SheetAI
A Google Sheets add-on that turns AI into a spreadsheet formula: write one prompt, fill the column, and generate text, images, video or music in bulk. Free with your own API key, or hosted plans with no key to manage.
What is SheetAI?
SheetAI is a Google Sheets add-on that brings AI into the spreadsheet as a formula rather than as yet another tab to switch to. The pitch is blunt: stop copy-pasting between a chatbot and your sheet, and run the work where the data already lives. You write =SHEETAI("your prompt") in a cell, drag it down, and every row returns an answer, a label, a description or a generated asset.
The add-on installs in one click from the Google Workspace Marketplace, where the publisher claims more than 198,000 installs and a 4.5/5 rating across 45 reviews. Twelve functions are documented: SHEETAI for open prompting, plus SHEETAI_BRAIN, SHEETAI_TAG, SHEETAI_LIST, SHEETAI_TABLE, SHEETAI_IMAGE, SHEETAI_FILL, SHEETAI_EXTRACT, SHEETAI_CLASSIFY, SHEETAI_SUMMARIZE, SHEETAI_API and SHEETAI_PJSON. Between them they cover the bulk jobs that punish teams when done one cell at a time: rewriting product descriptions, tagging feedback, cleaning columns, summarising research, drafting outreach.
What separates SheetAI from a plain text add-on is the media side. Replicate is wired into the sheet, so a column of prompts becomes a column of images, short video clips or music tracks. Two hundred rows produce two hundred assets, which is how campaign packs and SKU-level creative actually get built.
Pricing follows two routes. Bring your own key is free and unlimited on SheetAI's side: you paste an OpenAI, Claude, Gemini, Grok or Replicate key and pay only your provider's bill. Alternatively, hosted plans remove key management entirely, starting at $12 per month. One-off credit packs cover bulk jobs without a subscription.
The publisher is IndianAppGuy Tech Pvt Ltd, an Indian company incorporated in March 2022 and founded by Sanskar Tiwari, who also ships MagicSlides, MagicForm, Chat with PDF and several other AI products. That small-studio origin shows in the legal documentation, which is thin, but not in the product itself, which is unusually well suited to the people who genuinely live in spreadsheets.
What it does
- Generate text across an entire column from a single formula, then fill down
- Classify, tag and clean messy datasets without writing any code
- Summarise long text and extract specific values into structured columns
- Generate images in bulk from prompts held in a spreadsheet column
- Produce short video clips and music tracks through Replicate models
- Call any external REST API from a cell and parse the JSON response
- Build lists and tables from a plain-English brief
When to use SheetAI / When not to
A quick filter to help you decide if SheetAI is the right fit.
When to use SheetAI
- Marketing and growth teams producing ad copy, taglines and social posts in bulk from a campaign sheet
- Data analysts who need to classify, tag, extract and clean thousands of rows without writing code
- E-commerce and catalogue owners generating product descriptions and matching visual assets to SKUs
- Sales and recruiting teams drafting personalised outreach, follow-ups, job descriptions and CV screens
- Researchers and students summarising papers, extracting findings and organising sources in a table
When not to use SheetAI
- Anyone working outside Google Sheets: the tool exists only as a Sheets add-on, with no Excel or standalone version
- Developers looking to call SheetAI from their own code, since the vendor publishes no public API
- Organisations with strict procurement rules, as no DPA, named subprocessor list or hosting location is published
- EU-based buyers needing a designated Article 27 representative, which this Indian publisher does not name
- Mobile-first users, as there is no iOS or Android application and no desktop client
How to use SheetAI
A typical end-to-end flow, from setup to results.
