checklist.gg
checklist.gg is an AI-driven platform for building, running and scheduling checklists, processes and SOPs. It turns a prompt, document or link into a ready-to-use list, assigns it across a team, and ships with over 1,000 free templates.
What is checklist.gg?
checklist.gg is an AI-driven tool for creating, running and maintaining checklists, processes and SOPs, positioned for organisations that want the same task done the same way every time. Its own FAQ separates the three objects it manages: a checklist is a list of items to tick off, a process is a sequence of steps leading to a result, and a standard operating procedure is a detailed written instruction covering tools, safety considerations and risks. Holding all three in one workspace is the product's core idea.
The AI layer is what distinguishes it from an ordinary task list. The site states the platform runs on the latest GPT AI engine, and it accepts four kinds of input: a written prompt, an uploaded document, a long block of text, or a link. From any of these it drafts a structured checklist in seconds, which the user then edits in a visual builder — adding, changing or deleting tasks, setting deadlines and assigning owners.
Around that sit the collaboration and execution features. Checklists can be shared and edited in real time, assigned to named team members, and auto-assigned on the paid tiers. Completing work is treated as a distinct act called a run: the checklist is executed, steps are ticked, and progress is tracked, which is what feeds the real-time project analytics showing completion rates, delays and productivity patterns. Recurring runs can be scheduled daily, weekly or on a custom cadence.
Three surfaces are offered. The web application at app.checklist.gg is the main workspace. A Chrome extension lets published checklists be mapped to specific domains and opened without leaving the page being worked on, with SEO, design, content and survey routines given as examples. A custom GPT inside ChatGPT generates checklists for free and hands them off to the builder, where editing requires an account.
Content is a substantial part of the offer: a library of more than 1,000 free checklist templates spanning SEO, marketing, sales, operations, HR, development and UI/UX, plus over 100 free printable planners. The tool is built by the team behind BlockSurvey, and its terms are governed by BlockSurvey Inc. under Delaware law.
What it does
- Generate a complete checklist with AI from a prompt, a document, a block of text or a link
- Create and manage checklists, processes and SOPs in one place
- Assign checklists to team members and follow progress in real time
- Run a checklist step by step and record what was actually completed
- Schedule recurring checklists on a daily, weekly or custom cadence
- Map a checklist to a web domain and open it through the Chrome extension
- Start from 1,000+ prebuilt templates or 100+ printable planners
When to use checklist.gg / When not to
A quick filter to help you decide if checklist.gg is the right fit.
When to use checklist.gg
- Operations and process managers who need repeatable procedures written down, run and kept up to date
- Project and programme managers coordinating recurring workflows across a small or mid-sized team
- Quality, compliance and audit staff working from standardised, traceable step-by-step procedures
- Founders and small business owners who need SOPs quickly without hiring someone to write them
- Marketing, SEO and content teams running checklist-driven routines directly in the browser
When not to use checklist.gg
- Developers looking to automate checklists programmatically, as no API or developer documentation is published
- Teams that need a mobile app, since neither an iOS nor an Android version exists
- Organisations requiring a documented GDPR position, a DPA or a named hosting jurisdiction before onboarding a vendor
- Companies expecting deep third-party integrations, as ChatGPT is the only named connection
- Users needing an interface in a language other than English
How to use checklist.gg
A typical end-to-end flow, from setup to results.
- Create a free account at app.checklist.gg — no credit card is required and the free plan has no time limit
- Set up an organisation, then create a project inside it
- Generate a checklist with AI by describing what you need, or by supplying a document, a long text or a link
- Alternatively, pick one of the 1,000+ library templates as a starting point
- Edit the draft in the visual builder: add, reword or remove tasks and set deadlines
- Assign tasks to team members, or let the paid tiers auto-assign them
- Publish the checklist, then run it, ticking each step as the work is done
- Set a recurrence if the routine repeats daily, weekly or on a custom schedule
- Track completion rates and delays in the real-time project analytics
- Optionally install the Chrome extension, sign in, map checklists to the domains you work on, and run them while browsing
Pros & Cons
Pros
- AI generation accepts four different input types, not just a text prompt
- A permanent free plan with no credit card and no time limit
- More than 1,000 templates and 100 printable planners available at no cost
- Three usable surfaces: web app, Chrome extension and a GPT inside ChatGPT
- Privacy policy claims no cookies and no behavioural tracking at all
- Prices published openly for three of the four tiers
- SAML single sign-on offered on the Enterprise tier
Cons
- No API and no developer documentation, so nothing can be automated programmatically
- No mobile application on either iOS or Android
- The homepage promises integration with other tools but names none except ChatGPT
- Legal documentation is minimal: no GDPR mention, no retention rules, no sub-processor list, no DPA and no effective date
- Where customer data is hosted is never stated
- The homepage contradicts itself on price, with the FAQ quoting 39 USD per month while the pricing table shows 49 USD
- AI generation is capped even on paid tiers, at 50 and then 100 checklist creations
Pricing & Plans
A permanent free plan is available at no cost, with no credit card required and no time limit. The cheapest paid tier, Small Team, is priced at 49 USD per month for five members, billed monthly. An annual billing option advertises a 20% saving, though no annual amount is published. Note that the homepage FAQ still quotes a starting price of 39 USD per month for five users, which contradicts the pricing table.
