Clockk
Clockk is an AI time tracker for professional services people who bill by the hour and juggle several projects. It passively captures browser, app, document, email and calendar activity, then groups it by project so nothing billable slips away.
What is Clockk?
Clockk is an automatic time tracker built for professional services work that is billed by the hour. Its founding idea is that nobody should have to remember a stopwatch: instead of starting and stopping a timer, you install two trackers, a desktop application for macOS and Windows and a browser extension for Chrome, Firefox, Safari and Edge, and let them reconstruct the day for you.
What they record is deliberately narrow. The desktop app logs the active window, meaning the application, the document name and a timestamp, never the content of that window and never a screenshot. The extension logs the URL, the page title and the date and time, and on some web applications reads a precise CSS selector to remove any ambiguity about which project is involved; all of that processing happens inside the browser. For email, only the sender, the recipients, the copy list and the subject of drafts are transmitted, never the body and never attachments. For calendars, only the name, place, date, time and guests of an event are read, with no notes, no responses and no URLs.
On top of that raw material, Clockk's AI groups and labels work by project and learns from the assignments you make. The Activity view shows the reconstructed day, with additional activity available on demand. Projects are unlimited on every plan and can be archived without losing their reports. Depending on the plan you also get team reports, project budgets, tags and project-user permissions, plus a daily Timesheet Cheatsheet email summarising the day.
The positioning matters as much as the features. Clockk is not employee monitoring software. Tracking is opt-in, raw activity stays private to the person tracked, and a manager only ever sees submitted hours and the descriptions attached to them. The company manifesto argues the same line: owners and directors need day-level rather than task-level detail, and time should not be pinned to tickets. Clockk cites software consultancies that lifted utilisation by 5% and profit by 40%, and publishes testimonials such as a developer who finds at least two extra billable hours a week. The publisher is a small Canadian company based in Halifax, Nova Scotia.
What it does
- Track working time automatically in the background, with no timer to start or stop
- Rebuild the day project by project from active windows, websites, documents, emails and calendar events
- Assign work to a project in a few clicks, the AI learning from past assignments
- Tell apart two accounts on the same service, such as X, LinkedIn or Instagram, to keep clients separate
- Detect idle time so that it is not billed by mistake
- Produce timesheets and team reports, and spot the timesheets that are missing
- Send a daily recap email of the day just worked
When to use Clockk / When not to
A quick filter to help you decide if Clockk is the right fit.
When to use Clockk
- Independent consultants and freelancers who bill several clients at once and lose hours to constant context switching
- Digital, media and creative agencies that need dependable project-level timesheets across a whole team
- Accountants and bookkeepers whose day is a fast succession of small client jobs done on a computer
- Lawyers, paralegals and legal support staff who must justify billable hours file by file
- Architects, engineers and other computer-based professional services firms watching utilisation and project margins
When not to use Clockk
- Managers looking for employee monitoring: raw activity stays private to the person tracked and is never exposed to a hierarchy
- Teams that need time attached to a specific ticket or task, since Clockk deliberately reports at day level rather than task level
- Professionals whose billable work happens away from a computer: site visits, travel and phone calls have to be entered by hand
- Mobile-first users, as there is no iOS or Android application
- Firms that invoice through QuickBooks, Clio or ClickUp today, FreshBooks being the only integration currently live
How to use Clockk
A typical end-to-end flow, from setup to results.
