VetScribe
Dutch-language AI scribe for veterinarians: dictate a 30-second memo after a consultation and receive a structured clinical note. Twenty-two document templates, built-in Dutch regulatory compliance, and one-click copying into common veterinary practice systems.
What is VetScribe?
VetScribe is an AI scribe that converts a veterinarian's spoken memo into a finished clinical document. The workflow is deliberately short: after a consultation the clinician dictates for thirty to sixty seconds, and the tool returns a structured note within seconds. It runs entirely in the browser, with no installation, no mobile app and no IT involvement.
Its defining claim is that it is not a translated American product. The interface, the clinical vocabulary and the regulatory logic are Dutch. Brand names are preserved as practitioners actually say them, so a dictated Metacam stays Metacam rather than being normalised to meloxicam. Three Dutch regulatory obligations are handled automatically when the dictation triggers them: SDa registration for antibiotics, cascade justification for off-label use, and Opium Act documentation for controlled substances. Guidance from the Dutch veterinary association is used as reference material, alongside a knowledge base of more than 360 items.
The template library covers twenty-two document types across seven families: consultations (SOAP, referral letter, intake, euthanasia, follow-up, telephone consultation), surgery (operative report, anaesthesia record, dental report), emergency, preventive care (vaccination, microchipping), specialist disciplines (dermatology, orthopaedics, cardiology, neurology, ophthalmology, oncology), owner communication and handover, prescriptions, and a batch mode. Twelve species are supported, spanning companion animals, horses, farm animals, rodents, birds, reptiles and exotics. Finished notes are copied in one click into the format expected by Animana, Provet Cloud, VetEnvision or EasyVets.
The vendor draws a firm line around what the tool will not do. It states plainly that it is a scribe, not a clinical decision-maker: no diagnoses, no treatment advice, no invented medication or dosages. Where the dictation is silent, the note carries a clickable field to complete rather than a plausible guess, and the clinician remains accountable for reviewing every document.
Technically, transcription runs on OpenAI's Whisper and note generation on Anthropic's Claude. The account database sits in Frankfurt. Audio is deleted after transcription and neither transcripts nor generated notes are stored by the vendor. The publisher is a Dutch sole proprietorship; the product itself launched in 2026.
What it does
- Turn a 30 to 60 second spoken memo into a complete, structured veterinary note
- Produce twenty-two document types, from SOAP consultations to referral letters and surgical reports
- Add SDa registration, cascade justification and controlled-substance documentation automatically when relevant
- Copy the finished note into Animana, Provet Cloud, VetEnvision or EasyVets in the expected format
- Detect the document type on its own from the content of the dictation
- Flag missing information as a clickable field to complete instead of inventing a value
- Cover twelve species, from companion animals to cattle, pigs, sheep and exotics
When to use VetScribe / When not to
A quick filter to help you decide if VetScribe is the right fit.
When to use VetScribe
- Dutch companion-animal veterinarians who lose 1.5 to 2 hours a day to record-keeping
- Mixed and farm-animal practices that must document SDa antibiotic registration and cascade justification
- Practice owners equipping a whole team, since the licence is priced per veterinarian
- Emergency clinicians who need a complete note in seconds between cases
- Vets who currently finish their records at home in the evening
When not to use VetScribe
- Anyone expecting clinical decision support: the tool explicitly refuses to suggest diagnoses, treatments or dosages
- Practices outside the Netherlands, since the interface, terminology and compliance rules are Dutch-only
- Teams that need programmatic access, as the product publishes no API
- Clinicians who want a phone or tablet app rather than a browser
- Human-medicine practitioners, for whom the templates and drug vocabulary are irrelevant
How to use VetScribe
A typical end-to-end flow, from setup to results.
