Savingfy
Savingfy is an AI procurement platform that turns an informal request into a complete RFX, finds and vets suppliers on the open web, and scores every offer against the buyer's own criteria. Buyers and suppliers work together in it.
What is Savingfy?
Savingfy is procurement software, in the sense its own structured data claims: a business application whose subcategory is procurement, running in a web browser. Its scope is the competitive sourcing cycle, from the moment a need turns up as one line in an email to the moment a supplier is awarded the business. The site uses RFX as an umbrella term for the three formal requests a buyer sends out - an RFI to gather information, an RFQ to price something already specified, an RFP to ask suppliers how they would solve a problem - because the same flow serves all three.
The work is done by thirteen agents available today, grouped into four outcomes, and each agent carries the side it works for. Writing a complete request brings together the PR Description Assistant, which interviews the requester one question at a time, the Requirement Refiner, the Category Classifier and the Criteria Builder, which produces the scorecard the buyer will judge on. Finding new suppliers adds Supplier Research, grounded in live web and maps search and followed by a verification pass, the Engagement Writer that drafts the first email, and Procure-it, the agent that answers the buyer's suppliers. Making offers comparable brings the Document Extractor, the Proposal Generator, the Compliance Self-Check, the Template Verifier and the Translator. Defending the choice rests on the Proposal Evaluator, which scores each proposal per criterion and weights the result.
Two design decisions stand out. The platform serves both sides of the market: suppliers get their own portal and their own agents, and they can answer through a secure link with no account to create. And the agents put a confidence score on their own work; below the threshold nothing is guessed, the question goes back to the buyer's team and the answer then serves everyone else.
The platform runs in the European Union on infrastructure the vendor operates itself, or as PaaS inside the customer's own Google Cloud, Azure, AWS or Oracle Cloud account. Five roles, database-level isolation per customer and a full audit trail frame the access. Five further capabilities, all on the negotiation and analytics side, are listed as roadmap and explicitly not shipped.
What it does
- Turn a one-line need into a complete request, with quantity, delivery date, technical specifications and required certifications
- Score every offer from 0 to 100 per criterion and per supplier, weighted mandatory triple, important double, preferential once
- Find suppliers the buyer does not already know, on live web and maps search, and return three to eight verified candidates
- Extract the content of PDF and Word offers and line them up in a single comparison matrix
- Answer the buyer's suppliers directly, with a confidence score, and reuse each answer for everyone who asks the same thing
- File each request against UNSPSC, CPV or the company's own taxonomy, with a confidence score and up to three alternatives
- Work natively in English, Italian or German and translate on the fly so each side reads the request in its own language
When to use Savingfy / When not to
A quick filter to help you decide if Savingfy is the right fit.
When to use Savingfy
- Procurement teams in mid-sized companies that run competitive sourcing events regularly and need comparable offers rather than three scattered PDFs
- The single person who handles purchasing alongside another job and has no category manager to write the request for them
- Suppliers who answer requests for quotation and want their proposals structured, checked against the criteria and submitted without arguing over a template
- Public and para-public buyers who already work with a CPV or UNSPSC classification and must be able to justify an award afterwards
- System integrators and procurement consultancies looking for a platform they can configure per client instead of rebuilding one each time
When not to use Savingfy
- Anyone looking for an ERP or an e-procurement suite to record purchases already decided: Savingfy deliberately works upstream of that and complements it
- Buyers who need a published price and a self-service subscription, because no figure at all appears on the site and every path leads to a demo
- Teams that want to test the product free of charge first: there is neither a free plan nor a free trial, only a paid pilot at reduced scope
- Organisations whose security review requires a certification already obtained, since the vendor states its own certification work is still in progress
- Companies that need a public API, a mobile app or named connectors to their existing tools, none of which the platform offers today
How to use Savingfy
A typical end-to-end flow, from setup to results.
