Nuela
Spanish school management platform that merges SIS, ERP and LMS into one system, with a built-in AI assistant called Mia. It covers timetabling, staff, payroll, finance, admissions and family communication for single schools and multi-school groups.
What is Nuela?
Nuela is a school management platform built and sold by Nuela Edtech S.L., a Spanish company registered in Madrid in February 2024 and based in Pozuelo de Alarcón. Its core pitch is consolidation: instead of a student information system, an administrative ERP and a learning platform bought separately, Nuela puts academic, HR, finance and family communication into one product, with an AI assistant named Mia presented as native to the platform rather than bolted on.
The functional surface is unusually wide. Planning covers an AI timetable generator, duty and cover rotas, substitution management and the academic calendar. Operations and HR cover legal working-time records, payroll, staff documents, holidays and absences. Finance covers invoicing, collections, scholarships and reporting. Admissions cover an education CRM, open days, an applicant portal, re-enrolment and alumni. Communication covers a family portal, messaging, notifications and surveys. A separate vida escolar family handles catering, transport, extracurricular activities, child pick-up, nursing and wellbeing, supervised care, the library, counselling and safeguarding protocols. Curriculum-specific modules exist for the IB Diploma and CAS, for the English National Curriculum and Cambridge, and for US programmes.
The timetable generator is the flagship. Schools import teachers, subjects and rooms from a spreadsheet or an existing system, set availability and constraints, let the AI produce several optimised options, then adjust manually and publish. Mia sits on top of the school's own data and can answer operational questions or perform actions such as creating an absence or reassigning a teacher without navigating menus.
Teachers and support staff get a companion mobile app on iOS and Android for timetables, absence requests with attachments, substitutions and clocking in. A separate offering for school groups adds a consolidated executive dashboard, centralised governance, configuration cloning, staff mobility between sites and multi-currency, multi-timezone operation. The publisher claims more than 300 schools and over 40,000 teachers across nine countries, and states compliance with LOMLOE, the IB and the English National Curriculum.
What it does
- Generate a whole-school timetable in minutes, resolving split groups, optional subjects, shared rooms and teaching load
- Cover a staff absence in two clicks, with an AI-recommended replacement
- Record legal clock-in and clock-out times for teaching and non-teaching staff, with optional geolocation
- Ask Mia questions in plain language about the school's real data, and have it carry out actions
- Run school billing, collections, scholarships and financial reporting
- Publish timetables, notifications and messages to families from a single portal
- Consolidate indicators from several schools into one group-level dashboard
When to use Nuela / When not to
A quick filter to help you decide if Nuela is the right fit.
When to use Nuela
- Heads of studies who build the master timetable and manage daily cover and staff substitutions
- School principals and senior leadership teams looking to replace several disconnected systems with one platform
- Directors of multi-school groups who need consolidated, multi-currency and multi-timezone reporting across sites
- School HR and administration staff running legal working-time records, absences and payroll for teaching and non-teaching staff
- International schools following the IB, the English National Curriculum or a US curriculum alongside Spanish LOMLOE requirements
When not to use Nuela
- Schools that need a user interface in a language other than Spanish or English, despite wider claims on the group page
- Buyers who require a published, fixed entry price rather than a modular per-student quote or a sales conversation
- Institutions outside the Spanish regulatory and payments context, where LOMLOE records, SEPA, Redsys and A3 or ContaPlus accounting matter little
- Teachers or course designers looking for a tool to author lessons and learning content, which this platform does not do
- Procurement teams that require a published DPA, a named subprocessor list and a declared hosting jurisdiction before signing
How to use Nuela
A typical end-to-end flow, from setup to results.