- Open the public demo and click a sample case to see a generated SOAP note without creating an account
- Create an account with your email address and confirm it with the one-time code you receive
- Optionally record your practice type, specialisation and preferred practice management system
- Finish your consultation as usual, then start a recording
- Dictate for thirty to sixty seconds, describing what you observed and did, as you would to a colleague
- Let the tool detect the document type, or pick one of the twenty-two templates yourself
- Select the species if it is not inferred from the dictation
- Read the generated note and click any highlighted field where information was missing
- Review the note in full, since you remain responsible for its content
- Copy it in one click into Animana, Provet Cloud, VetEnvision or EasyVets
Pros & Cons
Pros
- Genuine Dutch specialisation: terminology, brand names and regulatory rules are native, not translated
- Regulatory paperwork that generalist tools ignore is produced automatically
- Unusually restrained privacy posture: no audio storage, no note storage, no model training by the vendor or its AI partners
- All six subprocessors published by name with purpose, location and data received, and a DPA offered under Article 28
- Thirty-day trial with full access, no card required and cancellation at any time
- Explicit guardrails against inventing clinical content, with gaps flagged rather than filled
- Nothing to install and no configuration: a browser and a microphone are enough
Cons
- No API at all, so the tool cannot be integrated programmatically
- No mobile app on either store; the browser is the only way in
- Dutch only, with no other interface language served
- Practice system integration is a formatted copy-paste, not a direct write into the patient record
- No certification of the vendor's own: the ISO 27001 and PCI-DSS mentions belong to its hosting and payment providers
- The site contradicts itself on data location, advertising data in the Netherlands and no transfers to the United States while its own subprocessor table says Frankfurt and names four American processors
- A very young product with no published postal address and a one-person business behind it
Pricing & Plans
There is no permanent free plan. Access begins with a thirty-day trial that carries full functionality, requires no payment card and can be cancelled at any time. After the trial, the entry point is EUR 49 per veterinarian per month for the Essentials tier, which includes 300 generations a month. The Pro tier is EUR 89 per veterinarian per month for unlimited generations. Billing is monthly with no contract and no cancellation fee, and payment is taken by iDEAL or card through Stripe. No refund is issued for the remainder of a period already started. The published amounts carry no indication of whether VAT is included.
- EUR 0
- 30 days
- full access
- no payment card required
- 300 generations a month
- all 22 templates
- practice-system copy optimisation
- email support
- unlimited generations
- all 22 templates
- practice-system copy optimisation
- priority support
Data, GDPR & hosting
A consolidated view of how VetScribe handles your data.
GDPR overview
Implementation is concrete rather than declarative. The vendor claims to be GDPR-compliant by design and backs this with specifics: six data subject rights are listed with their article numbers (15, 16, 17, 18, 20 and 21), with a 30-day response commitment and the Dutch Data Protection Authority named as the supervisory body. A processing agreement under Article 28 is offered to any practice that asks. Six subprocessors are published by name, with purpose, location and the data each receives. Transfers outside the EEA rely on Standard Contractual Clauses under Article 46(2)(c). Two strictly necessary cookies are used, with no tracking and no third-party analytics. The privacy policy carries an effective date of 6 April 2026. No EU representative is designated, and none is required: the vendor is established in the Netherlands.
Who owns the data?
The terms are explicit on ownership. Documents generated by the tool belong to the user; the software, the brand and the website remain the vendor's property. The privacy policy reinforces this on the input side, stating that what you dictate stays yours and is not used to train the vendor's models. In practice the vendor stores very little: audio is discarded once transcribed, and neither transcripts nor generated notes are kept in its database. Only account data and usage counters persist. Users can delete their account and all associated data themselves from the dashboard, without contacting support.
Reuse rights
Users may reuse the generated documents freely and without asking permission: the terms assign ownership of the output to the user, and the entire product is designed around pasting that output into a separate practice management record. No clause restricts commercial use, redistribution or storage of the generated text. The vendor's own reuse is narrow. Account details, practice type and template preferences serve to deliver and tailor the service; document counts and last-use timestamps serve billing and quota enforcement; functional analytics on template and copy actions are kept without personal data. The legal bases cited are performance of the contract and legitimate interest. Neither the vendor nor its two AI subprocessors use the content for model training. Responsibility for the substance stays with the clinician, who must review every note.