- Install the SheetAI add-on in one click from the Google Workspace Marketplace
- Open any existing Google Sheet: the add-on loads directly inside it
- Choose your route: paste an OpenAI, Claude, Gemini, Grok or Replicate key for free BYOK use, or subscribe to a hosted plan and skip keys entirely
- Follow the dedicated setup guide if you are adding your own API key for the first time
- Write your instruction in plain English in a cell
- Call the formula on that cell, for example =SHEETAI(A2)
- Drag the formula down the column so every row is processed
- Swap in a specialised function when the job is narrower: SHEETAI_CLASSIFY, SHEETAI_SUMMARIZE or SHEETAI_EXTRACT
- Use =SHEETAI_IMAGE(A2) and the Replicate models to generate images, video or audio the same way
- Open the sidebar formula generator if you would rather have the formula written for you
Pros & Cons
Pros
- No tool switching: the work stays inside the Google Sheet the team already uses
- The bring-your-own-key plan is genuinely free and unlimited on SheetAI's side, so you pay only the model provider
- Text and media live together, which no spreadsheet AI competitor on the compare page offers as broadly
- Fill-down turns a single prompt into mass processing, something a chat interface cannot do
- Setup is claimed at two minutes and requires no code and no migration
- Multimodel support avoids lock-in to a single AI vendor
- A 30-day money-back guarantee and one-off credit packs lower the commitment for occasional users
Cons
- Entirely dependent on Google Sheets, with no Excel, desktop or mobile version
- No public API, so SheetAI cannot be driven from your own systems
- Legal documentation is thin: privacy policy and terms each fit on a single page and never address model training
- No DPA, no named subprocessor list and no disclosed hosting country or region
- No EU Article 27 representative despite an Indian publisher claiming GDPR compliance
- The features page still contains unfinished placeholder text, and no postal address appears anywhere on the site
- Starter caps usage at roughly 500 AI runs per month, and the Pro tier's soft unlimited is never quantified
Pricing & Plans
SheetAI offers a permanent free plan. Under the bring-your-own-key option, the add-on itself costs $0 forever and usage is unlimited on SheetAI's side, the user paying only their own OpenAI, Claude, Gemini, Grok or Replicate bill. The lowest paid entry point is the hosted Starter plan at USD 12.00 per month, which removes key management and allows approximately 500 AI runs per month. Pro is priced at USD 29.00 per month, or USD 290.00 per year. One-off credit packs are also sold at USD 29.00, 79.00, 139.00 and 299.00 without any subscription. Prices are displayed in US dollars or Indian rupees, with UPI accepted.
- Free (BYOK) — $0 forever
- unlimited on your own API key
- Starter — $12/month
- hosted
- up to ~500 AI runs per month
- Pro — $29/month
- hosted
- soft unlimited usage and bulk media
- Pro Yearly — $290/year
- the Pro plan billed once a year
- Credit packs — one-off purchases at $29
- $79
- $139 or $299
Data, GDPR & hosting
A consolidated view of how SheetAI handles your data.
GDPR overview
SheetAI publishes a dedicated GDPR page, last updated 30 July 2026, alongside a separate privacy policy dated 1 January 2025. The page lists the seven processing principles, the full set of data subject rights, and four legal bases: contract, legal obligation, legitimate interest and consent. Transfers outside the EEA are said to rely on standard contractual clauses or other approved mechanisms, though no destination is named. A Data Protection Officer is announced at support@sheetai.app, with a 30-day response commitment, and privacy@sheetai.app is published for privacy questions. Two concrete gaps remain: the publisher is established in India and designates no EU representative under Article 27, and it offers no Data Processing Agreement. Compliance is therefore claimed in detail but not fully evidenced.
Who owns the data?
The terms assign ownership of the service itself, its content and its functionality to SheetAI, and grant the user a limited, non-exclusive, non-transferable licence to use it. They make no competing claim over the spreadsheet content a user processes. The privacy policy states that only the email address, the Sheets data the user explicitly chooses to process, and usage data are collected, and that there is no permanent storage of processed spreadsheet data. The pricing FAQ adds that the vendor does not look at or share customer data and saves only what the extension needs to work. Users may access, export or request deletion of their personal data.
Reuse rights
Nothing in the terms restricts what a user may do with the output generated in their own spreadsheet, and no permission step is described before reusing it commercially. The publisher states its own uses narrowly: running the service, processing spreadsheet data through AI models, sending service updates and answering support requests. Third parties are disclosed only by category, never by name: Google Workspace APIs for spreadsheet integration, AI model providers for processing, and analytics tools. Two limits deserve attention. The documents never say whether SheetAI trains models on customer data, and the pricing FAQ pushes that question to the model vendor, telling users to email OpenAI with their organisation ID to opt out. Identical queries are also cached and served from a database rather than resent to the provider. In bring-your-own-key mode, calls run on the customer's own key and fall under that provider's terms.
