Ready to Send
Ready to Send is a Gmail add-on that automatically drafts a complete reply to every unread email needing one, in your voice and in 100+ languages, following instructions you set globally or per contact. First 200 emails free.
What is Ready to Send?
Ready to Send is a Gmail add-on, published on the Google Workspace Marketplace (app 796081015660, 5K+ installs), that turns an unread inbox into an inbox of finished drafts. It presents itself as the #1 automated AI email writer and runs in the background 24/7, including while you are logged out. The add-on watches for new, unread messages, works out which ones actually deserve a reply, writes a contextual response and drops it into Gmail as a draft, typically visible a few minutes after the email lands. Newsletters, product updates, promotions, automated notifications, vacation auto-replies and no-reply addresses are filtered out, so drafts only appear where a human answer is expected. Personalisation is what separates it from a generic writing assistant. You write global custom instructions in the settings — who you are, what your company does, your policies, how you like to sound — and you can override them per email address with contact-specific instructions and profiles. Intelligent Snippets add a personal knowledge base: store your refund policy, your price list or an onboarding checklist, and the add-on semantically picks the right snippet and folds it into the draft. Beyond replies, it can compose new emails from a short description, or from nothing more than a recipient and a subject line. Drafts are generated with OpenAI's most recent model by default; a subscription also lets you bring your own API key for Google Gemini or Anthropic, and set your own monthly email limit when you do. Note that the privacy policy, last updated 7 May 2024, still refers to Groq (Meta Llama 3) and OpenAI GPT-3.5 Turbo, a gap with what the FAQ now advertises. It works in Gmail on the web and inside the Gmail apps for Android and iOS, through the add-on panel at the bottom of an email or Insert from Ready to Send when composing; drafts also sync into third-party clients such as Apple Mail and Microsoft Outlook. Coverage is claimed for 100+ languages, with automatic detection of the incoming email's language. On security, the publisher cites a Google security audit, compliance with the Google API Services User Data Policy (Limited Use) and CASA Tier 2 certification. Founded in 2023 by Brad Miller, the add-on is also bundled for Setapp subscribers on the AI+ plan.
What it does
- Writes a complete, ready-to-send reply draft for every unread email that genuinely needs one
- Triages the inbox, skipping newsletters, updates, promotions, automated notifications, out-of-office replies and no-reply addresses
- Matches your tone and writing style, either globally or contact by contact
- Pulls the most relevant snippet from your personal knowledge base straight into the draft
- Composes brand-new emails from a recipient and a subject line, greeting and sign-off included
- Detects the language of the incoming email and answers in it, across 100+ languages
- Runs on a Gmail label or on demand, and lets you regenerate or rewrite the draft before sending
When to use Ready to Send / When not to
A quick filter to help you decide if Ready to Send is the right fit.
When to use Ready to Send
- Customer support teams answering the same product, shipping, refund and FAQ questions all day long
- Sales and business development reps replying to inbound enquiries about features, pricing and common objections
- Solo entrepreneurs and freelancers who run their own inbox with no assistant behind them
- Busy professionals and managers who spend their day deferring questions to other teams and accepting or declining meetings
- HR, operations and internal communications staff sending recurring onboarding material such as a new hire checklist or a VPN setup guide
When not to use Ready to Send
- Anyone whose working mailbox is Outlook, Apple Mail or any other non-Gmail account, unless they route it through Gmail first
- Developers and teams looking for an API or a programmatic integration, since none is offered and no developer documentation exists
- Very high-volume inboxes needing more than the top tier's 10,000 generated emails per month, as drafts stop once a quota is spent
- Users hunting for a permanently free tool, because the 200 free emails are a one-off allowance and not a free plan
- Procurement-driven organisations that require a signed data processing agreement, a published legal entity and postal address, or narrow OAuth scopes
How to use Ready to Send
A typical end-to-end flow, from setup to results.
