GuideMe
GuideMe turns an agency's WhatsApp message, a voice note or a photo of a paper service sheet into a complete booking, then converts it into a legally valid VeriFactu invoice carrying an official QR code, in a single click.
What is GuideMe?
GuideMe is a Spanish software-as-a-service product for freelance tour guides, published by ELEVATE STUDIO S.L, a software studio based in Belicena, in the province of Granada. It addresses a narrow and very concrete problem: guides receive their assignments from agencies as informal WhatsApp messages, emails or photographed service sheets, retype them somewhere, and then assemble invoices by hand at the end of each quarter.
The central feature is automatic capture. A guide pastes the agency's message, dictates it by voice, or photographs the paper sheet, and the tool reads it and creates the booking with every field filled: date, time, number of participants, the group's language, the meeting point and the rate. It resolves relative dates such as tomorrow, Friday or this weekend, applies the rate already recorded for that agency, and recognises the agency among the guide's existing clients. Nothing is saved without human confirmation: a review screen appears first, and any field can be corrected with a tap. Guides who prefer to type are offered manual entry that the publisher times at fifteen seconds, with the fields pre-selected from history.
From a confirmed booking, one click produces an invoice compliant with Royal Decree 1007/2023, the Spanish VeriFactu regime. Each invoice carries the required QR code and hash and can be checked against the tax authority's electronic office. Sequential numbering and VAT are calculated automatically, and these invoices are legally valid on the free plan too, not drafts or samples. That matters commercially, because VeriFactu becomes mandatory for the self-employed in July 2027 with penalties advertised at up to €50,000.
Around this core sit a diary of bookings with their statuses, client records holding agreed rates, and revenue analytics by month and by client. The product runs on the web and as iOS and Android apps sharing the same capture. A free VeriFactu checker, needing no account, tells a visitor in four questions whether the rules apply to them. The site names no AI model provider.
What it does
- Paste an agency's WhatsApp or email message and get a fully populated booking back
- Issue a VeriFactu invoice carrying an official QR code and hash in one click
- Dictate a booking by voice, or photograph a paper service sheet, from a phone
- Keep every tour in a diary with its status, group size and language
- Store each agency and client with their agreed rates so they never need asking again
- Track season revenue month by month and client by client
- Export a whole quarter for an accountant in one click
When to use GuideMe / When not to
A quick filter to help you decide if GuideMe is the right fit.
When to use GuideMe
- Freelance tour guides in Spain who receive their assignments from agencies by WhatsApp, email or a photographed service sheet
- Guides who still build their invoices by hand in Word at the end of each quarter and want that work to disappear
- Self-employed professionals who need to be ready for the VeriFactu obligation that reaches the self-employed in July 2027
- Guides with a modest workload, whom the free plan covers outright at ten captures, five invoices a month and fifty clients
- Guides whose agency or professional association already runs Partners by Elevate, so assignments land pre-filled in their diary
When not to use GuideMe
- Large tour operators looking for an ERP: the publisher states plainly that GuideMe is neither an ERP nor agency-only software
- Agencies and associations themselves, who are served by a separate product, Partners by Elevate, rather than by GuideMe
- Professionals invoicing outside Spain, since the whole product is built around VeriFactu and the Spanish tax authority
- Guides taxed in the Basque Country or Navarre, whose regional regimes such as TicketBAI follow different rules and calendars
- Teams that need a documented public API today, as the integration programme is still early access and gated case by case
How to use GuideMe
A typical end-to-end flow, from setup to results.
