TUMAG
TUMAG is a browser-based judo tournament management platform from German publisher DokuMe GmbH. It covers registration, entry fees, weigh-in, AI-assisted mat scheduling, live scoring and results, certificates and federation data exchange with the Deutscher Judo-Bund.
What is TUMAG?
TUMAG is a web platform for running judo tournaments, published by DokuMe GmbH of Cologne and developed in close cooperation with the Deutscher Judo-Bund, the German judo federation, which the site presents as an official partnership. It is used in a browser at my.tumag.app; there is no desktop or mobile application.
The site organises the product around the four phases of an event. Before the tournament, participants are imported digitally from the DJB platform or from Excel, all age and weight classes are generated automatically, weigh-in lists and competition schedules are produced, and entry fees are collected and booked at registration rather than chased on the day. On the morning of the event, athletes check in by QR code and are weighed on a tablet or phone, feeding straight into the system; pools are assigned immediately from the real weights, and an AI planner calculates mat utilisation so that each athlete gets an estimated start time instead of waiting in the hall. During the competition, the same planner fills gaps proactively so no mat stands empty, participants receive push notifications about their next fight, digital scoreboards and keyboard scoring drive the matches with automatic ippon after the osae-komi time, and fight data can be pushed as a graphic overlay into a YouTube or Twitch livestream. Synchronisation continues in the background if the hall Wi-Fi drops. Afterwards, rankings are calculated automatically, certificates print in one click through a designer tool, and lists export as PDF, Excel or CSV for the press and for associations.
The distinctive part is the federation link. TUMAG talks directly to the official DJB data: every scan validates the current competition licence through the digital Judopass, belt grades and required courses are checked at registration, and results flow back into the DJB database without re-keying. Supported competition systems are pool, KO, double KO and best-of-3, with club separation in the draw and a Tetris view of mat load. Technically, TUMAG is a white-label deployment of the wider DokuMe platform, which also powers PitHubs and other sports products from the same publisher.
What it does
- Import participants from the DJB platform or an Excel file and generate every age and weight class automatically
- Collect entry fees at registration and follow incoming payments in a revenue dashboard
- Run check-in by QR code and weigh-in on a tablet or phone, with random re-weighing
- Let the AI plan the mats and fill idle slots in real time, with drag-and-drop manual correction
- Run the matches with digital scoreboards, keyboard scoring and automatic ippon after osae-komi time
- Publish live results on the web, push notifications to athletes and overlay fight data on a livestream
- Print certificates in one click and export rankings as PDF, Excel or CSV for the press and the federation
When to use TUMAG / When not to
A quick filter to help you decide if TUMAG is the right fit.
When to use TUMAG
- Judo clubs and regional committees that organise their own tournaments and want registration, entry fees and results handled in one place
- Competition and event managers running multi-mat, multi-day events — the published case study covers 400 participants on 4 mats over 2 days
- Organising teams that depend on volunteers, since the publisher claims a 30-50% reduction in helper effort at the registration desk
- German clubs and associations already working with the Deutscher Judo-Bund, because licence checks and result feedback run through the official Judopass and DJB database
- Coaches and athletes who want live start times, mat assignments and results on a phone instead of paper lists
When not to use TUMAG
- Anyone who needs a native mobile app: TUMAG runs in a browser only, and no TUMAG app exists on either the Apple or the Google store
- Teams that need to plug the tool into their own systems: there is no public API and no developer documentation anywhere on the site
- Organisers outside the German federation, for whom Judopass, the DJB participant import and the public DJB results page bring nothing
- Federations or clubs in sports other than judo — the whole product is built around poules, KO trees, osae-komi timing and ippon scoring
- Buyers looking for a permanently free option: there is a single paid plan, preceded by a 30-day trial and nothing else
How to use TUMAG
A typical end-to-end flow, from setup to results.
