Unomia
Dutch practice-management platform for law firms, built on Odoo, that brings intake, matters, tasks, time and expenses, invoicing, accounting and reporting into one system, with AI drafting and deadline signals built into the workflow and a client portal.
What is Unomia?
Unomia is a practice-management platform for law firms, built by a Dutch vendor on Odoo, with AI presented as a central component of the engine rather than a bolt-on. The argument is straightforward: replace the stack of poorly connected applications a firm accumulates with one system carrying intake, matters, tasks, time and expenses, invoicing, accounting, HR and planning, and reporting. The home page attaches three claimed figures to that consolidation — 20% more billable hours, 50% fewer software applications and 30% faster invoice payment.
The same base serves four audiences. Lawyers get their own matters and deadlines, automatic signals on what comes next, AI suggestions for email drafts, texts and document summaries, and visibility on time recorded and the state of their statements. Partners see matters across several lawyers, workload and capacity by team or practice group, revenue and work in progress, risk and deadline tracking, and AI signals on deviations and bottlenecks. Secretarial and administrative staff work from a per-lawyer inbox and calendar, prepare and structure documents, chase tasks and support statements and bookkeeping. Clients get a portal with the tasks they owe, the documents to supply, reminders, access to case papers ahead of a hearing, hours and costs in real time, and readable invoices.
Functionally the product is laid out in five blocks: Relations & Agreements; time and expenses; Legal Business Support, covering accounting, organisation, HR and planning, and reporting and compliance; Cases, Planning & Tasks; and invoicing. Electronic signature appears from intake onwards, on matter confirmations. Unomia also states that firms can set up AI agents themselves on the platform and keep optimising them.
Because the base is Odoo, the underlying instance carries mature applications — AI, Sign, Documents, Timesheets, Expenses, Project, Accounting, WhatsApp Messaging, Studio, Live Chat, Appointments — and Unomia, an Odoo Partner, includes the matching Odoo licence in its rate.
Maturity is the caveat. The domain was registered in September 2025, the first web archive capture dates from January 2026, and all three tiers still read € coming soon. Selling starts by mapping the firm's processes before any demo is shown.
What it does
- Open and follow matters, tasks and deadlines per lawyer, per team and across the whole firm
- Receive automatic signals on the next steps, the deadlines coming up, workload and bottlenecks
- Have the AI draft emails and texts and summarise incoming documents
- Record time and expenses and roll them into one statement the client can follow in real time
- Invoice monthly with online payment, reminders and formal notices
- Give clients a portal showing their outstanding tasks, the documents to supply, hours and invoices
- Set up and keep tuning your own AI agents on the platform
When to use Unomia / When not to
A quick filter to help you decide if Unomia is the right fit.
When to use Unomia
- Sole practitioners and small law firms, the audience the Total Law Firm Control tier is explicitly aimed at
- Medium-sized and large firms, targeted by the Advanced Law Firm Control tier with its customisations and hosting options
- Firms that want to keep their existing case system and only bring matters, tasks and deadlines back under control, via the narrow Case & Task control tier
- Firms tired of stacking poorly connected applications and looking for one platform covering intake through to bookkeeping
- Dutch and Dutch-speaking practices: the site is published in Dutch and English, the Odoo instance carries the Netherlands accounting localisation, and the one customer reference is a Dutch firm
When not to use Unomia
- In-house counsel and corporate legal departments: the product is designed around law firm billing and firm operations
- Buyers who need a public rate before they will talk to a vendor, since all three tiers still read “€ coming soon”
- Procurement teams running a documentary compliance review, as there is no privacy policy, no terms of service, no data processing agreement and no subprocessor list to submit
- Firms working outside Dutch or English, no other interface language being announced
- Anyone expecting self-service: there is no sign-up and no free trial, the entry point is a booked meeting
How to use Unomia
A typical end-to-end flow, from setup to results.