- Open the Ready to Send listing on the Google Workspace Marketplace and click Install
- Sign in, choose the Google account you want to use and grant the Gmail permissions requested
- Open Gmail in your browser, refreshing the page if needed, and open the Ready to Send panel in the sidebar: inbox monitoring only starts at that moment
- Set your global custom instructions in the Settings menu, covering your writing style, information about you or your company, and any policies you want quoted
- Open an email from a specific contact and give that contact its own instructions from the sidebar
- Optionally create reusable Snippets, such as a return policy, a price list or a procedure, that the AI will insert on its own
- Let drafts appear for unread emails within a few minutes, generate a reply on demand, or drive the whole thing with a Gmail label
- Read the draft, edit it or regenerate it entirely, then send or delete it
- On mobile, open an email in the Gmail app and scroll down to the add-ons, or use "Insert from Ready to Send" from the three-dot menu while composing
- Once the 200 free emails are used, pick a plan and register the licence key emailed to you; optionally add your own OpenAI or Anthropic API key through the add-on's API Keys link
Pros & Cons
Pros
- The drafts are already waiting when you open Gmail, with no thread to copy into another tool
- Automatic triage means only the emails that genuinely need an answer get a draft
- Fine-grained personalisation with no training phase, combining global instructions and per-contact overrides
- Native to Gmail on web, Android and iOS, so there is no second interface to learn
- Low entry point: 200 free emails, then USD 5.00 a month, with two months free on annual billing and a READY50 code for 50% off the first month
- Model choice, including the option to bring your own OpenAI or Anthropic API key
- Credible privacy posture: emails are not stored, logs are deleted within 30 days, no training on customer data, plus a Google security audit and CASA Tier 2 certification
Cons
- Gmail only: any other mailbox has to be routed into a Gmail account before the add-on can help
- Broad OAuth permissions, including reading your messages and running when you are not present
- Hard monthly quotas at every tier, and drafts pause once the 200 trial emails or a plan's cap are spent
- No permanent free plan, the 200-email allowance is a one-off, and pricing is available in US dollars only
- Drafts take a few minutes to appear, which sits awkwardly with the marketing promise of instant replies
- Thin corporate transparency: no postal address or registered legal entity, no published data processing agreement, no EU Article 27 representative, no SOC 2 or ISO 27001 certification, and mandatory arbitration with a class-action waiver
- Publisher inconsistencies: the privacy policy of 7 May 2024 still describes Groq/Llama 3 and GPT-3.5 Turbo while the FAQ advertises the latest models, and the pricing page title announces "First 100 Emails Free" while the page body says 200
Pricing & Plans
There is no permanently free plan. New users receive a one-off allowance of 200 free generated emails, after which a subscription is required. The lowest paid entry point is the Starter plan at USD 5.00 per month, or USD 50.00 per year. All plans are priced in US dollars.
- 200 generated emails per month
- 500 characters (about 100 words) of custom instructions
- Smart Reply
- 1
- 000 generated emails per month
- 1
- 500 characters (about 300 words) of custom instructions
- flagged as the most popular plan
- 4
- 000 generated emails per month
- 3
- 000 characters (about 600 words) of custom instructions
- 10
- 000 generated emails per month
- 5
- 000 characters (about 1
- 000 words) of custom instructions
- priority support and dedicated account management
- two months free on every plan
- Team seats adjustable from 1 to 50 at checkout
- covered by a single licence key
- 200 generated emails
- included in the AI+ plan
- with 10 to 250 emails per month depending on the plan chosen
Data, GDPR & hosting
A consolidated view of how Ready to Send handles your data.
GDPR overview
The privacy policy, dated 7 May 2024, addresses the GDPR directly. It lists the lawful bases for EEA residents — consent, performance of a contract, legal obligations, vital interests, public interest and legitimate interests — and sets out rights of access, portability, rectification and erasure, exercised through hello@getreadytosend.com. Personal information is first processed in Ireland, then transferred outside Europe, notably to Canada and the United States, with a pointer to Shopify's GDPR white paper. The policy also covers the right to object to fully automated decision-making, which the publisher says it does not perform, and adds a separate CCPA section; Do Not Track is not honoured. The Marketplace listing claims full GDPR compliance. Gaps remain: no Article 27 EU representative or data protection officer is named, no data processing agreement is published, and the supervisory authority cited is Australia's OAIC.
Who owns the data?
Under section 3(a) of the terms, you own everything you put in (Input) and Ready to Send assigns you all its rights in what the AI produces (Output). The publisher may still use that Content to operate and maintain the service, comply with the law and enforce its policies. Section 3(c) is explicit that Content from the Gmail integration is never used to develop or improve the service. The privacy policy adds that email bodies and contacts are never stored, only passed through to generate the draft, and names four processors that may handle data: Shopify, Stripe, Groq and OpenAI.
Reuse rights
The terms let you reuse the output freely. Section 3(a) states that you can use Content for any purpose, including commercial purposes such as sale or publication, provided you comply with the terms, so no permission has to be requested. Three reservations apply. Output is not guaranteed to be unique, and section 3(b) warns that other users may receive similar or identical text. Output may also be inaccurate: section 3(d) describes Ready to Send as a creative writing aid that is not intended to be factual, and recommends human review before you rely on it. Finally, the licence covers what you generate and not the tool itself, since reverse-engineering the models and systems is prohibited (section 2(c)) and the Ready to Send name and logos may not be used without written consent (section 9(b)). You remain responsible for the Content, including its compliance with the law.
