Ervy
Ervy is an AI microlearning platform that turns company documents into two-to-three-minute lessons delivered inside Microsoft Teams. It builds courses, quizzes and explanations automatically, adds gamification, and tracks completion for compliance, onboarding and cybersecurity training.
What is Ervy?
Ervy is an AI microlearning platform for workplace training, published by WeAreDots, SIA of Riga, Latvia, a company that also trades under the brand dots. Its premise is narrow and deliberate: a document goes in, a finished course comes out, and the course is delivered where employees already are rather than on a platform they must be persuaded to visit.
In practice you upload a PDF, Word file, PowerPoint or plain text document. The AI reads it and builds the whole course, generating lessons, quiz questions and explanations, a step the vendor says takes about five minutes rather than hours. You review and edit anything before it goes out. Lessons are then pushed into employees' Microsoft Teams chat in two-to-three-minute pieces, with no second login and no separate platform to administer. Ervy installs from Microsoft Marketplace, authenticates through Microsoft 365 single sign-on, and requires one administrator consent in Microsoft Entra before it can send anything to a team.
Around that core sit three further components. An AI Teacher lets employees ask questions in plain language across the company's document library and returns answers that cite their sources, in a claimed twenty-plus languages. A gamification layer adds points, badges and monthly leaderboards, and can be switched off or made team-based instead of individual. An analytics dashboard reports completion rates, knowledge retention and the specific points where learners get stuck, with exportable reports. A separate podcast lesson type has the AI narrate an entire course as audio, illustrated on the site by six lessons drawn from the DORA regulation.
The vendor is explicit that Ervy is not a learning management system and does not try to replace one; it positions itself as the delivery and engagement layer alongside whatever system already stores your records. Publicly claimed scale includes 5.7 million lessons completed, more than 2,000 organisations onboarded and over 60,000 learners. Named customers are largely Latvian public bodies, and the vendor also cites banks and retail chains among its users.
What it does
- Turn an uploaded PDF, Word, PowerPoint or text file into a structured course
- Generate quizzes, explanations and lesson sequences automatically
- Push two-to-three-minute lessons into employees' Microsoft Teams chat
- Answer employee questions from the company's own documents, citing sources
- Track completion rates, knowledge retention and where learners struggle
- Motivate learners with points, badges and monthly leaderboards
- Narrate a course as an audio podcast lesson
When to use Ervy / When not to
A quick filter to help you decide if Ervy is the right fit.
When to use Ervy
- Organisations that already run on Microsoft Teams as their main collaboration hub
- Learning and development teams with no dedicated LMS administrator
- Compliance and risk officers who need dated, exportable proof that training was completed
- Information security teams sending short, recurring cybersecurity awareness lessons
- HR teams spreading employee onboarding across the first week instead of day one
When not to use Ervy
- Companies whose staff do not work in Microsoft Teams, since delivery depends entirely on it
- Buyers who need HRIS connectors such as Workday or SAP SuccessFactors, which the vendor states it does not offer
- Development teams looking for a public API or developer documentation
- Training departments that require SCORM packages and formal certification paths
- Organisations shopping for a full talent suite covering performance reviews and succession planning
How to use Ervy
A typical end-to-end flow, from setup to results.
