ScribEHR
ScribEHR is a Swiss AI voice-transcription tool that records nursing rounds, extracts vital signs and summary care records, scores case complexity, and pushes the caregiver-validated data straight into the hospital's electronic patient record.
What is ScribEHR?
ScribEHR is a clinical documentation tool that turns spoken exchanges between a patient and a caregiver into structured data inside the electronic patient record. It is published by KHEOPS TECHNOLOGIES SA, a Swiss software company on the commercial register in Plan-les-Ouates, near Geneva, since June 2002, and it sits alongside six other healthcare products from the same publisher: ClevEHR, ClevEHR SaaS, Imeds, KLS, JustLink and TrainEHR. ScribEHR is the only one of them built around artificial intelligence.
The product targets one specific moment of hospital life, the nursing round. Its vendor states that documentation and administrative tasks absorb 30 to 40 percent of a caregiver's day, and frames the tool as a way of giving that time back. The pipeline it describes has four stages. First, the conversation between caregiver and patient is captured with a telephone or a microphone. Second, an artificial intelligence transcribes the audio into text, and the vendor claims it holds up against background noise and imperfect phrasing. Third, a second AI reads that text as clinical content: it identifies vital signs and summary care records, then rates the complexity of the case on a scale of one to a hundred and supplies a justification for the rating. Fourth, and this stage matters, a human caregiver validates or adjusts what has been extracted before anything is written. Only then are the data sent automatically to the patient file, either in the publisher's own ClevEHR record or in whichever electronic patient record the institution already runs.
What the vendor does not publish is as telling as what it does. There is no price list, no free plan, no trial, no mobile application in either store and no API documentation. The product has a single web page, translated into four languages, and no dedicated article anywhere on the site. The publisher's terms and privacy policy cover the website alone, not the software. ScribEHR itself appears recent: the SCRIBEHR word mark was filed with the European trademark office in July 2026.
What it does
- Record a caregiver-patient conversation during a nursing round
- Transcribe the recording into text automatically
- Extract vital signs from the transcript
- Extract summary care records from the transcript
- Score the complexity of a case from 1 to 100 and justify the score
- Submit the extraction to the caregiver for validation
- Write the validated data into the electronic patient record
When to use ScribEHR / When not to
A quick filter to help you decide if ScribEHR is the right fit.
When to use ScribEHR
- Hospitals, clinics and walk-in care centres that already run an electronic patient record
- Nursing teams whose rounds have to be documented case by case
- Institutions already using ClevEHR, for which the vendor announces a native integration
- Care managers trying to cut data-entry errors and forgotten clinical information
- Directors who want a more consistent measure of case complexity across wards
When not to use ScribEHR
- Anyone who needs a published price before talking to a salesperson, since nothing is public
- Individual practitioners looking for a free trial or a self-service subscription
- Teams that need a native iOS or Android application: none was found in either store
- Developers looking for a documented API, as none is published for ScribEHR
- Organisations with no electronic patient record, since ScribEHR feeds one rather than being one
How to use ScribEHR
A typical end-to-end flow, from setup to results.
- Request a demonstration through the vendor's booking page or contact form, as there is no self-service sign-up
- Agree with KHEOPS on the target patient record: its own ClevEHR, or the one your institution already runs
- Have the integration set up between ScribEHR and that patient record
- Equip the caregivers with a capture device, described by the vendor as a telephone or a microphone
- During the nursing round, record the conversation between the caregiver and the patient
- Let the first AI transcribe the audio into text
- Let the second AI extract the vital signs and summary care records and score the case complexity from 1 to 100
- Read the extracted data and the justification given for the complexity score
- Validate or adjust the extraction as the caregiver in charge
- Confirm, after which the validated data are sent automatically to the patient record
Pros & Cons
Pros
- A human validation step is built into the flow: the AI never writes to the patient file on its own
- The vendor commits to writing into third-party patient records, not only into its own ClevEHR
- The publisher is an established Swiss company, on the commercial register since June 2002
- ScribEHR sits inside a catalogue of seven healthcare products already deployed in the field
- Development is Swiss-based, and the vendor says it works with Swiss physicians and end users
- The publisher declares support for the usual health interoperability standards, including HL7 and FHIR
- The complexity score comes with a justification rather than as a bare number
Cons
- No price, no range and no order of magnitude is published anywhere
- The entire public description of the product fits on a single page, translated four times
- Nothing is published about where ScribEHR's data is hosted, or how long it is kept
- Whether recordings or clinical data feed model training is never addressed
- The terms and privacy policy cover the website only, so no contractual fact can be drawn from them
- ISO 9001 and ISO 13485 are described as standards followed, with no certificate number or certifying body
- No interface or processing language is declared, and the Europe-wide exclusivity claim cannot be checked
Pricing & Plans
No price is published. KHEOPS TECHNOLOGIES SA displays no rate card for ScribEHR: the site has no pricing page, and no amount or currency appears anywhere on it. Neither a permanent free plan nor a free trial is mentioned. The only route to a figure is to request a demonstration, after which the vendor quotes case by case. Prospective buyers should therefore expect a contract negotiated at institution level rather than a published subscription.
Data, GDPR & hosting
A consolidated view of how ScribEHR handles your data.