Data retention & training
Hosting summary
The privacy policy states that personal information is first processed in Ireland, then transferred outside Europe for storage and further processing, notably to Canada and the United States, and points to Shopify's GDPR white paper for the legal framing of those transfers. Four named service providers handle data on the publisher's behalf: Shopify for the website and store, Stripe for payments and subscriptions, and Groq and OpenAI for the AI generation itself. What is not hosted matters just as much: email content and contacts are never stored, and the add-on's own settings sit in your Google account rather than on the publisher's infrastructure. The website runs on Shopify and the domain resolves to 23.227.38.32, an anycast Cloudflare edge node geolocated in Canada — infrastructure routing, not a hosting jurisdiction. Legally, the terms are governed by Australian law and the supervisory authority cited is Australia's OAIC. No data processing agreement is published and no EU Article 27 representative is named.
Things to keep in mind
Risks and trade-offs to weigh before adopting Ready to Send.
- The add-on reads your messages and runs when you are not there, which is a very wide standing access grant on a professional mailbox, and it keeps working long after you have forgotten it is installed
- Email threads leave your inbox and are sent to third-party models (OpenAI, Groq, Anthropic, Google) to produce the reply, including threads you would never have pasted into a chatbot yourself
- Sending a draft without reading it: the publisher warns in its own terms that output may be inaccurate and that the tool is a creative writing aid, not intended to be factual
- Generic or off-key replies on sensitive matters such as legal, HR or medical questions, where a fluent but wrong answer does more damage than a late one
- A draft written automatically for a personal or confidential email can be sent by mistake, especially on mobile where it looks exactly like your own writing
- Snippets hold company material such as prices, procedures and policies inside the tool, and whatever sits in them can end up in an outgoing email
- Dependency and skill erosion: letting the machine open every conversation flattens your own voice, and with no postal address or registered legal entity published, plus mandatory arbitration and a class-action waiver, recourse in a dispute is thin while the terms keep you responsible for the Content
Setup & Integrations
Technical difficulty
Very easy. Installation is one click from the Google Workspace Marketplace, then you accept the OAuth permissions — no server configuration, no mandatory API key. The site promises no setup to get started. Two things trip people up: the add-on only starts watching your inbox after you first open its panel in the Gmail sidebar, and after purchase you must register the licence key emailed to you. Customisation is written in plain language, so no technical skill is required; adding your own OpenAI or Anthropic API key is optional and the only advanced step.
Deployment
Integrations
Behind Ready to Send
Social
Resources
All the official URLs gathered for verification and reference.
Frequently asked questions
Which email services does Ready to Send work with?
How does it decide which emails to answer?
How long does a draft take to appear, and can I change it?
Does it work on mobile?
How many languages are supported?
Which AI models are used?
Are my emails stored?
Are the AI models trained on my emails?
Is there a free plan?
Can I buy it for a team, and how do I cancel?
Should you pick Ready to Send?
Ready to Send makes no attempt to be a general-purpose assistant. It does one thing, on one channel: writing the reply draft for a Gmail message. That narrowness is the point. Background automation and triage — the drafts are simply there when you open your inbox, and only for emails that genuinely need an answer — are what separate it from the generic AI writing assistants it competes with, none of which it names. The entry point is unusually low: 200 free emails, then USD 5.00 a month, with a 50% first-month code and two months free on annual billing. The counterpart is a hard monthly quota at every tier, from 200 to 10,000 generated emails, and pricing in US dollars only. On paper the privacy posture is solid for a product of this size. Email content is not stored, transactional logs are deleted within 30 days, the terms explicitly rule out training on Gmail content, and the publisher cites a Google security audit and CASA Tier 2 certification. Corporate transparency is the weak side: no registered legal entity, no postal address, no published data processing agreement, no EU Article 27 representative, and a privacy policy dated May 2024 that still describes Groq and GPT-3.5 Turbo while the FAQ advertises the latest OpenAI models plus Gemini and Anthropic. The terms are governed by Australian law and impose mandatory arbitration with a class-action waiver. Ready to Send is worth the detour if Gmail is genuinely where your work happens, if your inbox is repetitive enough for standing instructions and snippets to pay off, and if you accept giving a single-founder product — Brad Miller launched it in 2023, with 5K+ installs on the Marketplace — broad, standing access to a professional mailbox.
- Choosing a selection results in a full page refresh.
- Opens in a new window.