- Read the Functions and Pricing pages to work out which of the three tiers matches the scope you need
- Book one of the three online appointment types: a first conversation on your challenges, a session with co-founder and CTO Peter van Andel, or the “Online intro | AI for law firms” slot
- Or send the contact form instead (name, mobile, email, company, subject, question)
- Walk Unomia through your firm's processes and pain points; the vendor maps these before showing any software
- Attend the demo built from that analysis rather than a generic product tour
- Agree the tier and scope and, on the Advanced tier, discuss integrations and the hosting location
- Have Unomia or a Unomia partner handle configuration, customisations and practice-area-specific workflows
- Onboard the team through the browser, signing in at /web/login on the Odoo interface
- Open the client portal to your clients so they see tasks, requested documents, hours and invoices
- Use the helpdesk, included from the entry tier, for day-to-day questions and changes
Pros & Cons
Pros
- Unusually broad functional scope for a single vendor: intake, matters, time, expenses, invoicing, accounting, HR and reporting in one place
- Built on the mature Odoo base, with the matching Odoo licence included in the rate and arranged by Unomia as an Odoo Partner — one supplier relationship less to manage
- AI sits inside the workflow rather than beside it: email drafts, document summaries, deadline and workload signals
- Firms can set up and tune their own AI agents on the platform
- The client portal makes outstanding tasks, requested documents, hours and costs visible to the end client
- A narrow entry tier covering only matters and tasks lets a firm keep its existing system while tidying up case handling
- Pre-sales starts with an analysis of the firm's processes rather than a generic demo, and the top tier opens an alternative data centre or on-premise deployment
Cons
- No published price: all three tiers show “€ coming soon / user per month”, so no budget can be built without a meeting
- No privacy policy and no terms of service; the /en/terms address returns an error page rather than a document
- Nothing published on default hosting, subprocessors, retention periods or whether models are trained on customer data
- No free trial and no free plan announced, and no self-service sign-up: the only way in is a booked appointment
- A very young vendor — domain registered in September 2025, first web archive capture in January 2026 — with two named executives
- The English site is only partly translated, whole section titles and paragraphs remaining in Dutch, and the pricing page carries visible typos
- Dependence on the Odoo ecosystem down to the licence; no mobile application is published despite the “on desktop and mobile” wording, and the blog holds a single draft post
Pricing & Plans
Unomia sells on subscription, priced per user per month. No amount is published: all three tiers display “€ coming soon / user per month”, so no lowest price point can be stated. Rates are quoted excluding VAT and include the matching Odoo licence, which Unomia arranges as an Odoo Partner. Neither a free trial nor a free plan is announced. One ambiguity should be flagged: the entry tier, Case & Task control, carries both a per-user, per-month price and the line “free on desktop and mobile, for as many users as you like”. The site does not reconcile the two, and this record therefore leaves the free-plan question open.
- one app
- Cases & Tasks
- with the client portal
- Excel export
- helpdesk
- customisations and practice-area-specific processes on request. Aimed at firms that keep their existing system and only want matters and tasks under control.
- everything in the entry tier plus Relations & Intake
- Timesheets
- Expenses
- Invoicing
- Accounting
- Employees
- Documents
- Dashboards
- everything in Total Law Firm Control plus another data centre location or an on-premise deployment
- with customisations and integrations handled by Unomia or its partners. Presented as ideal for medium-sized and large law firms.
- All three tiers include the matching Odoo licence
- arranged by Unomia as an Odoo Partner
- and all three are quoted excluding VAT.
Data, GDPR & hosting
A consolidated view of how Unomia handles your data.
GDPR overview
Unomia is established in Bussum, the Netherlands, so the GDPR applies to it as a matter of law — but the site never says so. There is no mention of the GDPR or the Dutch AVG anywhere, no data protection officer named, no description of access, rectification or erasure rights and no data processing agreement offered. No Article 27 representative is required, the vendor being established inside the EU. A cookie policy exists and lists cookie categories, but states neither a legal basis nor a storage duration; the consent banner offers two choices, “Only essentials” and “I agree”. The Odoo instance carries the Netherlands accounting localisation and the EU One Stop Shop module, which are tax configurations and not a guarantee about processing. In short: EU establishment, no published compliance documentation at all.
Who owns the data?
Unomia publishes no contract that answers this question. There is no privacy policy and no terms of service on the site; the only legal page is a cookie notice, and it covers the marketing website rather than the platform. Nothing states who owns the matter files, documents, time records and invoices held in the system, what Unomia may do with them, or which third parties may access them. The single indirect signal sits on the Advanced tier, which offers “Other data center location or on-premise possible”: an on-premise deployment would leave the data in the firm's own hands, but the default arrangement is never described. The platform is an Odoo deployment and Odoo's own terms are not reproduced here.
