Digitoo
Digitoo is a Czech AI platform that automates supplier invoice and receipt handling end to end: template-free reading, automatic accounting codes, multi-level AI approval and direct export to more than twenty accounting systems and ERPs.
What is Digitoo?
Digitoo is an AI platform for accounting operations, published by Digitoo s.r.o., a Prague company incorporated on 9 September 2019 and founded by its sole managing director, Karin Veselá Fuentesová. Its subject is the incoming document: supplier invoices, receipts and orders. It takes them from arrival to posting in the accounting system without manual re-keying, and presents itself as a single system covering invoice processing, approvals, accounting and document workflows.
The reading engine is built in-house. The company states plainly that it does not rely on third parties for invoice reading, which lets it control quality and keep improving the model. There are no templates and no initial configuration: the system accepts PDF, PNG, JPEG, TIF and TIFF files, plus PDF with ISDOC, by email, drag and drop, direct upload or API, and extracts both header fields and individual line items, including complex tables. It learns instantly from user corrections, so accuracy improves with use, and a local learning feature can be taught entirely new data points such as a licence plate or a VIN.
The accounting layer goes further than transcription. Digitoo assigns accounts, cost centres and project codes line by line, and the company describes its model as behaving like a junior accountant that understands the context of an invoice rather than merely repeating what was done for that supplier before. Approval is handled by the same logic: the AI analyses each document, picks the right approver and notifies the next person in the chain, with no approval tree to configure. Managers can approve from email or from the mobile app.
The last step is the connection to the customer's system. Direct integrations cover the main Czech and Slovak accounting packages, with SAP, Microsoft Dynamics, Xero and QuickBooks also present, and certified partners handle the rest. A public API and webhooks are documented for anyone building on top of the engine.
The company reports more than 7,300 users worldwide, an application launched in October 2022, and mobile apps shipped from late 2023. It is backed by Kaya (Enern), Nation 1, Reflex 2, Machine Learning Investment and DataSentics.
What it does
- Read supplier invoices and receipts with its own OCR and neural networks, without templates or initial setup
- Assign accounts, cost centres, project codes and other register values down to individual line items
- Route each document through a multi-level approval chain, choosing and notifying the approvers automatically
- Send the finished entries straight into the connected accounting system or ERP
- Sort incoming mail automatically, recognising invoices among other attachments
- Prepare payment: per-invoice due dates, payment QR codes and bulk transfer orders for online banking
- Keep a complete audit trail of every interaction with a document, from receipt to posting
When to use Digitoo / When not to
A quick filter to help you decide if Digitoo is the right fit.
When to use Digitoo
- Accounting teams in small and mid-sized companies that key in supplier invoices by hand every month
- Accounting and bookkeeping firms processing documents for many client companies at once
- Finance and back-office managers who need a traceable multi-level approval trail on incoming invoices
- Companies running one of the supported Czech or Slovak accounting systems, where the connection takes minutes rather than an IT project
- SaaS vendors and integrators who want to embed an invoice-reading engine through the published API
When not to use Digitoo
- Buyers who need a published price list, since Digitoo puts no rate anywhere on its site and arranges each subscription individually
- Organisations that require a security certification such as ISO 27001 or SOC 2 before signing, as none is claimed
- Teams whose priority is outgoing invoicing, which is only covered when certain accounting systems are connected
- Businesses handling documents written in non-Latin scripts, which fall outside the stated recognition scope
- Companies that want their documents excluded from model training, because no opt-out is documented anywhere
How to use Digitoo
A typical end-to-end flow, from setup to results.