- Pick the modules the school needs in the pricing calculator, or request a tailored quote if you run several schools
- Start the 30-day free trial and have the vendor assist with migrating existing data
- Set up the timetable frameworks: teaching periods, breaks, lunch and rest slots
- Add the teaching staff with their available hours and assignments
- Register rooms and other spaces, and set their availability
- Link subjects to teachers, stages and school cycles
- Import teachers, subjects and spaces from a spreadsheet or the school's current system
- Define constraints such as availability, preferences and special requirements, then let the AI generate several optimised timetables
- Adjust the chosen timetable by hand and publish it to the whole school community
- Roll out the mobile app so staff can check schedules, request absences with attachments, accept substitutions and clock in
Pros & Cons
Pros
- Exceptionally broad scope for a single contract, spanning academic, HR, finance, admissions, communication and school-life operations
- The AI is aimed at genuinely expensive problems: building the master timetable and covering absences
- The rate card is published module by module in the calculator, so the pricing logic is transparent even without a headline figure
- Meaningful discounts are documented: 20% for annual billing, up to 25% for bundling school-life modules, 10% for multiple curricula
- Both mobile apps are genuinely published and actively maintained, under a publisher name matching the legal entity
- The REST API is real and live, with OAuth 2.0 and webhooks, and 16 named integrations including Spanish accounting and enterprise SSO
- The company is active in the commercial register and holds Spanish startup status under Ley 28/2022
Cons
- The legal notice was never finished: registered address, tax number and registry details are still bracketed placeholders, and the privacy policy has the same gap
- No complete postal address appears anywhere on the site, only a city and country on the contact page
- The group page advertises a Catalan, Basque, Galician and Valencian interface that does not exist in the shipped product
- There is no single entry price: you cannot know what the platform costs without using the calculator or talking to sales
- No published DPA, no subprocessor list, no declared hosting country and no named data protection officer
- AI model training is never mentioned, even though the assistant works on data about minors
- Security certifications are claimed without naming a standard, a certificate number or a certifying body, and the API has no public documentation
Pricing & Plans
There is no permanent free plan. Nuela is sold as a modular subscription priced through a public calculator, and no single entry price is published, which is why no starting amount is recorded here. Most modules are billed per student per month, from EUR 0.10 for the timetable generator or the planner up to EUR 1.40 per curriculum for assessments, while the human resources module is billed at EUR 3.00 per employee per month and the Mia AI assistant is billed per user per month at EUR 20, 35 or 50 depending on the tier. The final invoice is simply the sum of the modules selected, with no platform fee and no minimum charge. Annual billing takes 20% off, bundling school-life modules removes a further 10% to 25%, and selecting two or more curricula takes 10% off assessments. Prices are quoted in euros, with British pounds at 0.85 and US dollars at 1.10 of the euro figure. Two annual add-ons, Alumni and AMPA, each carry a EUR 1,000 floor. A 30-day free trial is offered, and school groups are quoted individually.
- Colegio Individual — modules chosen à la carte in the calculator
- billed per student per month
- plus EUR 3.00 per employee per month for the HR module
- Grupo Educativo — tailored quote for multi-school groups
- with consolidated dashboard
- centralised governance and Mia AI Enterprise
- Mia AI Starter — EUR 20 per user per month
- 200 credits
- EUR 0.15 per extra credit
- aimed at teachers with basic usage
- Mia AI Pro — EUR 35 per user per month
- 500 credits
- EUR 0.12 per extra credit
- the recommended tier for heads of studies and coordinators
- Mia AI Unlimited — EUR 50 per user per month
- unlimited under a 2
- 000 fair-use ceiling
- aimed at leadership and intensive administrative use
- Alumni and AMPA add-ons — billed annually with a EUR 1
- 000 floor each and volume-based rates
Data, GDPR & hosting
A consolidated view of how Nuela handles your data.
GDPR overview
Nuela Edtech S.L. is established in Spain, so it falls directly under the GDPR and needs no Article 27 representative, and none is named. The legal notice is published under Article 10 of Spain's Ley 34/2002 (LSSICE). The privacy policy names the company as data controller, lists the categories of data collected, gives contract performance, consent and legitimate interest as legal bases, and routes access, rectification, erasure, restriction and objection requests to a published email address. A single FAQ line on the integrations page states outright that the company complies with the GDPR. Beyond that, the documentation is thin: there is no data protection officer, no subprocessor list, no mention of a data processing agreement, no declared hosting country or region, and no retention schedule for anything other than clock-in location data.
Who owns the data?
The terms are explicit: customers keep every right over the data, files and information they upload, which the contract calls Datos del Cliente, and Nuela Edtech S.L. claims no ownership over any of it. In exchange, the customer grants the publisher a worldwide licence limited to hosting, copying, transmitting and displaying that data strictly as needed to deliver the service. For personal data, Nuela Edtech S.L. names itself as the data controller. The privacy policy states that data is not passed to third parties except where the law requires it or where delivering the service demands it, giving hosting providers as its only example. No subprocessor list is published anywhere on the site.
Reuse rights
Customers keep control of their own records and can request access, rectification, erasure, restriction or objection at any time by writing to the published contact address; nothing in the terms requires the publisher's permission to reuse the data a school has put in. On the publisher's side, the stated purposes are operating and maintaining the service, improving and personalising it, analysing usage, developing new features, and communicating with users directly or through a partner, on the legal bases of contract performance, consent or legitimate interest. The mobile app collects GPS coordinates when a staff member clocks in or out with geolocation switched on, and can watch proximity to the workplace to send a reminder, but it never clocks anyone in automatically; that collection needs explicit consent, can be turned off at any time, and the resulting location data is neither shared with third parties nor used for advertising. Whether any customer data feeds AI model training is never addressed.