Data retention & training
Hosting summary
SheetAI does not disclose where user data is hosted. No hosting country, region, data centre or cloud provider is named on any page of the site, and no trust or security page exists. The GDPR page states only that transfers outside the EEA are covered by standard contractual clauses or other approved mechanisms, without naming a destination. The privacy policy describes safeguards rather than locations: encryption in transit and at rest, regular security audits, limited employee access, and no permanent storage of processed spreadsheet data. Jurisdiction can be inferred only from the publisher, IndianAppGuy Tech Pvt Ltd, an Indian company. As a separate technical note, the public website resolves to a US-hosted edge address, but that describes the marketing site's infrastructure and is not a statement about where customer data is processed or stored. Buyers with residency requirements should treat hosting location as an open question and raise it directly.
Things to keep in mind
Risks and trade-offs to weigh before adopting SheetAI.
- No DPA, no named subprocessors and no disclosed hosting country make this hard to clear for regulated or enterprise use
- GDPR compliance is claimed in detail, yet no EU Article 27 representative is designated for an India-based publisher
- The privacy policy is silent on model training and pushes the opt-out to OpenAI, so the vendor's own stance is genuinely unclear
- Bulk generation makes it easy to publish hundreds of unreviewed outputs, and a single flawed prompt propagates down the whole column
- Sending spreadsheet contents to third-party models can expose customer or employee data that was never meant to leave the sheet
- In bring-your-own-key mode the real bill sits with the model provider and can escalate quietly during large fill-downs
- Legal documents are unsynchronised, with the privacy policy and terms dated January 2025 and the GDPR page July 2026
Setup & Integrations
Technical difficulty
Very low. Installation is a single click from the Google Workspace Marketplace, and the add-on opens inside any existing sheet, with the publisher advertising a two-minute setup and no migration. On a hosted plan there is nothing else to configure. The only technical step is pasting an API key in bring-your-own-key mode, and a dedicated guide covers that. Day-to-day use means writing a spreadsheet formula in plain English, a skill the target audience already has, and a sidebar generator will write the formula for anyone who prefers not to.
Deployment
Integrations
Behind SheetAI
Social
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement SheetAI.
Frequently asked questions
Do I need an API key to use SheetAI?
Which AI models can I connect?
How does it actually work inside a spreadsheet?
Can SheetAI generate more than text?
Is there a free plan, and what does the cheapest paid tier cost?
Can I pay without subscribing?
What counts as a user for licensing?
Is my spreadsheet data looked at, stored or used for training?
Can I get a refund?
Is there a mobile app?
Should you pick SheetAI?
SheetAI answers a narrow question well: how do you run AI at volume without leaving the spreadsheet where the work already sits? Its answer, a formula you drag down a column, is more useful in practice than it sounds, because it converts a one-off prompt into a repeatable process across hundreds of rows. Adding Replicate for images, video and music on the same surface is a genuine differentiator, and the free bring-your-own-key plan is unusually honest: unlimited on SheetAI's side, with the user paying only the model provider.
The weaknesses are not in the product but around it. The legal documentation is thin for a tool that processes business spreadsheets: a one-page privacy policy and one-page terms, no Data Processing Agreement, no named subprocessors, no disclosed hosting location, and no EU Article 27 representative despite an Indian publisher claiming GDPR compliance in detail. The documents never state whether models are trained on customer data, and the site redirects that question to OpenAI. A features page still carrying placeholder text and the absence of any postal address reinforce the impression of a small studio moving fast.
That balance sets the audience clearly. For marketers, analysts, recruiters and researchers who live in Google Sheets and want bulk generation without code, SheetAI is a strong, inexpensive fit, and the free tier makes trying it nearly costless. For regulated buyers, procurement teams or anyone needing contractual data guarantees, the documentation gaps are likely to be disqualifying until the publisher closes them.
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