certificate for each employee. Second comes the quantitative assessment: employees complete either the CoPsoQ-istas21 or the FPSICO questionnaire online, on any device, and may start on one and finish on another. Third, a qualitative interview is conducted with every employee through a proprietary app guided by a hyper-realistic metahuman, with questions and language adapted to each company. Fourth, the company produces a regulator-compliant report alongside an AI-generated executive summary written in plain language, highlighting the factors behind 80% of the measured risk. Fifth, a proprietary predictive algorithm estimates the likely emergence of stress, anxiety, depression and burnout at a claimed minimum accuracy of 87% and, notably, without requiring any employee to sit a psychological test. Sixth, an optional Mental Health Agent course trains managers and HR staff to recognise and respond to mental health difficulties.
Two pieces of software sit behind the service: a client web portal holding campaigns and report history, and the Brain Campus learning management system. Everything is browser-based; nothing is installed on employee devices and paper questionnaires are refused outright. Campaigns can be run anonymously with downloadable access codes, and the platform states that no identifying data is stored. Employers without their own prevention service are supplied with one at no stated extra cost, and the company directs 10% of every invoice to a biomedical research laboratory. The site, its documentation and its commercial process are Spanish-only, and no price is published anywhere.
What it does
- Assess psychosocial risk across an entire workforce online, using FPSICO or CoPsoQ-istas21
- Predict stress, anxiety, depression and burnout without putting any employee through a psychological test
- Run qualitative interviews with every employee through an AI-guided hyper-realistic metahuman
- Generate a regulator-ready report alongside a plain-language executive summary
- Rank the psychosocial factors that account for 80% of the measured risk
- Train the whole workforce on psychosocial risk and issue individual certificates
- Deliver an action plan and recommendations aimed at reducing absenteeism
When to use Healthy Minds / When not to
A quick filter to help you decide if Healthy Minds is the right fit.
When to use Healthy Minds
- Spanish employers subject to the legal duty to assess psychosocial risk under Ley 31/1995
- Organisations with no in-house occupational prevention service, since the vendor supplies one
- HR and EHS teams needing full workforce coverage across several sites without on-site sessions
- Multilingual workforces in Spain, with questionnaires in the four co-official languages plus English and Portuguese
- Companies working to cut absenteeism and improve retention through preventive, evidence-based action
When not to use Healthy Minds
- Buyers who need a published price, since every engagement goes through a quote request
- Teams wanting to feed assessment data into an HRIS, as no API or connector exists
- Organisations outside Spain, where the methodology and legal framework do not transpose
- Non-Spanish-speaking buyers, since the site, documentation and commercial process are Spanish-only
- Anyone seeking an individual clinical diagnosis, as the assessment is collective and anonymous
How to use Healthy Minds
A typical end-to-end flow, from setup to results.
- Request a quote through the form on the site; there is no self-service sign-up
- Go through the vendor's audit of your organisation's current psychosocial risk compliance
- Hold the scoping meeting and agree a phase-by-phase timetable with your prevention service
- Give the whole workforce access to the online psychosocial risk course on Brain Campus
- Choose between the CoPsoQ-istas21 and FPSICO questionnaires
- Decide whether the campaign runs in anonymous mode with access codes, or in standard mode
- Let employees complete the questionnaire on any device, pausing and resuming as needed
- Upload a CSV of email addresses to invite employees to the AI-led qualitative interview
- Receive the regulatory report, the executive summary and the mental health report
- Apply the action plan, and download past reports from the client portal when needed
Pros & Cons
Pros
- Covers the Spanish legal obligation end to end, with remediation support in the event of a labour inspection
- Stated 45-day cycle, against a process the vendor says usually drags on much longer
- Predicts mental health risk without subjecting any employee to an individual psychological test
- Anonymity is built into the product, with anonymous campaign codes and no individual traceability claimed
- Training is bundled at no stated extra cost, where the market normally bills it separately
- Covers Spain's four co-official languages plus English and Portuguese
- Visible scientific backing, four industry awards and a Royal Society Open Science publication
Cons
- No price is published anywhere: no rate card, no range and no entry point
- No API and no documented third-party integration, so nothing connects to an HRIS
- Practical reach is limited to Spain, as the methodology and legal framing are Spanish
- Site, documentation and commercial process are Spanish-only
- No hosting country or region is disclosed, despite the processing of mental health data
- No processing agreement, no subprocessor list, no named data protection officer and no third-party security certification
- The claimed accuracy is not stable: 87% on the site against 85% in press coverage
Pricing & Plans
No price is published. Healthy Minds does not operate a public rate card, a price range or a permanent free plan, and no free trial is offered; the only commercial route is a quote request submitted through the form on the site. Two elements are stated to carry no extra cost: the psychosocial risk training for the workforce, and the supply of an occupational prevention service to employers who do not have one. Access to the online psychologist consultation is described as free of charge, as a component of the purchased service rather than as a standalone offer. The Mental Health Agent course is presented as eligible for funding through FUNDAE, the Spanish public training subsidy scheme.
Data, GDPR & hosting
A consolidated view of how Healthy Minds handles your data.