GDPR overview
There is no mention of the GDPR anywhere on the site: the term appears in none of the pages collected. That is coherent rather than negligent, since KHEOPS TECHNOLOGIES SA is Swiss and Switzerland sits outside the European Union. The privacy policy places the company under the Swiss Federal Act on Data Protection, naming Kheops Technologies as controller, represented by its president Pierrick Gonnet, at Chemin du Pré-Fleuri 3, CH-1228 Plan-les-Ouates. It grants rights of access, rectification, erasure and portability through dpo@kheops.ch, and was last updated on 1 September 2023. The terms of use are governed by Swiss law, with the courts of the canton of Geneva. No EU representative under Article 27 is designated. Note that this policy covers the website only, not the ScribEHR product itself.
Who owns the data?
The published contract documents do not answer this question for the product. The terms of use of KHEOPS TECHNOLOGIES SA govern browsing on www.kheops.ch alone, and the intellectual-property clause they contain protects the website's own content under Swiss copyright and trademark law, not customer data. No ownership, licence or reuse clause covering recordings or extracted clinical data has been published. In practice the extracted data are written into the institution's electronic patient record, which points to the institution as the holder, but the vendor never states this anywhere. For ScribEHR, ownership has to be settled in the contract rather than read off the site.
Reuse rights
Nothing published lets an end user answer this. The terms of use address the website only: they forbid reproducing, storing, distributing, translating or adapting its content without the prior written permission of KHEOPS. They say nothing about what a customer may do with the transcripts, the extracted vital signs or the complexity scores that ScribEHR produces. The privacy policy is just as narrow, describing contact details gathered through the site's forms and newsletter and used solely to answer the enquiry. Any right to reuse the clinical output must therefore be negotiated directly with the vendor.
Data retention & training
Hosting summary
KHEOPS TECHNOLOGIES SA publishes nothing about where ScribEHR's data is hosted. What can be established concerns the showcase site only: its legal notice names OVH Groupe SA, 2 rue Kellermann, 59100 Roubaix, France, as host, and this checks out technically, since kheops.ch resolves to an OVH machine in Gravelines, France. One neighbouring statement deserves care. The ClevEHR SaaS page says the vendor keeps software and data on its own servers in Switzerland, but that sentence describes ClevEHR SaaS, a different product, and cannot be carried over to ScribEHR. Beyond that, ScribEHR writes its output into the institution's electronic patient record, so part of the data ends up wherever that record is hosted, under the institution's own arrangements. Anyone evaluating the tool for clinical use should ask the vendor directly for the hosting jurisdiction, the data centre and the contractual guarantees, because none of the three is public.
Things to keep in mind
Risks and trade-offs to weigh before adopting ScribEHR.
- Automation bias: the caregiver is meant to check every extraction, but a rushed round makes rubber-stamping likely, and a wrong vital sign written to a patient file is a clinical risk
- Skill erosion: delegating structured observation to a model can slowly weaken the habit of composing a clinical note unaided
- The complexity score of 1 to 100 is produced by a model; used for staffing or billing it would carry weight the vendor never publicly justifies
- Recording patient conversations raises consent and confidentiality questions that the published documents do not address at all
- ISO 9001 and ISO 13485 appear as standards the publisher follows, not as certificates it holds: no number and no certifying body are given
- The claim of being the only AI-automated nursing documentation software in Europe cannot be verified
- The terms and privacy policy cover the website only, so no contractual guarantee about the product can be drawn from them
Setup & Integrations
Technical difficulty
This is an institutional deployment, not a sign-up. There is no self-service route: everything starts with a demonstration. Two prerequisites follow. First, a target electronic patient record, either ClevEHR or the one already in place, together with a working integration into it. Second, a capture device for the caregivers, which the vendor describes as a telephone or a microphone. KHEOPS claims a smooth and rapid fit into the existing ecosystem and cites the usual health interoperability standards, but publishes no lead time, prerequisite or technical documentation, so the real effort has to be scoped with the vendor.
Deployment
Behind ScribEHR
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What does ScribEHR actually do?
Who publishes ScribEHR?
What clinical data does it extract?
Does the AI write into the patient file by itself?
Which patient record does it work with?
How is the conversation captured?
How much does it cost?
Is there a mobile app or a public API?
Is it GDPR compliant?
Where is the data hosted, and is it used to train models?
Should you pick ScribEHR?
ScribEHR is a narrow and clearly reasoned product. It does not try to be a general clinical assistant: it addresses one moment, the nursing round, and one problem, the time and the errors that manual documentation costs. The design choice that stands out is the validation step, where the model proposes and the caregiver disposes, and only then does anything reach the patient file. The second is openness: KHEOPS commits to writing into whichever electronic patient record an institution already runs, not only into its own ClevEHR.
Behind it stands a credible publisher. KHEOPS TECHNOLOGIES SA has been on the Swiss commercial register since June 2002, works from Geneva, and already ships six other products to hospitals and clinics. That is a different profile from a start-up with a single idea.
The reservation is transparency, and it is substantial. Nothing is published about price, hosting, retention, or whether recordings and clinical data are used to train models. The terms and privacy policy cover only the website. The standards named on the site are standards followed, not certificates held. And the whole public description of the product amounts to one page.
Part of that is simply because ScribEHR is new, its word mark having been filed in mid-2026, and because enterprise health software rarely publishes prices. But it does mean no meaningful evaluation is possible from the website alone. A hospital considering the tool should arrive at the demonstration with a written list: hosting jurisdiction, retention periods, model-training policy, integration effort with its own record system, and the contractual basis for recording patient conversations. The product looks well aimed; the answers that would let anyone judge it are simply not public yet.
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