- Create an account on the web application, which opens a seven-day trial of the full product
- Pick your accounting system in the interface and connect it, following the in-app guide
- Connect several units to different systems if the group runs more than one accounting package
- Set up document intake: each queue gets an automatically generated email address, and files can also be dragged in or uploaded directly
- Invite your colleagues by email and give each of them a role with the right permissions
- Let the AI read the incoming documents and propose the extracted fields and line items
- Review and correct what the AI proposes; every correction is learned immediately
- Let the approval workflow route each document to the right approver, by email or through the mobile app
- Send the approved entries to the accounting system, then use the QR codes or the bulk transfer order to pay
- For an unsupported system, go through an integration partner or build on the API, defining a custom annotation schema
Pros & Cons
Pros
- The invoice reading engine is developed in-house, with no third-party dependency for extraction
- No templates and no initial configuration: documents can be processed straight away
- The model learns instantly from user corrections, and custom data points can be trained locally
- Unusually wide coverage of Czech and Slovak accounting packages, connected in minutes rather than through an IT project
- A documented public API, webhooks and an embedded mode make the engine reusable by partners
- Seven-day trial of the full product with no functional limits, and an unlimited number of users
- Data is kept on Microsoft Azure with the geographic region restricted to Europe, and a full audit trail is available
Cons
- No price is published anywhere: there is no pricing page, no named plan and no entry point, and each subscription is negotiated
- No security certification is claimed — neither ISO 27001, nor SOC 2, nor any equivalent
- The list of processors is only available on request, never published
- Customer documents are used to train the models and no opt-out is documented
- The site publishes three different accuracy figures for the same engine: 97%, 95% at the start, and over 90%
- The API documentation exists and is public, but no page of the main site links to it and it is absent from the sitemaps
- The terms exclude any refund for services already delivered, and direct bank integrations are still announced as forthcoming
Pricing & Plans
Digitoo publishes no price. There is no pricing page on the site, no named plan and no entry-level figure; the Czech pricing URL redirects to a return-on-investment calculator whose currency fields are empty and filled in by the visitor. The terms and conditions refer to a Digitoo price list, but that document is not public. What is known of the billing model comes from the terms: the fee is paid either as a lump sum or on a monthly, quarterly, annual or other basis chosen by the customer when ordering, payable in advance by bank transfer, with Czech VAT added to the stated amounts. Reading of PDFs with ISDOC is explicitly free of charge, and no refund is given for services already delivered. A seven-day free trial of the full product precedes any subscription, which is then arranged individually. The figures that do appear on the site — up to 500,000 CZK of integration cost avoided, or 140,000 CZK saved per year in a customer case study — measure what the customer spends elsewhere, not what Digitoo charges.
Data, GDPR & hosting
A consolidated view of how Digitoo handles your data.
GDPR overview
The GDPR framework is implemented in concrete terms. The privacy policy, effective 22 February 2026, names Digitoo s.r.o. as controller under Article 4(7), lists the categories of data collected, and grounds each purpose on a stated legal basis under Article 6(1) — consent, performance of the contract, legal obligation or legitimate interest. Data subject rights are set out one by one: access, rectification, restriction, erasure, objection, portability and withdrawal of consent, exercised through the published contact address. The supervisory authority is named as the Czech Office for Personal Data Protection. The company's security page states that every access complies with EU law including the GDPR. Two limits are worth noting: no Data Protection Officer has been appointed, and the list of processors is only available on request rather than published.
Who owns the data?
Digitoo s.r.o. is the controller of the personal data collected through its website and services, in the sense of Article 4(7) of the GDPR. For the accounting documents its customers upload, the relationship is different: the customer stays fully responsible for the content of those files and must anonymise any personal data they contain, or warn Digitoo beforehand when anonymisation would break the service. On that material Digitoo acts under a Data Processing Agreement. The company may pass personal data to processors providing marketing and support services, and it states that customer data can be deleted at any time on request. No Data Protection Officer has been appointed.
Reuse rights
Customers keep the use of their own documents and of the data extracted from them: the whole point of the product is to push that data into the customer's accounting system or ERP, and Digitoo places no restriction on what the customer does with the output. The restrictions in the terms run the other way, against the user: copying, reproducing or publicly displaying the service outputs, reverse engineering the application, or using it to build a competing product are all forbidden without written consent, and the application and its outputs may not be disclosed to third parties. On its own side, Digitoo states that it uses customer documents for training and gradually improving its algorithms for the duration of the Data Processing Agreement, and its privacy policy adds that data used for training is anonymised and serves only to improve its services. No mechanism to opt out of that training is described.
