RenameClick
RenameClick is a local-first desktop app for Mac and Windows that reads images, documents and spoken audio, then suggests clearer filenames and category folders. Every suggestion stays editable until you approve it, and the built-in model runs entirely offline.
What is RenameClick?
RenameClick is a desktop application for macOS and Windows that renames and files documents by reading what is inside them rather than trusting the name they arrived with. Point it at a folder of scans, screenshots, invoices or recordings and it proposes something legible: the vendor's own example turns 8a095-4d0f6a90008b.pdf into Blood_Test_Results.pdf and files it under Medical Reports.
The defining choice is where the analysis happens. A built-in local model ships with the app, downloads once at roughly 4 GB, and then works with the network off. Nothing about your files is uploaded, and the privacy policy states that file contents, local filenames, folder names and AI-generated names are never collected. If you would rather use something larger, you can point the app at a local server through LM Studio or Ollama, or connect your own OpenAI, Google Gemini or Alibaba Cloud key, though the Mac App Store build deliberately omits cloud providers altogether.
The second defining choice is that nothing happens without your say-so. Suggestions land in a review workspace where each row can be edited, retried or deselected, and only the rows you approve are written to disk. Applied batches can be undone. You can rename without moving, move without renaming, or do both at once, with destinations drawn from AI-chosen categories, from metadata paths built out of dates and EXIF fields such as camera, lens or city, or by matching subfolders you already keep.
Coverage runs to fourteen image formats, twenty-one document and text formats, and five audio formats. Spoken recordings are handled by an optional on-device transcription component: speech becomes a transcript locally, and the transcript becomes the filename. Two further tools sit alongside the renamer, namely AI Search, which finds files by meaning and is deliberately read-only, and Auto Flow, which watches folders such as Downloads and can process new arrivals automatically.
The product was at version 2.14.10 when reviewed, is distributed directly and through both the Mac App Store and the Microsoft Store, and generates filenames in thirteen languages. Its publisher describes itself only as independent software engineers, and no company name or postal address appears anywhere on the site.
What it does
- Rename images, documents and audio from what they actually contain
- Sort approved files into AI-chosen, metadata-based or existing folders
- Transcribe spoken recordings on-device and turn them into filenames
- Search local files by meaning instead of by exact filename
- Watch folders such as Downloads and process new files automatically
- Review, edit or reject every suggestion before it touches the disk
- Undo and redo renames and moves after they have been applied
When to use RenameClick / When not to
A quick filter to help you decide if RenameClick is the right fit.
When to use RenameClick
- Freelancers and small-business owners drowning in scans, invoices, receipts and contracts
- Privacy-sensitive professionals in law, accounting or medical records who cannot upload client files to a cloud service
- Photographers and creatives sorting large batches of images, screenshots and EXIF-rich camera files
- Journalists and researchers who need spoken interview recordings named by what is actually said
- Administrative and office staff maintaining shared document folders on macOS or Windows
When not to use RenameClick
- Linux users, since the site confirms there is no Linux build
- Anyone working only from a phone or tablet, as there is no iOS or Android app
- Teams needing a public API, a web version or a centrally managed server deployment
- Organisations that require a signed DPA or formal GDPR or HIPAA documentation before adopting a tool
- Owners of low-spec machines that cannot spare roughly 4 GB of free RAM and VRAM for the local model
How to use RenameClick
A typical end-to-end flow, from setup to results.