Data retention & training
Hosting summary
The account database, holding email addresses, settings and usage counters, runs on Supabase in Frankfurt, Germany. Hosting and serverless functions run on Vercel across the EU and the United States. Three functions are American: OpenAI transcribes the audio, Anthropic generates the note, and Resend sends transactional email. Stripe processes payments across the United States and the EU. The vendor stores no audio, no transcripts and no generated notes itself, but the two AI providers may retain API traffic for up to thirty days for abuse detection. Transfers outside the EEA rely on Standard Contractual Clauses under Article 46(2)(c), and the vendor says it aims to keep as much processing as possible inside the EU. One caveat matters. A marketing page claims no data goes to the United States and a social preview claims storage in the Netherlands. Both are contradicted by the vendor's own subprocessor table, which is the more detailed and more recent source.
Things to keep in mind
Risks and trade-offs to weigh before adopting VetScribe.
- Automation complacency is the central risk: the vendor puts responsibility for every note on the clinician, and a note that reads well can still be wrong
- Routine dictation may erode the habit of structured clinical reasoning that writing a record enforces
- The publisher is not named anywhere on the site; the registration number it publishes belongs to a sole proprietorship registered under different trade names, and no postal address is given
- The site contradicts itself on data location, so verify where patient-linked information actually goes before relying on either claim
- Dictated content passes through American processors that may retain it for up to thirty days, even though the vendor itself stores nothing
- The security marks displayed belong to the hosting and payment providers, not to the vendor, and no certificate of its own exists
- Testimonials give only a first name and a city, and the associated image files carry unrelated names, so treat them as illustrative
Setup & Integrations
Technical difficulty
Minimal. There is nothing to install, nothing to deploy and no IT involvement: the tool runs in a browser and needs only a microphone. You register with an email address and confirm it with a one-time code, and the vendor says the first note is ready within thirty seconds. No training is claimed to be necessary, since you simply speak as you would to a colleague. There is no integration to configure either, because connecting to a practice system means copying a correctly formatted note rather than establishing a technical link.
Deployment
Integrations
Supported languages
Behind VetScribe
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement VetScribe.
Frequently asked questions
Does VetScribe make things up?
Which documents can it produce?
Does it handle Dutch regulatory requirements?
Does it work with my practice management system?
Where is my data stored, and is it used for training?
What does it cost and am I tied in?
Which species are covered?
Is there an API or a mobile app?
Do I need to install or configure anything?
Who is behind VetScribe?
Should you pick VetScribe?
VetScribe is a narrow tool, and that is the point. It serves one profession, in one country, in one language, and everything about it follows from that choice. The Dutch specialisation is real rather than cosmetic: preserved brand names, native clinical vocabulary, and three regulatory obligations handled automatically that generalist assistants simply do not know exist. For a Dutch practice losing a quarter of its day to paperwork, that is a concrete advantage no international competitor currently matches.
The privacy posture is also stronger than the category norm. Audio is discarded after transcription, transcripts and notes are never stored, all six subprocessors are named with their location and purpose, a processing agreement is offered, and neither the vendor nor its AI partners train on customer content. The guardrails against inventing clinical detail are stated plainly and reflected in the product's behaviour.
The reservations are about maturity and consistency rather than capability. The publisher is a one-person business that names no legal entity and publishes no postal address; the product launched in 2026 and holds no certification of its own, the security marks it displays belonging to its hosting and payment providers. More awkwardly, the site contradicts itself twice on where data lives, advertising storage in the Netherlands and no American transfers while its own compliance pages say Frankfurt and name four United States processors. Anyone with a serious data protection obligation should resolve that before signing.
There is also no API and no mobile app, and the practice-system integration is a formatted copy rather than a true connection. None of this is hidden, and the thirty-day trial requires no payment card, so the cost of forming your own judgement is nothing but your time.
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