- Create an account on app.clockk.com/sign-up and start the free trial, which needs no credit card
- Install the Clockk desktop app on macOS or Windows and grant it the system permissions it asks for
- Install the browser extension in the browser you actually work in: Chrome and other Chromium browsers, Firefox, Safari or Edge
- Install both trackers if you can; if you only install one, Clockk recommends the browser extension
- Keep a separate browser or browser profile for personal browsing, which then stays untracked
- Connect your calendar, with native support for Google and Outlook/Office 365 or any public .ics feed
- Optionally allow access to email drafts through Gmail, Microsoft Outlook/Exchange or IMAP, a step that can be skipped entirely
- Let Clockk track for a while, then open the Activity view and assign the work to your projects so the AI can learn and automate later assignments
- Add off-computer time such as client calls and travel by hand, directly in the Activity view
- Lock the day, then use the reports, the project budgets and, on Studio, the FreshBooks integration to invoice
Pros & Cons
Pros
- No timer to manage: tracking is passive and never interrupts the work itself
- Genuine granularity, covering active windows, websites, documents, email drafts and calendar events, all grouped by project
- Recognises which account is logged in on X, LinkedIn or Instagram, so two clients on the same network stay separate
- An explicit, documented privacy stance: no screenshots, no file contents, no email bodies, opt-in tracking, and no raw data for managers
- A public DPA naming fifteen subprocessors, their location and the data they handle
- Unlimited projects on every plan, including the free Express tier
- Free trial with no credit card, falling back automatically to the free plan if no subscription is taken
Cons
- Only one billing integration is actually live, FreshBooks; QuickBooks, Clio and ClickUp are announcements
- There is no mobile application, and phone calls are therefore not tracked
- Time cannot be attached to a ticket or a task, which is a design choice rather than an oversight
- Video calls are not distinguishable from one another: Zoom, Teams and WebEx only expose a generic window title
- Full coverage requires installing two pieces of software, a desktop app and a browser extension
- SOC 2 Type 2 is presented as being actively worked toward, not as obtained
- No interface language other than English is published, and no European hosting option is offered
Pricing & Plans
A permanent free plan is available: Express, to which an account switches automatically at the end of the trial if no subscription is taken. Every plan comes with a free trial and no credit card is required to start one. The cheapest paid entry point is the Insight plan at USD 8.00 per user per month on an annual commitment, or USD 12 per user per month billed monthly. Paid accounts are billed in advance, require a valid credit card, and payments are non-refundable.
- daily Timesheet Cheatsheet email
- same-day access to the Activity view
- three months of limited retention of tracked data
- unlimited Activity view
- unlimited retention of tracked data
- daily email
- AI tracking and grouping
- idle detection
- stars at 50%
- limited API access
- everything in Insight plus tags
- assigning teammates to projects
- project budgets
- team reports
- timesheet management and reporting
- stars at 100%
- integrations (FreshBooks live
- QuickBooks and Clio announced)
- everything in Studio plus Microsoft Entra ID or Google Identity SSO
- stars at 150%
- one admin assistant per seat in beta
- full API access with dedicated support
- and a dedicated account manager
- All plans come with a free trial and no credit card is required
Data, GDPR & hosting
A consolidated view of how Clockk handles your data.
GDPR overview
Clockk is a Canadian company: its reference framework is PIPEDA, and the privacy policy says it strives to adhere to the best practices prescribed by the GDPR and the CCPA rather than claiming outright compliance. Concrete commitments do exist, though. A published data processing agreement is expressly built on Regulation (EU) 2016/679 and covers assistance with data subject requests, breach notification, impact assessments and equivalent obligations imposed on subprocessors. The policy lists access, rectification, erasure, restriction, portability, objection and non-discrimination rights, and a DPO can be reached at privacy@clockk.com with DPO in the subject line. Supervisory authorities are published for Canada, the EU, the United States and the United Kingdom. No Article 27 EU representative is designated, and data may be processed in Canada, the United States and other jurisdictions where providers operate. Policy updated 11 May 2026; DPA dated 11 May 2025.
Who owns the data?
The License Agreement is explicit: you own your content, and Clockk claims no intellectual property rights over what you provide; the only perpetual, irrevocable licence it takes covers feedback and improvement suggestions. The privacy policy confirms that you retain full ownership of your business data, and that client names, project titles and internal codes stay strictly confidential and are never sold or used for marketing, advertising or competitive analysis. Access is limited to trusted employees and to subprocessors bound by confidentiality, which survives three years after the relationship ends. Under the DPA, Clockk is the processor and the customer the controller. One reservation: after an account is closed, section 6 of the terms lets Clockk retain or delete data at its sole discretion.
Reuse rights
You can reuse your own data without asking permission: timesheets and reports can be exported, the API is open to you (limited access from the Insight plan, full access on Agency), and the FreshBooks integration pushes tracked time straight into invoicing. The privacy policy grants access, rectification, erasure, portability and objection rights, exercisable through privacy@clockk.com, and tracked data stays private to you and can be deleted at any time. The limits sit on the service rather than on your data: section 7 of the License Agreement places API use under the same terms and allows suspension in case of abuse or excessive call frequency, while section 3 forbids copying, reproducing, modifying, reselling or building derivative works from Clockk itself.