- Sign in at the web app with your work email, with no IT approval needed to start
- Upload a document: PDF, Word, PowerPoint or a plain text file
- Let the AI build the lessons, quiz questions and explanations
- Review the result and edit any question, explanation or sequence
- Choose the lesson format, including the podcast option that narrates the course
- Have an administrator approve Ervy once in Microsoft Entra to enable Teams delivery
- Restrict access to chosen users or groups through Entra user assignment
- Send the course so lessons land in employees' Teams chat on desktop, mobile or web
- Turn gamification on or off depending on how your teams respond to leaderboards
- Monitor completion, retention and problem areas in the analytics dashboard
Pros & Cons
Pros
- Training arrives where employees already work, with no extra platform or password
- Course creation is reduced from hours to minutes, a point echoed by two named public sector customers
- Per-seat pricing is published openly, falls with volume, and carries no setup fee
- The 30-day trial gives full feature access and asks for no credit card
- Product data is hosted in EU Azure regions with no transfer outside the EEA
- The vendor states clearly that it never trains its models on customer documents
- Deployment is claimed in under an hour, with completion logs usable as audit evidence
Cons
- Delivery depends entirely on Microsoft Teams, so the model does not translate elsewhere
- No HRIS connectors at all, which the vendor states outright rather than merely omits
- No public API and no developer documentation of any kind
- No SCORM support and no formal certification paths
- No native mobile app; mobile access runs through the customer's own Teams client
- No published DPA and no product subprocessor list, despite an otherwise detailed privacy policy
- Enterprise buyers pay Azure infrastructure of roughly EUR 500 per month on top of licences
Pricing & Plans
There is no permanent free plan. Ervy offers a 30-day free trial with full access to Premium features and no credit card required, after which billing begins if you continue. The lowest paid entry point is EUR 3.90 per user per month for organisations under 300 users, billed monthly. Rates fall with volume to EUR 2.60 per user above 1,000 users and EUR 1.35 above 5,000, reaching EUR 1.00 per user on an annual commitment above 5,000. Monthly billing carries a 20% premium over annual. The terms of use specify that all payments are made in euros, and the vendor also publishes United States dollar equivalents. There are no setup or implementation fees. An Enterprise tier is quoted individually, with Azure infrastructure charged separately.
- 30 days
- full access to Premium features
- no credit card required
- from EUR 3.90 per user per month under 300 users
- decreasing with volume to EUR 2.60 above 1
- 000 users
- EUR 1.35 above 5
- 000 users
- and EUR 1.00 per user annually above 5
- 000
- custom quote
- including private Azure deployment
- custom AI model training
- SSO/SAML
- advanced analytics and reporting
- dedicated support with an SLA
- and a five-week guided proof-of-concept project
Data, GDPR & hosting
A consolidated view of how Ervy handles your data.
GDPR overview
GDPR implementation is concrete and unusually detailed. The privacy policy names its legal bases by article: contract performance 6(1)(b), legitimate interests 6(1)(f), consent 6(1)(a) and legal obligation 6(1)(c). It sets out the controller and processor split, declares joint controllership under Article 26 with Meta and LinkedIn for website advertising tags only, and lists data subject rights including access, rectification, erasure, restriction, objection, portability and withdrawal of consent, with a stated 30-day response time. A Data Protection Officer is designated and reachable at privacy@ervy.ai. Breaches are notified to the supervisory authority within 72 hours. Product data stays in EU Azure regions with no transfer outside the EEA. As a Latvian company, the vendor is established in the EU and needs no Article 27 representative.
Who owns the data?
Ownership is split by data type. Content your organisation uploads, called Customer Data, belongs to the customer: your employer is the controller and Ervy acts only as processor, handling it according to the employer's instructions and a separate Customer Agreement. Ervy is the controller of what it calls Other Information, meaning account details and usage analytics, and of personal data collected from public website visitors. Under the terms of use, you keep all rights to content you submit, while granting Ervy a licence to use, display and reproduce it in order to run the service. The vendor states it never sells data to advertisers or third parties.
Reuse rights
Customer Data is used strictly as the customer organisation instructs, under the Customer Agreement, and the vendor states plainly that it never trains its AI models on customer documents. Other Information is used to operate, maintain and improve the service, handle billing and support, and investigate security issues; aggregated, de-identified data may feed business analytics. Marketing use is confined to the public website: with consent, advertising and analytics cookies measure campaigns, and Ervy states these technologies never operate inside the product. End users cannot freely reuse or redistribute Ervy's own content, which the terms reserve to the vendor absent written permission.