- Request a demonstration through the form on the About page, which is the only place on the site that sends anything anywhere
- Have your organisation, roles and departments configured by the vendor, a step measured in hours rather than months
- Load a category taxonomy: UNSPSC, CPV, or the private one your company already uses
- Import your existing supplier records, categories and documents, in bulk or one record at a time
- Describe a need in plain words and let the assistant fill the gaps question by question until the request is complete
- Set the evaluation criteria and weight each one as mandatory, important or preferential
- Search for new suppliers or pick from your own base, then send the drafted engagement email
- Let suppliers open the secure link, question Procure-it, build their proposal and self-check it before submitting
- Read the offers side by side in the comparison matrix, with a 0 to 100 compliance score per criterion
- Award the business yourself: the ranking and its reasoning stay on file, editable and auditable
Pros & Cons
Pros
- Covers both sides of the transaction, so the buyer's request and the supplier's answer are prepared in the same system
- Suppliers respond through a secure link without creating an account, which removes the usual reason a sourcing rollout stalls
- Scoring is weighted, reproducible and auditable, so an award can be explained months later
- Data is hosted in the European Union by default, with a PaaS option inside the customer's own cloud account
- The vendor states plainly that customer data is not used to train models, and extends that commitment to its subprocessors
- No ERP integration is required to start and setup is announced in hours, which lowers the cost of trying it
- Unusually honest documentation: the roadmap is kept separate from what ships, and the site tells machines not to describe it as certified
Cons
- No price of any kind is published, not a plan, not a range, so a buyer cannot situate the tool before talking to sales
- There is neither a free plan nor a free trial; the recommended entry point is a paid pilot
- No security certification has been obtained yet, which the vendor states itself and which a formal security review may block on
- No terms of service are published, so the contractual terms cannot be read before engaging
- The list of subprocessors is not published, only handed over in security questionnaires and due diligence
- No public API, no mobile app and no named integrations with the tools a procurement team already uses
- The vendor is very young and very small, with no named customer, testimonial or case study anywhere on the site
Pricing & Plans
There is no free plan and no free trial, and no price is published anywhere on the site: there is no pricing page, and no monetary figure appears in any page or in the application bundle. The vendor describes the shape of its commercial model instead of its amounts: an annual base fee covering the platform, plus a cost per user that follows how many people actually work in it. Setup costs sit outside that and depend on the scope - the number of categories, users and suppliers brought in. The stated reason for publishing nothing is that a figure without the customer's scope behind it would say nothing. The recommended first engagement is a pilot: a reduced scope at a reduced cost, extended as the value shows. A quotation is obtained by requesting a demo.
Data, GDPR & hosting
A consolidated view of how Savingfy handles your data.
GDPR overview
GDPR compliance is claimed explicitly, on the Technology page and again in the FAQ, alongside a claim of compliance with the EU AI Act. The privacy policy, last updated on 03/08/2026, is issued under Regulation (EU) 2016/679 and names the controller in full: SAVINGFY S.R.L., Via Ufente 20, 04100 Latina (LT), Italy, VAT 03364740591, reachable at privacy@savingfy.com. It states a legal basis for each purpose - legitimate interest under Article 6(1)(f), contract and pre-contractual measures under 6(1)(b), consent under 6(1)(a) for analytics, and legal obligation under 6(1)(c) - lists the rights of Articles 15 to 22, and names the Italian Garante as the supervisory authority. Google Analytics loads only after consent. No DPO and no Article 27 representative are designated, the controller being established in the EU. The notice covers the website, not the platform.
Who owns the data?
No terms of service are published anywhere on the site, so the contractual answer to this question cannot be read before signing. What the vendor does state, on its Technology page and in its FAQ, is that customer data stays with the customer, that it is not used to train models, and that the subprocessors it relies on are bound by the same confidentiality with no right to reuse what passes through them. Each customer gets an isolated organisation, separated at database level, so no company can see another's data. Access is restricted by role across five roles and every change leaves an audit record. The privacy policy, which covers the website rather than the platform, names SAVINGFY S.R.L. as the controller.
Reuse rights
Because the site publishes no terms of service, nothing sets out in writing what a customer may reuse and under what conditions. In practice the product is built so that its output belongs to the buyer and can be changed: every AI result, from the request text to the evaluation criteria and the compliance scores, is presented for review and can be edited before it takes effect, and the award decision stays with the buyer. Supplier proposals are exported to PDF and versioned. Supplier records, categories and documents are imported by the customer, in bulk or one at a time. On the personal-data side the privacy policy grants the rights of Articles 15 to 22 GDPR, portability and erasure included, exercised with the controller.
