Monologue

GDPR overview

Both the privacy policy and the terms address the GDPR explicitly. Every Media, Inc. declares itself a data Controller under the EU and UK GDPR and commits to taking commercially reasonable steps to maintain compliance, which is an undertaking of means rather than a certified compliance statement. Residents of the United Kingdom, the European Economic Area and Switzerland are recognised as Data Subjects, with eight rights listed: information, access, rectification, erasure, restriction, portability, objection, and protection against solely automated decisions. The company states it performs no automated decision-making or profiling. Four legal bases are named: legitimate interests, contract performance, legal obligation and revocable consent. Requests go to the privacy team by email. Two gaps stand out: no Article 27 EU representative is designated and no data protection officer is named. Both documents took effect on 31 October 2025.

Who owns the data?

Every Media, Inc. does not claim ownership of what you submit: the terms state that, unless otherwise noted, the company will not claim ownership of your submissions or content. In return you grant it a broad licence — perpetual, irrevocable, transferable, sub-licensable, worldwide and royalty-free — to reproduce, modify, display and distribute that content. For the most sensitive material the licence is deliberately narrowed: audio files, transcripts, user-created dictionaries and custom instructions may only be used and disclosed in order to provide the service, unless you give explicit opt-in consent for other uses. Payment details are held by a third-party payment processor, never by Monologue itself.

Reuse rights

You keep your transcripts, summaries and notes and may reuse them freely, without asking permission: nothing in the terms restricts what you publish, export or sell. Access is deliberately open, since saved notes can be retrieved through the Public API, a CLI and an MCP connection, letting an AI agent search and read material you have already captured. On the vendor side, use is narrow by default. Dictation audio and transcripts are never stored on Monologue's servers, Deep Context screenshots are deleted immediately after processing, and the company states plainly that it does not train any artificial intelligence model on your personal data, audio or transcripts. Three behaviours sit behind in-app toggles you must switch on yourself: server-side storage of audio and transcripts, screen capture with optical character recognition, and the use of transcripts to improve the service through debugging and prompt tuning. The named AI subprocessors — Groq, Fireworks and OpenRouter — operate under a zero data retention approach and neither keep nor reuse what is sent to them.

Data retention & training

Hosting summary

Monologue is operated from the United States and hosts data there exclusively. The privacy policy states that the information users provide is securely stored on servers and internal systems located within the USA, and that visitors connecting from elsewhere do so through US-based servers. Users are asked to give explicit consent — set out in capitals in the policy — to the collection and processing of their information in the United States, where data protection standards may differ from those of their own country. No European region, no data residency option and no alternative jurisdiction is offered. Three named AI subprocessors handle dictation content: Groq, Fireworks and OpenRouter, all applying zero data retention. Three further technical providers appear with US addresses: PostHog for site analytics, Sentry for crash reporting and New Relic for service monitoring. Every Media, Inc. acts as a data Controller under the GDPR, but designates no Article 27 EU representative, which is a real gap for European users.