- Open tumag.app and follow the Start Now button to my.tumag.app to create an account
- Begin with the 30-day free trial, which is included and requires no commitment
- Create the tournament and let the setup generate all age and weight classes
- Import the participant list from the DJB platform or from an Excel file
- Open registrations so that entry fees are collected and booked automatically as clubs sign up
- Assign roles and access rights to separate administrators from volunteers
- On the day, check athletes in by QR code and weigh them on a tablet or phone
- Launch the AI mat planning, then adjust the trees by drag and drop if needed
- Run the matches from the scoring interface and let the scoreboards and public results page update live
- After the last fight, print the certificates and export the rankings for the press and the federation
Pros & Cons
Pros
- Covers the whole tournament chain in one tool, from the registration deadline to the award ceremony
- Native link to the Deutscher Judo-Bund: live licence validation through the digital Judopass and results written straight back to the federation database
- AI mat planning with a real-time view of utilisation, aimed squarely at the idle time that lengthens a competition day
- Hybrid online/offline mode: synchronisation continues in the background if the hall Wi-Fi fails
- Public, simple and commitment-free pricing, from EUR 100 per club per year, cancellable at any time, with a 30-day free trial
- Hosting in Germany with gridscale GmbH in Frankfurt, confirmed by the served IP address and named in the privacy policy
- An Article 28 GDPR data processing agreement is provided by the publisher, and the interface is available in English as well as German
Cons
- No mobile application, no public API and no developer documentation of any kind
- The federation features — Judopass, DJB import, public DJB results page — are specific to Germany and bring nothing elsewhere
- Single-sport product: the vocabulary, the rules and the scoring logic are all judo
- Only two interface languages, and the DJB section of the site is simply hidden when English is selected
- The headline price is a floor: EUR 100 per club per year plus EUR 10 per administrator and EUR 1 per participant, all excluding VAT, so the real cost scales with the event
- The legal documents belong to the DokuMe platform and live on a different domain; their scope has to be read before relying on any contractual commitment for TUMAG
- No security certification is claimed, and the privacy policy allows transfers to third countries including the United States while the product page advertises German servers
Pricing & Plans
There is no permanently free plan. Access is free only during a 30-day trial period, which the publisher describes as included. Beyond that, a single paid offer is published: an annual licence at EUR 100 per club per year, billed annually and cancellable at any time. Two usage components are added to that base, EUR 10 per administrator and EUR 1 per participant. All amounts are stated excluding VAT. The lowest published entry point is therefore EUR 100 per club per year, and the licence is described as including all features, unlimited mats and updates. Separately, the platform terms mention a chargeable premium availability option activated from the customer account, whose price is not published.
- Annual Licence — EUR 100 per club per year
- billed annually
- cancellable at any time
- all features
- unlimited mats and updates included
- excluding VAT
- Per administrator add-on — EUR 10 per administrator
- excluding VAT
- Per participant add-on — EUR 1 per participant
- excluding VAT
- Test Mode — 30-day free trial
- included
Data, GDPR & hosting
A consolidated view of how TUMAG handles your data.
GDPR overview
GDPR implementation is concrete and documented, though the documents belong to the DokuMe platform rather than to TUMAG itself. The privacy policy is written under Articles 13 and 14 GDPR, exists in German and English, and was last updated on 26 May 2023. It names a data protection officer at privacy@dokume.net, lists the rights of access, rectification, erasure, restriction, portability and objection, the right to withdraw consent and the right to complain to a supervisory authority under Article 77. Security is described as TLS in transit plus technical and organisational measures under Article 32. The terms provide an Article 28 processing agreement. Two reservations: the policy explicitly allows transfers to third countries, the United States included, under Articles 46 and 49; and no security certification such as ISO 27001 or SOC 2 is claimed anywhere.
Who owns the data?
The terms place the customer, not the vendor, in charge of the data. The club or organiser acts as the controller under Article 4(7) GDPR and remains responsible for the legal grounds covering any personal data it uploads, including collecting consent where that is required. DokuMe GmbH acts only as a processor under Article 28 GDPR and states that it provides the data processing agreement itself. For the marketing site and the online services, DokuMe GmbH is the controller, reachable at info@dokume.net, with a data protection officer at privacy@dokume.net. Both parties are bound by a mutual confidentiality clause covering business secrets and anything marked confidential.
Reuse rights
Because the customer is the controller and DokuMe GmbH is only the processor, the organiser keeps the right to use its own tournament data as it sees fit: no clause in the terms requires the organiser to ask permission before reusing entry lists, results or rankings, and the product is built to push that data out — one-click certificates, automatic rankings, PDF, Excel and CSV exports for the press and for associations, a public live results page and livestream overlays. On the vendor side the stated purposes are narrow: providing and performing the service, contract formation, advertising with consent through a double opt-in newsletter, and statistical analysis of the site and services. The declared legal bases are Article 6(1)(a), (b), (c) and (f) GDPR, with Article 9(2)(a) for certain features. Recipients are named by category — software vendors, public authorities where the law requires it, payment providers, hosting providers and service firms such as accountants — and six subprocessors are named individually. The privacy policy states that no automated decision-making, profiling included, produces legal effects on data subjects. Nothing in any document mentions using customer data to train AI models.