- Install the app on macOS or Windows and let the Local provider download its one-time model of about 4 GB
- Drag files or whole folders into the Rename workspace, or right-click them in Finder or File Explorer
- Pick a provider: the built-in Local model, a local server through LM Studio or Ollama, or a cloud provider with your own API key
- Choose a mode, either rename only, categorise only, or rename and categorise together
- Optionally select a sorting preset: AI categories, metadata folders built from dates and EXIF fields, or Match folders that reuse your existing subfolders
- Optionally add a format pattern or your own Custom Instructions to control how names are built
- Let the provider analyse the batch, then review each suggested name and destination
- Edit, retry or deselect any row you disagree with, then apply only the changes you approved
- Use undo or redo if an applied batch is not what you wanted
- Set up Auto Flow watch rules for incoming files, or run AI Search to find documents by meaning without moving anything
Pros & Cons
Pros
- Processing runs on your device by default, so file contents never reach the vendor's servers
- Works fully offline once the local model has been downloaded
- Nothing is written to disk without your approval, and applied batches can be undone
- The free plan is genuinely usable, with unlimited analysis and free content search, and no payment card required
- A one-off Lifetime licence is offered alongside the monthly subscription
- Broad format coverage, including spoken audio and subtitle files
- A documented LM Studio fallback exists when the built-in model struggles on a given GPU
Cons
- A 4 GB model download and roughly 4 GB of free RAM and VRAM are needed for comfortable local processing
- The default local model is deliberately small, and the vendor warns against expecting miracles on specialised work
- The Mac App Store build ships without cloud providers, and licences do not transfer between purchase channels
- The free plan is capped at thirty applied renames or moves per month
- No Linux build, no mobile app, no web version and no public API
- No company name, postal address or beneficial owner is published anywhere on the site
- No GDPR statement, no DPA, and no indication of where account data is hosted
Pricing & Plans
A permanent free plan is available at no cost and requires no payment card: it allows unlimited AI analysis and free content search, together with thirty successfully applied renames or moves per month. The lowest paid entry point is Pro Monthly at USD 8.00 per month, excluding VAT, which removes that cap. A Pro Lifetime licence is also offered as a single payment of USD 48.00 excluding VAT, reduced to USD 36.00 with the promotional code in force at the time of review.
- USD 0
- with unlimited AI analysis
- free AI Search by content
- and thirty successfully applied renames or moves per month
- USD 8 plus VAT per month
- with unlimited files
- all AI features and cancellation at any time
- USD 48 plus VAT as a one-off payment
- reduced to USD 36 with the SUMMER25 code
- with unlimited files and lifetime updates
Data, GDPR & hosting
A consolidated view of how RenameClick handles your data.
GDPR overview
There is no mention of the GDPR anywhere on the site: the acronym appears on no page, no compliance claim is made and none is denied. No EU representative under Article 27 is named, no data protection officer is designated, and no Data Processing Agreement is published or offered. What exists is closer to privacy by design than to formal compliance. The privacy policy enumerates what is never collected, names each third-party service and its role, and routes privacy questions, account deletion and data deletion requests to the support address. Google tags run in Consent Mode with analytics and advertising storage denied until you choose, while Cloudflare and Ahrefs analytics are cookie-free. The vendor explicitly disclaims any HIPAA or regulatory guarantee. Buyers with formal obligations should read this as undocumented rather than compliant.
Who owns the data?
Your files stay yours, and they stay on your machine. RenameClick states that it does not collect, access or store file contents, photos, videos, documents, local filenames, folder names, workspace rows, search results or AI-generated names on its servers. With the built-in local model, analysis never leaves the device; if you connect a cloud provider, content travels straight from your computer to that provider, which RenameClick says it does not proxy, log or store. API keys are held in the operating system's secure storage. The software itself, its branding and its underlying technology remain the vendor's property.
Reuse rights
Nothing in the Terms restricts what you may do with the filenames, folders or transcripts the app produces: the licence covers personal or internal business use of the software, and no clause claims rights over your output. What you may not do concerns the application itself, which cannot be resold, sublicensed or reverse-engineered, and whose purchase checks cannot be bypassed. If you connect your own OpenAI, Google or Alibaba Cloud key, that provider's terms govern the processing and you carry the usage costs. The vendor also warns that AI naming is variable by nature, and places the responsibility for reviewing every suggestion before applying it squarely on the user.