Data retention & training
Hosting summary
Clockk runs on Amazon Web Services for cloud infrastructure, hosting, storage, networking and backups, with the declared locations being Canada and the United States. The site's IP resolves to 3.98.19.246, geolocated in Montreal, Canada, on AS16509 (Amazon.com Inc.). The publisher is a Nova Scotia corporation and the governing law is that of Nova Scotia and Canada. The privacy policy warns that personal data may be processed and stored in countries other than the one you live in, including Canada, the United States and other jurisdictions where its service providers operate. The DPA lists a few subprocessors outside North America, namely Paddle (United Kingdom and United States), PostHog (EU) and CookieYes (United Kingdom), but these are vendor locations rather than a hosting option. Physical security relies on partner data centres certified ISO 27001 and SOC 2 Type II, with access controls, video surveillance and biometric entry. For itself, Clockk describes SOC 2 Type 2 as something it is actively working toward, not as obtained. No regional hosting or data residency option is offered.
Things to keep in mind
Risks and trade-offs to weigh before adopting Clockk.
- The tool continuously captures window titles, document names, browsing history and draft email subjects: the volume of personal data collected is high, even though the content itself is not
- Separating private and professional life rests on the user's own discipline, through a dedicated browser or profile; the site itself advises against relying on the simple on/off switch, which is easy to forget to turn back on
- Managerial drift is possible: even though managers only see submitted hours, the existence of utilisation reports can turn into pressure on productivity
- Over-reliance on measurement: the manifesto itself warns against chasing precision, a source of stress and burnout, and against imposing a daily minimum of billable hours
- OpenAI is among the subprocessors used for the AI features, so some user content passes through a United States third party
- No documented option lets a customer exclude their data from the training of AI models
- Closing an account is irreversible: the terms state that the account and its information cannot be recovered, and Clockk keeps or deletes the data at its sole discretion
Setup & Integrations
Technical difficulty
Setup is light but not zero. You sign up online and start a trial without a credit card, then install a desktop app on macOS or Windows and grant it system permissions, plus a browser extension. Short help videos cover each step, from 2 min 16 s for macOS to 31 s for Chrome. Connecting a calendar (Google, Outlook, .ics feed) and email drafts (Gmail, Outlook/Exchange, IMAP) is optional. Entra ID or Google single sign-on is reserved for the Agency plan and documented step by step. No development skills are needed and the API is optional; the main friction is macOS permissions.
Deployment
Integrations
Behind Clockk
Fundraising
Social
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement Clockk.
Frequently asked questions
Do I have to start a timer?
Can my employer see what I am doing?
Does Clockk take screenshots?
What happens to my emails?
Is there a mobile app?
What does Clockk integrate with?
Is there a free plan?
Is there an API?
What is the minimum age to use Clockk?
How do I keep my personal browsing private?
Should you pick Clockk?
Clockk is an unapologetically niche tool. It is built for professional services billed by the hour, where most of the productive work happens on a computer, and it makes little sense outside that setting. Its differentiator is the combination of two-tracker passive capture, a desktop app plus a browser extension, with a privacy position that is the opposite of employee surveillance: no screenshots, no file contents, no email bodies, opt-in tracking, and managers who only ever see submitted hours.
For a small company the legal documentation is unusually complete. A public DPA names fifteen subprocessors with their location and the data they handle, retention is set out category by category, and supervisory authorities are listed for four jurisdictions. That transparency is worth as much as any feature when a tool watches your working day.
The limitations are real. FreshBooks is the only billing integration actually live, QuickBooks, Clio and ClickUp remaining announcements; there is no mobile app; time cannot be attached to a ticket, by design; and SOC 2 Type 2 is described as being worked toward, not obtained. The publisher is a small Canadian company in Halifax hosting on AWS in Canada and the United States, with no European hosting option and no interface language other than English.
Pricing is legible: three paid tiers, a permanent free plan and a trial that needs no credit card. The roadmap is active, with AI assignments, automatic day descriptions, a week view, QuickBooks, Clio and ClickUp integrations, hourly rates and timesheet approvals. Clockk is worth the detour for consultancies, agencies and independent professionals who lose billable hours to context switching and want a tracker that does not turn into a surveillance tool. Anyone needing task-level detail, mobile tracking or a broad set of invoicing integrations should look elsewhere for now.
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