Voylix
AI back-office platform for travel agencies. It reads airline tickets and hotel confirmations, turns them into German-standard invoices, computes VAT including the §25 UStG margin scheme, tracks payments and sends invoices by email or WhatsApp.
What is Voylix?
Voylix is an AI back-office and invoicing platform built for travel agencies — Reisebüros — rather than a general accounting package adapted to them. The premise stated on the site is that a small agency processes twenty to sixty bookings a day, each arriving as a differently formatted PDF, and that retyping them into invoices costs five to fifteen minutes per booking. Voylix collapses that into a single flow.
An employee drops a ticket PDF into the portal. A GPT-4-class model constrained by a strict JSON schema extracts the airline, flight number, IATA codes, travel dates, passengers with their type, taxes, fare, service fees, total and currency; for hotels it reads check-in, check-out, room type and board. The publisher states the model is forbidden from inventing a field and that every value must be traceable to the source document. Roughly fifty ticket and booking layouts are covered — Amadeus, Sabre, Travelport/Galileo, direct airline confirmations, hotel bookings and package-tour confirmations. The result appears on a review screen before anything is saved, and corrections are made inline; on an unrecognised layout, the system is said to learn from the correction.
What makes the tool specific is the tax layer. It handles standard 19% VAT, the §19 small-business exemption and, above all, §25 UStG margin taxation, computing VAT on the margin and reporting it separately in the monthly UStVA. Package invoices combine flight, hotel and transfer with the individual services kept distinct.
Around that core sits a full back office: customer records with trip history, payment capture by transfer, cash, card or PayPal with automatic invoice status, an ageing report in four buckets, multiple bank accounts and a cash book with end-of-day close, expense capture with a photographed receipt, and a KPI dashboard. Reports export to PDF and to DATEV-compatible Excel so the agency's tax adviser can work from them directly. Finished invoices go out by email with a read receipt, or by WhatsApp Business against recorded consent — a delivery channel the publisher presents as decisive for Turkish-speaking clients. Interface and invoice PDFs exist in German, English and Turkish, while the legal invoice structure always stays German. Voylix is in early access and is run from Hamburg.
What it does
- Turn any travel ticket or hotel confirmation PDF into a compliant German invoice
- Compute VAT, including §25 UStG margin taxation and the §19 small-business scheme
- Send the finished invoice by email or WhatsApp Business, with a delivery log
- Split a single invoice across several travellers, line by line
- Track incoming payments and ageing receivables from 0-30 to 90+ days
- Produce UStVA-ready monthly reports and export them to PDF or Excel
- Run bank accounts, a cash book and an end-of-day close for walk-in customers
When to use Voylix / When not to
A quick filter to help you decide if Voylix is the right fit.
When to use Voylix
- Small and mid-sized travel agencies of one to twenty staff in Germany, Austria and Switzerland that issue German invoices every day
- Turkish-speaking agencies serving the DACH diaspora, who need a Turkish interface and invoices delivered over WhatsApp
- Agency owners who would rather not hire a full-time bookkeeper and want month-end figures their tax adviser can use as they are
- Agencies handling corporate and group travel that must split one invoice across several travellers with a per-person statement
- Walk-in agencies taking cash, which need a cash book, several bank accounts and an end-of-day close in the same portal
When not to use Voylix
- Agencies outside German VAT law: every invoice keeps the German legal layout, so the §25 and §19 logic is the whole point of the tool
- Large travel groups and corporations, which the publisher explicitly excludes from its target
- Teams looking for a booking engine or a GDS front end: Voylix processes tickets after the sale, it never sells them
- Anyone who needs an API or a live connection into DATEV, Lexware or sevDesk, since only CSV and Excel exports exist today
- Buyers who need a published price, signed terms and a data processing agreement before a first meeting
How to use Voylix
A typical end-to-end flow, from setup to results.
- Request a demo through the contact form on the site, or write directly to the published address; the publisher answers within 24 hours with a slot
- Have your existing customer database migrated by the publisher, which is done free of charge during setup
- Configure the agency: logo, letterhead, IBAN, VAT number, small-business mode if applicable, bank accounts, cash registers and expense categories
- Assign roles, keeping in mind that the accounting module is restricted to administrators
- Log in to the web portal and drop a ticket PDF in, by drag and drop or by forwarding it over email
- Wait five to ten seconds while the AI extracts the fields into its schema
- Check the result on the review screen and correct any line inline before saving
- Optionally open the Zuweisen dialog to allocate individual line items to specific travellers
- Save, which updates the invoice, the customer record, the accounts and payment tracking together
- Send by email with the PDF attached, or by WhatsApp once the customer's consent has been recorded
Pros & Cons
Pros
- Genuinely specialised: §25 margin taxation, §19 small-business mode, package invoices and per-traveller allocation are handled natively, not bolted on
- The extraction is reviewed by a human before anything is saved, and the publisher states the model is schema-constrained and forbidden from inventing values
- GDS-agnostic by design — any ticket PDF is accepted, with no connector to install or maintain
- WhatsApp Business delivery with recorded consent, a channel almost no competing platform offers in this sector
- Data hosted exclusively in Germany, encrypted in transit and at rest, with per-invoice audit logging and role-based access
- Reports export to DATEV-compatible Excel, so the existing tax adviser relationship does not have to change
- Monthly cancellation with no long commitment, and free migration of the existing customer database at setup
Cons
- No published price at all: the model is a monthly subscription tiered by invoice volume, but every figure is quote-only
- No legal pages whatsoever — Imprint, Privacy and Terms are inert placeholder links and the corresponding paths return 404, which for a German publisher leaves a statutory obligation unmet
- No legal entity is named anywhere: no company form, no commercial register number, no VAT number, no managing director
- No data processing agreement is published or mentioned, and no subprocessor is listed, on a product handling financial and passenger data
- No security certification is claimed, and the accuracy and time-saving figures are stated as internally measured, with no third-party audit
- No public API; direct DATEV, Lexware and sevDesk integrations are announced only on a 2026 roadmap, leaving CSV and Excel exports in the meantime
- Early access, web portal only, no mobile app, and an English site that is only half translated — the documentation and the AI-facing page are served in German
Pricing & Plans
No price is published. Voylix states that it is in early access and that pricing is a monthly subscription per agency, tiered by monthly invoice volume, with the amount given on request by email. No figure appears anywhere on the site, in its machine-readable files, in its structured data or in the application bundle, and the navigation link labelled Pricing points at a block of headline statistics rather than a rate card. There is no free plan and no free trial. The only free elements are a thirty-minute demo arranged by email and the migration of the existing customer database at setup. The publisher states that the contract can be cancelled monthly, with no long commitment.