- Create an account with nothing more than a Spanish tax number and an email address, with no card required
- Optionally try the demo first at the web app, which needs no registration at all
- Enter your tax identification details once, so invoices can be issued in your name
- Take the latest assignment your agency sent you, whatever form it arrived in
- Paste that message, dictate it by voice, or photograph the paper service sheet
- Read the detected booking on the review screen: date, time, participants, language, meeting point and rate
- Correct any field that the capture misread, then confirm to save the booking
- Turn the confirmed booking into a VeriFactu invoice with a single click, then email it to the client
- Watch the diary and the client records fill up so future bookings arrive pre-selected
- On the Pro plan, connect your calendar and export the whole quarter for your accountant in one click
Pros & Cons
Pros
- Legally valid VeriFactu invoices with an AEAT-verifiable QR code are included on the free plan, not just the paid one
- The free tier is permanent, requires no card and carries no expiry date, and onboarding needs only a tax number and an email
- Three capture routes, pasted text, voice and photograph, match how agencies really send work
- Human confirmation is mandatory before anything is saved, so the AI never creates a booking on its own
- The field set is genuinely trade-specific, covering participant counts, group language and meeting points
- Pricing is public, flat and easy to read: €19 a month, or €190 a year with two months free
- Real iOS and Android apps are published, and a free VeriFactu checker is available without an account
Cons
- Usefulness is confined to Spain in practice, and the Basque and Navarrese regional regimes are explicitly out of scope
- No retention period is ever quantified for account data, only a generic statement of necessity
- No subprocessor list and no data processing agreement are published or offered anywhere on the site
- No AI model provider is named, so a guide cannot tell where the pasted messages are processed
- Model training and any opt-out from it are simply never discussed, and no hosting country is declared
- The integration API is early access only, with no public documentation and no self-service keys
- Four legal pages linked in the footer do not exist, and the English version covers marketing pages only
Pricing & Plans
A permanent free plan is available. The Starter tier costs nothing, requires no payment card and carries no expiry date, allowing ten automatic captures and five VeriFactu invoices per month for up to fifty clients. The lowest paid entry point is the Pro plan at €19 per month, or €190 per year, an annual commitment the publisher presents as two months free and which works out at €15.83 per month.
- €0 per month
- permanent and card-free
- covering 10 automatic captures and 5 VeriFactu invoices monthly
- manual entry
- the booking diary
- the mobile apps and up to 50 clients
- €19 per month
- or €190 per year presented as two months free
- adding unlimited captures and unlimited unbranded VeriFactu invoices
- the Partners integration
- the quarterly export for an accountant
- calendar sync with Google
- Outlook and iCal
- unlimited clients and priority support
Data, GDPR & hosting
A consolidated view of how GuideMe handles your data.
GDPR overview
GDPR implementation is claimed explicitly and framed correctly. The privacy policy cites both Regulation (EU) 2016/679 and the Spanish LOPDGDD, states that the controller complies with all provisions governing the processing it is responsible for, and asserts that appropriate technical and organisational measures are in place. Legal bases are named purpose by purpose, consent under Article 6.1.a and legitimate interest under Article 6.1.f, and the seven principles of Article 5 are set out. The AEPD is named as the supervisory authority. Beyond those declarations the record thins out: no data protection officer is designated, no data processing agreement is published or offered, no subprocessor list exists, and no retention period is quantified. An Article 27 representative is not required, the publisher being established in Spain. The policy was last updated on 1 September 2026.
Who owns the data?
The controller is named without ambiguity: ELEVATE STUDIO S.L, reachable at C/Maracena 3, Vegas del Genil, 18101 Granada, on +34 684 053 267 and at info@elevate.com.es. The privacy policy grants the usual set of rights, access, rectification, erasure, restriction and objection, and promises to act on rectification or erasure within ten days. Complaints go to the Spanish supervisory authority, the AEPD. Account and data deletion is handled by writing from the account address or using the support form. One caveat matters: the terms and conditions run to eight short articles and never address ownership of the bookings, client records or invoices a guide creates, so that question stays formally unanswered.
Reuse rights
The site sets out three declared purposes and no more: answering enquiries sent by email or through the contact form, sending commercial information to people who have consented, and opening and running a free-plan account. Two of these rest on the controller's legitimate interest, the third on consent. On disclosure the policy is restrictive, stating that no communication of personal data to third parties is foreseen except where a purpose requires it or the law compels it. The homepage FAQ adds a purpose limitation on the material guides paste in, saying the message is processed solely to create the booking and is not shared with third parties for commercial ends. Nothing on the site describes what a guide may do with exported data, and nothing addresses model training, so on reuse the documentation is silent rather than permissive or restrictive.