Data retention & training
Hosting summary
By default the platform runs on infrastructure the vendor operates itself, inside the European Union. The commitment is stated as a perimeter: a customer's organisation and every document in it are hosted in the European Union and do not leave it. No specific country, data centre or hosting provider is named for that default. On request, the organisation is instead deployed as PaaS inside the customer's own cloud account, on Google Cloud, Azure, AWS or Oracle Cloud. Each customer gets an isolated organisation, separated at database level, and data is encrypted in transit and at rest, attached documents included. The subprocessors involved are not listed publicly; they are named in security questionnaires and due diligence instead. One transfer outside the European Economic Area is disclosed, and it concerns the website rather than the platform: Google Analytics may send data to countries such as the United States, under Standard Contractual Clauses and supplementary measures where necessary.
Things to keep in mind
Risks and trade-offs to weigh before adopting Savingfy.
- No amount is published anywhere, so the gap between what a buyer expects and what the quotation says can only appear late, after a demo
- No terms of service exist on the site, which means the contractual conditions cannot be checked before an engagement is under way
- The vendor holds no security certification and says so itself, so a formal supplier security review may stall on that point alone
- The subprocessor list is not published, only shared in security questionnaires, so third parties handling the data are unknown at evaluation time
- Supplier discovery is grounded in the open web, so a poorly qualified candidate can still surface despite the verification pass
- Compliance scores are produced by AI, and a buyer leaning on the ranking rather than reading the offers would let the tool erode the judgement it is meant to support
- The 8-15% savings and 60% faster cycles are outcomes the product is designed to deliver, attributed to McKinsey and BCG figures, and are explicitly not guarantees
Setup & Integrations
Technical difficulty
Low, and deliberately so. The vendor creates the organisation, configures roles and flows, and states that the first request can go out the same day; no ERP integration is required to start. The customer supplies an internal owner, security clearance, a category taxonomy such as UNSPSC or CPV, and its existing supplier list, which is imported in bulk or record by record. Evaluation criteria templates are generated by the AI from the customer's own documents. Suppliers install nothing at all. The only genuinely technical variant is the optional PaaS deployment inside the customer's own cloud account.
Deployment
Supported languages
Behind Savingfy
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What exactly does Savingfy do?
What is an RFX, and why does Savingfy use that word?
Do my suppliers have to create an account?
How are offers from different suppliers compared?
Does the AI choose the supplier?
How much does it cost?
Where is my data hosted, and is it used to train models?
Is Savingfy certified to SOC 2 or ISO 27001?
Which languages does it support, and is there an API or a mobile app?
What do I need in place before the first request?
Should you pick Savingfy?
Savingfy is a focused, unusually well documented take on a problem most procurement software steps around. Rather than recording purchases already decided, it works upstream, where the effort actually is: writing a request a supplier can quote, finding companies you do not already know, and turning three incomparable PDFs into a ranking you can defend. Thirteen named agents cover that cycle today, and the roadmap is kept visibly separate from what ships.
Two choices give it real substance. The platform serves suppliers as well as buyers, and it lets them answer through a secure link with no account to create, which is precisely where sourcing projects usually stall. And the scoring is weighted, reproducible and auditable, with the award decision explicitly left to a human.
The reservations are just as clear. No price is published anywhere, no free plan or trial exists, and there are no terms of service to read before engaging. No security certification has been obtained, which the vendor says itself. There is no public API, no mobile application, no named integration, and not a single customer reference, testimonial or case study on the whole site.
Behind it is SAVINGFY S.R.L., of Latina in Italy, a very young and very small company: the domain was registered in August 2025, the company holds no LEI, and none of the Italian registry sources consulted carries a record for it, so its incorporation date could not be established. Anyone evaluating Savingfy should expect a demo, then a paid pilot, and should weigh the maturity of the vendor alongside the quality of the product.
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