Data retention & training
Hosting summary
Nuela does not declare where customer data is hosted. Neither the privacy policy, the terms, the legal notice nor any product page names a hosting country, a region or a data centre operator; the only reference is a generic mention of hosting providers as an example of parties to whom data may be passed when necessary to deliver the service. No subprocessor list is published, and no data processing agreement is offered or mentioned. As the publisher is established in Spain and identifies itself as the data controller, the GDPR applies directly and Spanish supervisory authority oversight follows, but that is a consequence of the company's establishment rather than a hosting commitment. Technical traces observed while collecting the site point to third-party infrastructure serving the public website and the API, and to payment gateways handling subscriptions, but the publisher never presents these as the hosting arrangement for school data, so nothing about the platform's data residency can be inferred from them. Schools with a data residency requirement will have to obtain that commitment contractually.
Things to keep in mind
Risks and trade-offs to weigh before adopting Nuela.
- The legal notice and privacy policy still contain unfilled template placeholders where the registered address, tax number and registry details should be, so the site never publishes a verifiable postal address
- The school-groups page advertises an interface in Catalan, Basque, Galician and Valencian that the product does not actually ship; only Spanish and English exist
- Security certifications are claimed with no standard named, no certificate number and no certifying body, and there is no compliance page to check
- Nothing anywhere states whether school data feeds AI model training, although the assistant operates on records concerning minors
- Optional geolocation of staff clock-ins is a sensitive capability that needs a clear internal policy and works council handling, whatever consent the app collects
- No minimum age, no parental consent process, no hosting jurisdiction, no subprocessor list and no data processing agreement are published
- The headline figures of 300 schools, 40,000 teachers and nine countries are vendor claims with no independent corroboration, and the terms are dated well before the domain itself was registered
Setup & Integrations
Technical difficulty
Moderate, and mostly organisational rather than technical. There is nothing to install: the platform is cloud-based with companion mobile apps, single sign-on is offered through Google Workspace, Microsoft 365 or LDAP/AD, and the vendor advertises assisted data migration plus immediate rollout for the next school year. The real effort is configuration: teaching frameworks, staff and their available hours, rooms and their availability, and subjects linked to stages and cycles all have to be entered before the timetable generator can run, with teachers, subjects and spaces imported from a spreadsheet or the existing system. API access and group deployments both go through a sales conversation rather than self-service.
Deployment
Apps stores
Integrations
Supported languages
Behind Nuela
Social
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement Nuela.
Frequently asked questions
Can the timetable engine handle split groups and simultaneous subjects?
What can Mia, the built-in AI, actually do?
Is there a mobile app?
How much does Nuela cost?
Is there a free trial or a free plan?
Which languages does the interface support?
Does Nuela offer an API?
What does it integrate with?
Who owns the data a school uploads?
Where is the data hosted, and how long is it kept?
Should you pick Nuela?
Nuela is one of the broadest school management products a single mid-size vendor is likely to offer. The functional map — timetabling, cover, working-time records, payroll, invoicing, admissions, family communication, catering, transport, library, counselling, plus IB, British and US curriculum modules — reads like a full replacement for a school's entire administrative stack, and the AI is pointed at the two jobs that genuinely consume weeks of staff time each year: building the master timetable and covering absent teachers.
The evidence of a working product is solid rather than promotional. Two mobile apps are published and recently updated under the correct legal entity, the REST API responds behind authentication, sixteen integrations are named, and the company is active in the Spanish commercial register with startup status granted in 2026. The pricing calculator is unusually candid about its own arithmetic, publishing a per-student rate for every module and stacking transparent discounts on top.
The weakness is documentation, and it is consistent. The legal notice was published with its registered address, tax number and registry details left as bracketed placeholders, and the privacy policy repeats the gap — so a platform handling data about minors never states where that data lives, who processes it, how long it is kept, or whether any of it trains an AI model. Security certifications are asserted without naming a standard or a body, and the group page advertises regional-language interfaces that are not shipped.
For a Spanish school already convinced by the product demonstration, the commercial proposition is coherent and the price logic is legible. For anyone whose procurement requires a data processing agreement, a subprocessor list and a stated hosting jurisdiction, those documents will have to be requested directly, because the website does not provide them.
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