Reuse rights
The site makes no statement about how customer data may be used or reused. With neither a privacy policy nor terms of service, nothing grants or restricts what a firm may do with the data it puts into the platform, and nothing says whether that data can feed AI model training — there is neither a commitment nor a refusal. The one document that does exist, the cookie policy, describes the website only: Odoo essential cookies (session_id, frontend_lang), optional interaction-history cookies (im_livechat_previous_operator, utm_*), Google advertising cookies (__gads, __gac) and Google Analytics cookies (_ga, _gat, _gid). It also states plainly that Do Not Track signals are not supported, for want of an industry standard. None of that describes the application itself, so usage rights have to be settled contractually with the vendor.
Data retention & training
Hosting summary
No hosting country and no region is named anywhere on the site. The only statement on the subject sits on the Advanced Law Firm Control tier, which offers “Other data center location or on-premise possible” — wording that implies a default location exists, without ever describing it. A prospective buyer therefore cannot establish the jurisdiction of the platform data from public sources. One distinction matters here. The marketing website itself is served from a One.com address in Denmark (195.47.247.18), which says nothing about where the application and its case data would run. Likewise, the Odoo instance carries the Netherlands accounting localisation and the EU One Stop Shop module, but those are tax configurations, not hosting guarantees. With no privacy policy, no terms of service, no data processing agreement and no subprocessor list published, the hosting location, the applicable jurisdiction and any transfer arrangements have to be obtained directly from the vendor and written into the contract.
Things to keep in mind
Risks and trade-offs to weigh before adopting Unomia.
- No public amounts: you cannot budget without going through a sales meeting, and the price only appears once you have already invested time in the process
- No privacy policy and no terms of service, while the data at stake is law firm case data covered by professional secrecy — there is nothing to hand to a compliance review
- Default hosting is undocumented, and the alternative data centre or on-premise option is opened only on the top tier
- Nothing is stated about training AI models on firm data, neither a commitment nor a refusal, so the point has to be settled in the contract
- AI drafts and document summaries still need to be checked line by line; leaning on them without review is how a convenience quietly becomes a professional risk
- A vendor with less than a year of web history and two named executives: check contractual solidity, data reversibility and what would happen if the Odoo partnership ended
- The only contact address, hi@unomia.ai, is buried in a hidden form field and never displayed, and the English site is partly untranslated — read the Dutch version for the missing passages
Setup & Integrations
Technical difficulty
Nothing is installed by the firm: deployment is led by Unomia or one of its partners. The vendor first maps the firm's processes and difficulties, then proposes an approach; customisations and practice-area-specific workflows are built on its side. On the Advanced tier, integrations and the hosting location are negotiated, which makes the engagement closer to a project than to a self-service subscription. End users need only a browser and sign in through the Odoo interface at /web/login. A helpdesk is included from the entry tier onwards.
Deployment
Integrations
Behind Unomia
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What is Unomia built on?
How much does Unomia cost?
Is there a free trial or a free plan?
How do I get started?
What does the AI actually do?
Can clients see their own matter?
Which integrations are available?
Is there an API?
Where is the data hosted?
Who is behind Unomia?
Should you pick Unomia?
Unomia offers a coherent and unusually broad answer to a real problem: the firm that has accumulated one tool for matters, another for time, a third for invoicing and a fourth for bookkeeping. Building on Odoo gives it a functional maturity a vendor of this age would not otherwise have, and the AI is put where it can be useful — drafting, summarising, flagging deadlines and bottlenecks — rather than displayed as a feature.
The obstacle is opacity. No price is published; the three tiers still read € coming soon. There is no privacy policy, no terms of service, no data processing agreement and no subprocessor list. Nothing is said about default hosting, retention periods, or whether client matter data may be used to train models. For a profession bound by professional secrecy that is not a detail: there is simply nothing to put in a compliance file today.
The product also shows its stage. The English site is partly untranslated, the pricing page carries typos, the blog holds a single draft post, and no mobile application exists despite the wording on the pricing page.
The practical consequence is that Unomia cannot be assessed on documents — it has to be assessed in a meeting. That suits a firm willing to sit down with a young vendor, describe its processes and judge the fit from a tailored demo, which is precisely the sales approach Unomia has chosen. It suits far less a buyer who compares suppliers on published rates and contractual paperwork. Worth a conversation for Dutch and Dutch-speaking practices in particular, and worth waiting for published pricing and legal documentation before signing anything.
- Choosing a selection results in a full page refresh.
- Opens in a new window.