Data retention & training
Hosting summary
Hosting is barely documented, largely because the core workflow gives the vendor almost nothing to host. File contents, filenames and AI results are never uploaded: with the built-in model, analysis happens entirely on your computer, and local preferences, API keys, model files, preview caches and workspace data all stay on the device. API keys are held in the operating system's secure storage, meaning Keychain on macOS and the Windows credential store where available. What the vendor does keep is account, licence, purchase-entitlement and support metadata, described only as being held in systems whose access is limited to the people and services needed to operate the product. No country and no region is named for that data. The website itself is delivered through Cloudflare, and the domain resolves to a Cloudflare anycast address geolocated in the United States, which says nothing about where account records actually sit. The local model is distributed through Hugging Face.
Things to keep in mind
Risks and trade-offs to weigh before adopting RenameClick.
- Renaming and moving rewrite real files on disk, and the Terms explicitly tell you to keep backups: an approved batch pointed at the wrong folder is a genuine data-loss risk
- Trusting suggestions blindly defeats the design, because AI output is variable by nature and the vendor places the burden of review squarely on the user
- Letting an AI decide your filing scheme can erode your own mental map of where things live, leaving you dependent on semantic search to find your own documents
- Auto Flow with automatic apply removes the review step entirely, which is convenient until it silently misfiles a batch nobody ever looked at
- Choosing a cloud provider sends document contents to a third party under that provider's terms, quietly undoing the local-first guarantee that motivated the purchase
- The only published contact is an email address on a different domain, with no company name, address or legal entity behind it, so practical recourse is limited
- A Lifetime licence covers the lifetime of the product rather than of the buyer, and no automatic refund is owed if the product is discontinued
Setup & Integrations
Technical difficulty
Straightforward for a desktop app, with one heavy step. Install from the website, the Mac App Store or the Microsoft Store, then let the Local provider pull a one-time model of roughly 4 GB; after that it runs offline. Plan for about 4 GB of disk, 4 GB of model RAM and ideally 4 GB of VRAM, with 16 GB of system memory recommended. GPU acceleration configures itself on both platforms. Audio transcription and cloud provider keys are optional extras. If the built-in model struggles on your hardware, the documentation walks through using LM Studio instead.
Deployment
Apps stores
Integrations
Supported languages
Behind RenameClick
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement RenameClick.
Frequently asked questions
Does RenameClick upload my files to the cloud?
Does it work offline?
Which platforms and file types are supported?
What does RenameClick cost?
Do I need a powerful graphics card?
Can it rename audio files by what is said in them?
Can I undo a rename or a move?
Is RenameClick GDPR compliant, and is a DPA available?
Should you pick RenameClick?
RenameClick does one unglamorous job and does it with unusual discipline. The local-first design is not marketing varnish: the built-in model runs on your machine, the privacy policy enumerates what is never collected, and the Mac App Store build goes as far as shipping with no account and no cloud providers at all. Paired with a review step that refuses to touch the disk until you approve each row, and with undo afterwards, it is a sane answer to a problem that usually gets solved by uploading everything to somebody else's server.
The costs are honest and mostly material. You will download about 4 GB of model and want roughly the same again in free RAM and VRAM. The bundled model is small, and the vendor says plainly that specialised work will need a bigger one through LM Studio or Ollama. The free plan is generous on analysis but stops at thirty applied changes a month. There is no Linux build, no mobile app and no API.
The real reservation is documentary rather than technical. No legal entity, no postal address and no named owner appear anywhere on the site; the single published contact is an email address on an unrelated domain, obfuscated on the page; and the GDPR is never mentioned, with no DPA offered and no hosting jurisdiction disclosed. For an individual renaming their own scans that matters little. For a firm handling client or patient files, precisely the audience the privacy pitch courts, it matters a great deal, and an absence of paperwork is not the same thing as compliance.
Worth installing on the free plan, where the evaluation costs nothing but disk space. Worth closer scrutiny before it becomes part of a regulated workflow.
- Choosing a selection results in a full page refresh.
- Opens in a new window.