Data retention & training
Hosting summary
No hosting information is published. The privacy policy names no data centre, no hosting provider and no country or region where customer data is stored, and it lists no subprocessors. It states only that no disclosure of personal data to third parties is foreseen unless a processing purpose requires it or the law compels it, and it contains no clause on transfers outside the European Economic Area. The only measurable element concerns the marketing site alone: its domain resolves to an address operated by Hostinger International Limited and geolocated in Paris, France. That says nothing about where the application platform or the bookings and invoices themselves are held, and it should not be read as a hosting declaration. Jurisdictionally the position is clearer than the technical one: the controller is a Spanish company, the site submits expressly to Spanish law, and the GDPR and the Spanish LOPDGDD are both cited, with the AEPD named as supervisory authority. Anyone with data protection duties of their own should ask the publisher directly for hosting locations and a subprocessor list.
Where GuideMe works
Country-level availability.
Available in
Things to keep in mind
Risks and trade-offs to weigh before adopting GuideMe.
- Invoices carry tax consequences: the capture is fast and the confirmation screen is easy to click through, so a misread rate, date or VAT figure can reach a client and an accountant unchecked
- Pasting an agency message copies a third party's details into the tool, and the site names no AI provider and no hosting country, so a guide cannot see where those details are processed
- Model training is never addressed in either direction, and no opt-out is offered or refused, leaving the status of the messages you paste formally undefined
- No retention period is quantified and no subprocessor list or data processing agreement exists, so a guide with GDPR duties towards their own clients cannot document the chain
- Leaning on automatic capture can erode the habit of reading assignments closely, and errors introduced upstream by the agency will be reproduced faithfully rather than questioned
- Compliance is claimed for a regime that only takes full effect in July 2027, so the promise should be re-checked against the tax authority's rules nearer the date rather than assumed permanent
- The business depends on a very small, recently incorporated single-owner company, and several advertised legal pages do not exist, which is worth weighing before entrusting it with years of invoicing records
Setup & Integrations
Technical difficulty
Very low. Nothing is installed: the product runs in a browser and as iOS and Android apps. Opening an account requires only a Spanish tax number and an email address, with no payment card, and the publisher puts the first issued invoice under five minutes away. Its own comparison is that anyone who can use WhatsApp can use GuideMe, and a demo runs without registering at all. Only two optional pieces need setup, both on the Pro plan: calendar sync with Google, Outlook or iCal, and the Partners integration, which depends on the agency rather than the guide.
Deployment
Apps stores
Integrations
Supported languages
Behind GuideMe
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
What is VeriFactu, and does it apply to me?
Are the invoices on the free plan genuinely legal?
How does the automatic capture actually work?
What happens if the capture gets a detail wrong?
Is it really free, and what is the catch?
What separates Starter from Pro?
Is there a mobile app?
What happens to the messages I paste in?
Can I connect GuideMe to my own systems?
Do I need my agency to use Partners?
Should you pick GuideMe?
GuideMe is unusually well aimed. It serves one trade, freelance tour guides; one country, Spain; and one deadline, the VeriFactu obligation reaching the self-employed in July 2027. That focus shows in the details that matter, from participant counts and group languages to meeting points, and in a capture step built around how agencies actually send work rather than how software would prefer to receive it.
Two decisions stand out. The free plan issues genuinely legal invoices rather than watermarked samples, which is rare and removes the usual reason to hesitate. And the AI never acts alone: every captured booking passes a review screen before it is saved, which is the right posture for a tool whose output carries tax consequences.
The reservations are documentary rather than functional. No retention period is quantified, no subprocessor list or data processing agreement is published, no hosting country is declared, and no AI provider is named, so a guide pasting client details into the tool cannot see where those details travel. Model training is never mentioned in either direction. For a product whose whole value is handling other people's booking and billing data, that silence is the main thing a careful buyer should press on.
Some rough edges betray a young publisher: four legal pages linked in the footer do not exist, the English version stops at the marketing pages, and the machine-readable summary still quotes an out-of-date price. The company itself was incorporated in December 2024 and is a single-owner entity with modest capital. None of that undermines the product, but it does mean a guide is trusting a very small team with their invoicing. Tried on the free plan, which costs nothing and expires never, the risk of finding out is close to zero.
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