Data retention & training
Hosting summary
The feature list states GDPR compliance with secure data storage on German servers, and the privacy policy names gridscale GmbH as the provider hosting the website and the online services. That is consistent with the infrastructure actually serving the site: the resolved address belongs to gridscale GmbH and is located in Frankfurt am Main, on a real hosting network rather than a content delivery node. The picture is not exclusively German, however. The same policy names Microsoft Azure Blob Storage for document storage, Apple and Firebase Cloud Messaging for push notifications, Mailjet for e-mail dispatch, Coconut for video processing and Google Ireland for fonts. Section 6 states plainly that data is transferred to third countries outside the European Union and the European Economic Area, that information may be processed in the United States, and that such transfers rely on Article 46 or Article 49 GDPR safeguards. No hosting region is declared as such, and no data centre certification is published. Organisers with strict residency requirements should therefore ask the publisher which components stay in Germany.
Things to keep in mind
Risks and trade-offs to weigh before adopting TUMAG.
- The advertised EUR 100 is a base licence, not a total: administrators and participants are billed on top and all prices exclude VAT, so a large tournament costs considerably more than the headline figure
- The imprint, privacy policy and terms are those of the DokuMe platform and are hosted on another domain; their scope should be read before relying on any of them as a contractual commitment for TUMAG specifically
- The product page advertises German servers while the privacy policy explicitly allows transfers to third countries including the United States, and names Microsoft Azure and Firebase among the subprocessors
- The reach figures on the partner page — 132,000 judoka, 2,000 clubs, around 800 tournaments a year — are the publisher's own claims on a page written for sponsors, not audited numbers
- The claimed 30-50% reduction in volunteer effort is a vendor claim supported only by named testimonials, with no independent measurement published
- The publisher ships two other applications on the app stores, DokuMe and JudoPass; neither of them is TUMAG, and buyers should not assume a mobile app comes with the licence
- Model training on customer data is not addressed in any document, even though the product markets AI-driven planning, so organisers holding minors' licence and weight data have nothing in writing on that point
Setup & Integrations
Technical difficulty
Low. Nothing is installed: the tool runs in a browser, and the publisher describes an intuitive setup that gets you started in a few minutes without technical knowledge. Participants are imported from the DJB platform or an Excel file and all weight classes are generated automatically, so the initial configuration is largely done for you, and a 30-day trial lets you test before buying. The real preparation is physical rather than technical: tablets or phones for the weigh-in and screens for the scoreboards and spectator displays. Free basic support is available Monday to Friday from 10:00 to 13:00 CET, exclusively through the publisher's contact form.
Deployment
Integrations
Supported languages
Behind TUMAG
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What does TUMAG actually do?
How much does it cost?
Is there a free trial or a free plan?
Where is the AI used?
Is there a mobile app?
Does TUMAG offer an API?
How does the Deutscher Judo-Bund integration work?
Which languages are available?
Who publishes TUMAG and where is the data hosted?
Is a data processing agreement available?
Should you pick TUMAG?
TUMAG is a narrow tool that is unusually complete inside its niche. Within judo, it removes most of the paper: entries, entry fees, weigh-in, the draw, the mats, the scoreboards, the results, the certificates and the exports all live in one browser tab, and the AI mat planner attacks the one thing that actually lengthens a competition day, namely idle mats and queues at the registration desk. The federation link is what a competitor would find hardest to copy: live licence validation through the digital Judopass and results written straight back into the DJB database are not features you can add from outside.
That strength is also the boundary. Almost everything that makes TUMAG compelling assumes the Deutscher Judo-Bund, and everything else assumes judo. There is no mobile app, no public API and no developer documentation, the interface exists in two languages, and the German federation section of the site is hidden outright in English. Pricing is refreshingly public and modest for event software, but the headline EUR 100 per club per year is a floor rather than a total: administrators and participants are billed on top, and everything is quoted excluding VAT.
The compliance picture is solid but borrowed. The imprint, privacy policy and terms belong to the parent platform DokuMe and sit on a different domain; an Article 28 processing agreement is offered, six subprocessors are named, and hosting is in Germany with gridscale in Frankfurt. Against that, the privacy policy allows transfers to third countries including the United States while the product page advertises German servers, and no security certification is claimed. The publisher itself is established: DokuMe GmbH has been on the Cologne commercial register since March 2017.
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