- Starter — 0 USD
- billed monthly
- 10 checklist runs
- 3 checklists
- 3 projects and 3 members per organisation
- 3 AI-driven checklist creations
- checklist assignment and Run Insights
- Small Team — 49 USD per month for 5 members
- billed monthly
- 500 checklist runs
- 500 checklists
- 5 projects and 5 members
- 50 AI-driven checklist creations and auto-assignment
- Large Team — 99 USD per month for 20 members
- billed monthly
- 2
- 000 checklist runs
- 2
- 000 checklists
- 10 projects and 20 members
- 100 AI-driven checklist creations
- Enterprise — priced on request via Contact Sales
- unlimited runs
- checklists
- projects and organisations with a custom member count
- unlimited AI-driven creation
- SAML single sign-on and priority support
- An annual billing toggle advertises a 20% saving on the paid tiers
Data, GDPR & hosting
A consolidated view of how checklist.gg handles your data.
GDPR overview
There is no mention of the GDPR anywhere on checklist.gg. The word does not appear on the homepage, the privacy policy or the terms of service. No legal basis for processing is stated, no data subject rights are described, no retention period is given, no sub-processors are listed, no international transfer mechanism is documented, and neither an Article 27 EU representative nor a data protection officer is designated. What the privacy policy offers instead is a short set of general commitments: no cookies or tracking technology, no invasive tracking of location or browsing history, no unethical marketing, personal information used only to deliver the service, no sharing without explicit consent, and unspecified security measures. The single contact channel is contact@checklist.gg. The ISO 27001, SOC 2, HIPAA and GDPR claims found on blocksurvey.io belong to that separate product and are never asserted for checklist.gg.
Who owns the data?
The published documents are thinner than the question deserves. The terms of service only govern the materials on the checklist.gg website itself, and say nothing about who owns the checklists, processes and SOPs a customer creates inside the application. The privacy policy states that personal information is collected and used solely to provide the service, and that it is not shared with third parties without explicit consent. No processing purpose beyond service delivery is described, no sub-processor is named, and no data processing agreement is offered. Governing law is BlockSurvey Inc. and the laws of Delaware. Neither document carries an effective date or version number.
Reuse rights
The terms grant a deliberately narrow licence: permission to temporarily download one copy of the site's materials for personal, non-commercial, transitory viewing only. Modifying or copying them, using them commercially or in any public display, reverse-engineering the software, stripping copyright notices, or transferring or mirroring them elsewhere are all prohibited, and the licence terminates automatically on breach, with an obligation to destroy downloaded copies. That wording sits awkwardly beside the product itself, which invites users to customise its 1,000+ templates or use them as they are, and offers 100+ planners for free download and printing. Users should assume the restrictive clause targets site content rather than their own workspace output, but nothing in the terms says so.
Data retention & training
Hosting summary
checklist.gg publishes no hosting information at all: no country, no region, no cloud provider and no sub-processor is named on any of its pages. The privacy policy refers only to appropriate measures taken to secure personal information, without describing them. The one available signal is a network measurement rather than a statement: the domain resolves to 76.76.21.21, geolocated to the United States on Amazon infrastructure, but that address is flagged as anycast, meaning it identifies a content delivery node rather than a storage location. It should not be read as a hosting jurisdiction. Separately, the terms of service are governed by the laws of Delaware, which fixes the contractual forum and again says nothing about where data physically resides. Anyone with a data residency requirement will need to ask the vendor directly.
Things to keep in mind
Risks and trade-offs to weigh before adopting checklist.gg.
- An AI-generated checklist looks complete whether or not it is; a missing critical step is invisible precisely because the list appears finished
- Relying on prescriptive checklists can erode professional judgement, turning verification into the reflex of ticking a box
- SOPs generated automatically for regulated activities such as healthcare, safety or compliance should not be adopted without expert human review
- No published position on whether customer data is used to train models, and no opt-out mechanism documented
- Ownership of the checklists and SOPs a user creates is never addressed in the terms of service
- The Chrome extension needs visibility of the pages you browse in order to map checklists to domains
- The advertised price and the price actually charged should be confirmed before committing, given the contradiction on the homepage
Setup & Integrations
Technical difficulty
Very low. Creating an account is free and takes no card, nothing needs installing for the web app, and the site states that no prior knowledge is required — if you can describe your task, you can generate and edit a checklist. The Chrome extension adds four documented steps: install from the Chrome Web Store, sign in, map checklists to domains, then use them. The only genuinely technical element is SAML single sign-on, which is reserved for the Enterprise tier and would involve an IT administrator. With no API to integrate, no development work is needed.
Deployment
Integrations
Supported languages
Behind checklist.gg
Fundraising
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What is checklist.gg?
What is the difference between a checklist, a process and an SOP?
What can the AI generate a checklist from?
Is checklist.gg free?
Are there ready-made templates?
Does checklist.gg offer an API or a mobile app?
What does the privacy policy actually commit to?
Who is behind the tool?
Should you pick checklist.gg?
checklist.gg does one thing and keeps its edges clear: it treats the checklist as a first-class object rather than a side feature of a project manager. The AI generator is genuinely more flexible than most, accepting a document or a link and not merely a prompt, and the library of over 1,000 templates and 100 printable planners gives a new user somewhere to start on day one. Being able to run those checklists from the Chrome extension while working on a page, or to draft one inside ChatGPT, makes it more usable in the flow of real work than its modest size suggests.
The reservations are mostly about what is not published. There is no API and no mobile app, and the promise of integration with other tools is never backed by a named connector beyond ChatGPT. More seriously for anyone evaluating it as a vendor, the legal and security documentation is thin: the GDPR is not mentioned once, no retention rules or sub-processors are disclosed, no DPA is offered, and the hosting jurisdiction is never stated. The certifications visible on BlockSurvey's own site cover a different product and should not be read across. The homepage even contradicts its own pricing, quoting 39 USD in the FAQ against 49 USD in the table.
For a small team wanting repeatable procedures written down and actually followed, the free plan makes the tool cheap to evaluate and the paid tiers stay reasonable up to twenty members. For a regulated organisation, or one with a procurement checklist of its own, the missing paperwork will be the deciding factor long before the features are.
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