Data retention & training
Hosting summary
All data is stored on Microsoft Azure servers, and Digitoo states that it has restricted the geographic region for customer data to Europe: without the vendor's authorisation, Microsoft will not store or process the data outside that area, although it may replicate within it for resilience. No individual country is named, so the commitment is regional rather than national. The vendor is a Czech company, the terms and the privacy policy are governed by Czech law, and disputes fall to the Czech courts; the supervisory authority for data protection is the Czech Office for Personal Data Protection. On the technical side, Digitoo describes encryption of all communications, passwords salted and hashed to OWASP complexity standards, access restricted by authorisation and logged, integration agents using revocable authorisation tokens, and regular penetration testing. Backups are kept for thirty days for disaster recovery, using a soft-delete mechanism, and data can be deleted at any time on customer request.
Things to keep in mind
Risks and trade-offs to weigh before adopting Digitoo.
- Your invoices are used to train the vendor's models for the duration of the data processing agreement, and no way to opt out is documented — decide whether that is acceptable before uploading sensitive supplier data
- No price is published anywhere, so any figure you find elsewhere is guesswork; ask for the price list before committing, and remember Czech VAT is added on top and no refund is given for services already delivered
- The site publishes three different accuracy figures for the same engine (97%, 95% at the start, over 90%): treat all of them as marketing claims and measure the result on your own invoices during the trial
- The impressive figures on the homepage — 20,000 invoices a year, 79% processed without human intervention — belong to one customer case study, not to the product in general
- Letting an AI assign accounts and approvers is convenient, but the accounting responsibility stays yours; the tool is explicitly designed for a human check before posting, and skipping it is the fastest way to turn a time saving into an audit problem
- No security certification is claimed and the list of processors is only available on request, so a regulated buyer will have to request both in writing rather than rely on the website
- The structured data on the site points to a YouTube channel that does not exist and to an administrator view of the LinkedIn page: do not treat the vendor's own social links as verified
Setup & Integrations
Technical difficulty
Low for a supported accounting system. You create an account yourself, the trial starts immediately, and there is no template or reading rule to configure. Connecting a supported package is described as a matter of minutes, guided by the interface and by in-app instructions, and the vendor states explicitly that no IT expert is needed. Approval requires no workflow tree either, since the AI selects the approvers. Difficulty rises only in two cases: an accounting system that is not supported, which means going through an integration partner, and API work, which involves annotation schemas and bearer tokens.
Deployment
Apps stores
Integrations
Supported languages
Behind Digitoo
Fundraising
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
Is there a free trial, and how long does it last?
What happens once the trial ends?
How much does Digitoo cost?
Which document formats and languages can it handle?
Which accounting systems can it connect to?
Is there an API, and is it documented?
Are there mobile applications?
Where is the data hosted and for how long is it kept?
Are customer documents used to train the AI?
Does Digitoo hold a security certification?
Should you pick Digitoo?
Digitoo is a mature, narrowly focused product. It does one thing — take a supplier invoice from arrival to posting — and it does it with an engine the company built and owns, which is rarer in this segment than competitors' marketing suggests. The absence of templates, the instant learning from corrections and the line-level assignment of accounts and cost centres make it credible for teams that genuinely process invoices in volume.
Its strongest asset is the connection layer. Very few tools cover the Czech and Slovak accounting landscape this widely, and the claim that a connection takes minutes rather than an IT project is consistent with everything else the vendor publishes. The public API, the webhooks and the embedded mode extend that reach to partners, even though the documentation is oddly hidden: it is complete and public, yet no page of the website links to it.
Two reservations deserve weighing before contacting the vendor. The first is commercial: no price is published anywhere, no plan is named, and the Czech pricing URL leads to a calculator rather than a rate card, so any budget has to be obtained by asking. The second is contractual: customer documents are used to train the models for the duration of the data processing agreement, no opt-out is described, the list of processors is available only on request, and no security certification is claimed. For a small company that is unremarkable; for a regulated buyer it is where the conversation will start.
Backed by institutional investors since 2020 and reporting more than 7,300 users, Digitoo is not an experiment. It is a working accounts-payable automation platform whose main friction, for an outside reader, is how little of its commercial terms it puts in the open.
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