Data retention & training
Hosting summary
Customer Data and product usage data are stored and processed in Microsoft Azure data centres located in the European Union, and the privacy policy states they are not transferred outside the EU or EEA. No individual country is named, only the EU region. Data is encrypted in transit and at rest using TLS 1.2 or above, the vendor follows Zero Trust architecture principles, production access is logged, audited and restricted, and development environments are kept separate from production data. Authentication runs through Microsoft 365 single sign-on, so no additional passwords are stored. One exception sits outside the product: with consent, marketing cookies on the public website may transfer visitor data to advertising partners' United States parent companies under the EU-US Data Privacy Framework or Standard Contractual Clauses. The vendor states these technologies never operate inside the product. Enterprise customers can request a private Azure deployment.
Things to keep in mind
Risks and trade-offs to weigh before adopting Ervy.
- Delivery is locked to Microsoft Teams, so migrating away later means rebuilding your training channel from scratch
- The terms of use describe a limited free account that the pricing page does not offer, and they still carry the vendor's other brand name, suggesting outdated boilerplate worth clarifying before signing
- No data processing agreement is published and no subprocessor list exists for the product, which compliance buyers will need to request directly
- The site's "used by ISO 27001/27701 certified organisations" line describes Ervy's customers; it is not a certification held by Ervy itself, so do not read it as an assurance about the vendor
- Enterprise pricing excludes Azure infrastructure of roughly EUR 500 per month, and monthly billing adds 20% over annual
- Support for twenty-plus languages is claimed but no individual language is ever named, so verify your own before committing
- Leaderboards and manager-visible scores can turn learning into surveillance or performative point-chasing if rolled out without care, and short AI-generated lessons should not be mistaken for genuine understanding of a complex policy
Setup & Integrations
Technical difficulty
Low for an individual, minimal for IT. You sign in with a work email and build a first course with no IT approval at all. Sending lessons to a team requires one administrator consent in Microsoft Entra, after which access can be scoped to specific users or groups and revoked at any time. Existing conditional access policies are unaffected. The vendor claims deployment in under an hour with no servers or integrations to maintain. Only the Enterprise tier is heavier, involving a five-week guided proof-of-concept project.
Deployment
Integrations
Supported languages
Behind Ervy
Social
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement Ervy.
Frequently asked questions
Do I need Microsoft Teams to try Ervy?
Is Ervy a learning management system?
What file types can I upload, and how long does a course take?
Are my documents used to train Ervy's AI models?
Where is my data hosted?
How much does Ervy cost and is there a free plan?
Does Ervy offer an API or integrations with our HR system?
Does it work on mobile, and is there an Ervy app to install?
Can we switch gamification off?
What is the minimum age to use Ervy?
Should you pick Ervy?
Ervy makes one bet and commits to it completely: that people fail to finish training because of where it lives, not because they do not care. Everything follows from that. Lessons are two to three minutes long, they arrive in a Microsoft Teams chat rather than on a portal, and the AI does the tedious part by turning an existing policy document into a structured course with quizzes in minutes. For an organisation already standardised on Teams, particularly in the 150 to 400 employee range the vendor names as its natural fit, this removes the two frictions that usually sink corporate training: the cost of authoring and the reluctance to log in somewhere else.
The supporting detail is unusually solid for a company of this size. Pricing is published openly and falls with headcount, which is rare in this market. The privacy documentation is specific rather than boilerplate, product data sits in EU Azure regions, and the vendor states plainly that it does not train its models on customer documents. Completion logs give compliance teams something to show an auditor.
The cost of that focus is real and the vendor is candid about most of it. There is no API, no HRIS connector, no SCORM, no certification path and no native mobile app. If Teams is not your workplace, the product simply does not apply. Two gaps are worth raising with sales rather than assuming: no data processing agreement is published, and no subprocessor list exists for the product itself. Enterprise buyers should also note that Azure infrastructure is billed separately.
Ervy is best understood as a delivery and engagement layer, not a system of record. Judged on that narrower promise, it is coherent, honestly scoped and easy to trial.
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