GDPR overview
The vendor is established in Spain, so no Article 27 representative applies and none is named. The homepage carries a self-declared GDPR Ready badge and a separate claim that its AI complies with the EU AI Act; neither is backed by a certificate or third-party assessment. The privacy policy cites Regulation (EU) 2016/679 and Spain's Ley Orgánica 3/2018 (LOPDGDD), sets out the legal bases and lists the full set of data subject rights, with an email and postal address for exercising them. Beyond that the disclosure is thin: no data protection officer is named, no effective date or version appears on the policy, no hosting location is stated, no processing agreement is offered and no subprocessor list is published. No third-party security certification is displayed.
Who owns the data?
Healthy Minds Analytics S.L. acts as the controller for information gathered through the website's forms, and states that it holds all copyright, intellectual and industrial property rights over the site, its software and its content. Questionnaire responses are presented as fully anonymous: the company says no identifying information is stored and that it cannot determine who gave which answer. Where a client uploads files containing personal data to shared hosting, the vendor disclaims responsibility for that client's own compliance. Respondents and clients may exercise access, rectification, objection, erasure, restriction and portability rights by email or postal mail to the address published in the legal notice.
Reuse rights
The privacy policy limits the vendor's use of website data to maintaining the commercial relationship, answering contact forms and sending newsletters and promotional material, on the basis of contract or consent; marketing consent may be withdrawn at any time. Assessment answers are described as processed automatically to produce the client's reports. Nothing on the site grants the end user any right to reuse the vendor's material: reproduction, distribution or public communication of the site, its software or its content requires prior written consent. Clients receive their own regulatory, executive and mental health reports and act on them internally. The site never addresses whether customer data is used to train AI models, in either direction.
Data retention & training
Hosting summary
No hosting location is published. The privacy policy refers only to the company's servers and to backups being taken, without naming a country, a region or a provider, and the site has no trust or security page. Healthy Minds Analytics S.L. is established in Spain and therefore within the European Union, which sets the applicable legal framework, but that says nothing about where the data physically sits. One technical observation should not be mistaken for a disclosure: the public website resolves to an IP address in Belgium operated by Combell NV, which describes where the marketing site is hosted, not where client assessment data is stored. The vendor makes no statement on the latter. The policy also notes that the company does not guarantee full restoration of data deleted by a user. For a service handling responses about stress, anxiety and depression, the absence of any stated hosting jurisdiction, processing agreement or subprocessor list is the most significant documentation gap on the site.
Things to keep in mind
Risks and trade-offs to weigh before adopting Healthy Minds.
- Mental health data is being processed while no hosting country, processing agreement, subprocessor list or data protection officer is published
- The privacy policy contradicts itself: one clause allows transfers to necessary entities, while the dedicated recipients section states that no third party receives data
- The cookie policy declares that no cookies are used, yet the site loads HubSpot and Microsoft forms
- EU AI Act compliance is self-declared on a single homepage line, with no supporting assessment
- A predictive score about employees' mental health could be misread as an individual diagnosis, or used for decisions it was never validated for; the vendor presents it as collective and anonymous
- The claimed accuracy varies by source, 87% on the site against 85% in press coverage, so the figure should not be treated as settled
- Anonymity is asserted by the vendor rather than demonstrated by an independent audit, which matters because employee candour depends on it
Setup & Integrations
Technical difficulty
Technically undemanding. Nothing is installed on employee devices; the questionnaire runs in a browser on a phone, tablet or computer and can be paused and resumed across devices. There is no API, connector or documented single sign-on to configure. The only client-side handling identified is uploading a CSV of email addresses to invite employees to the qualitative interview, and the vendor drives the rollout through an audit, a scoping meeting and a jointly agreed timetable. The real effort is organisational rather than technical: internal communication and reminders to secure a high participation rate.
Deployment
Supported languages
Behind Healthy Minds
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
Can we choose which assessment method is used?
How long does the whole process take?
Do employees have to take a psychological test for the prediction to work?
Does anything need to be installed on company computers?
What if we have no occupational prevention service of our own?
Is the psychosocial risk training billed separately?
Is the questionnaire really anonymous?
Which languages are available?
Is there an API?
How long are the reports kept?
Should you pick Healthy Minds?
Healthy Minds is a focused product rather than a general wellbeing platform. Its design follows the contours of one specific obligation, the Spanish duty to assess psychosocial risk, and it targets the two complaints employers most often make about that exercise: that it takes too long, and that its output is unusable. A 45-day cycle, an AI-generated executive summary and a ranking of the factors behind 80% of measured risk all speak to that. The genuine differentiators are the predictive layer, which estimates stress, anxiety, depression and burnout without any individual psychological test, and the qualitative interview conducted at full workforce scale by a metahuman, which would be impractical to staff with human interviewers. Scientific backing and four industry awards lend the approach credibility.
Two reservations matter. The first is commercial opacity: no price, no range and no free entry point are published, so a buyer cannot size an engagement without entering a sales conversation. The second is more serious, because this product processes mental health data. Neither a hosting country nor a region is disclosed, no processing agreement is offered, no subprocessor list is published, no data protection officer is named and no third-party security certification is displayed. The privacy policy also contradicts itself on whether third parties receive data, and the cookie policy declares that no cookies are used while the site loads third-party forms. None of this proves poor practice, but it leaves a buyer unable to verify what ought to be verifiable.
Practically, the tool is Spanish. Its methodology, legal framing, language and support all assume a Spanish employer, and there is no API to connect it to anything else. Within that perimeter it is a serious and distinctive option; outside it, much less so.
- Choosing a selection results in a full page refresh.
- Opens in a new window.