Data, GDPR & hosting
A consolidated view of how Voylix handles your data.
GDPR overview
GDPR compliance is claimed explicitly and repeatedly. The site states that data is hosted exclusively on servers in Germany, encrypted in transit and at rest, with per-invoice audit logging, role-based access control restricting the accounting module to administrators, and a full data export available for thirty days after cancellation. WhatsApp delivery is conditional on the customer's documented consent, with a visible consent history that can be deleted on request. The gap is documentary rather than declarative. No privacy policy, no terms and no legal notice are published at all — the footer links are placeholders and the paths return 404. No data processing agreement is offered or mentioned, no subprocessor is named, no data protection officer or privacy contact is given, and no security certification is claimed. The claim is strong; nothing contractual backs it yet.
Who owns the data?
Nothing can be reported here, and the reason matters. Voylix publishes no terms and conditions, no privacy policy and no legal notice: the Imprint, Privacy and Terms links in the footer are inert placeholders pointing at the current page, and every corresponding path returns a genuine 404. There is therefore no contractual clause stating who owns the invoices, the customer records or the ticket PDFs uploaded to the platform. The only related commitment appears in marketing material rather than a contract: on cancellation the agency keeps access to a full data export for thirty days, presented as a GDPR right to erasure. Ownership itself is never addressed.
Reuse rights
No contract governs this, because none is published. What the site does describe is operational: the AI reads the PDFs an agency uploads in order to extract invoice fields, constrained by a strict JSON schema which, the publisher states, forbids the model from inventing a value — every field must be traceable back to the source document. The site also states that when an unknown ticket layout appears, the system learns from the user's correction and recognises that layout automatically next time. The scope of that learning is never specified, and the vendor never says whether customer data feeds model training. There is no opt-out mentioned anywhere on the site. Per-invoice audit logging and role-based access control are documented, and WhatsApp delivery requires consent recorded in the customer record, which can be deleted on request.
Data retention & training
Hosting summary
Voylix states that customer data is hosted exclusively on servers in Germany, and repeats it across its homepage, its documentation, its AI-facing page and its machine-readable files. Data is described as encrypted in transit over TLS and at rest, with per-invoice audit logging and role-based access control. The publisher's own knowledge base mentions German data centres, naming Hetzner and IONOS or comparable EU providers — an open formulation, so no hosting provider is contractually committed. An independent check on the public website is consistent with the claim: the domain resolves to an IONOS address in Frankfurt, Germany, with no CDN in front of it. That measurement covers the marketing site, however, not the application platform itself. The limit is documentary. There is no privacy policy, no processing agreement and no subprocessor list, so the jurisdiction claim, while plausible and consistently stated, is nowhere contractually guaranteed.
Things to keep in mind
Risks and trade-offs to weigh before adopting Voylix.
- The AI produces legally binding tax documents. The publisher builds in a review screen for good reason: an unchecked wrong tax figure becomes a filing error, and the responsibility stays with the agency, not the vendor
- Speed invites complacency. An invoice generated in under a minute is an invoice nobody reads twice, and the §25 margin logic is exactly where a silent error would be most expensive to unwind
- No terms, no privacy policy and no processing agreement are published, so an agency uploading passenger names, travel dates and payment data has no contractual protection and no documented recourse
- No legal entity is named, so there is no identified counterparty to hold to any of the commitments made on the site
- Claims about hosting, encryption and retention are marketing statements, not contractual ones, and could change without notice or trace
- Delegating the whole back office to one early-access platform concentrates the risk: with no public API and no published exit path beyond a thirty-day export, leaving would be costly
- Sending invoices by WhatsApp routes customer data through a third-party messaging service; the consent mechanism is described but its documentation is not published
Setup & Integrations
Technical difficulty
Very low, and deliberately so. Voylix is a web portal with nothing to install and no GDS connector to configure: the system takes ticket PDFs as they are, by drag and drop or email forwarding. The publisher migrates the existing customer database free of charge at setup. What remains is agency configuration — logo, letterhead, IBAN, VAT number, small-business mode, bank accounts, cash registers, expense categories and user roles — plus collecting each customer's WhatsApp consent before using that channel. No technical skills are needed and no API has to be implemented.
Deployment
Integrations
Supported languages
Behind Voylix
Resources
All the official URLs gathered for verification and reference.
Alternatives
Tools that compete with or complement Voylix.
Frequently asked questions
How does Voylix replace a full-time bookkeeper?
Does it work with my GDS?
Does it handle §25 UStG margin taxation?
How long does it take to turn a PDF into an invoice?
Can I send an invoice by WhatsApp?
How do I split one invoice across several travellers?
Where is my data stored?
How much does it cost?
Is there an API, or an integration with DATEV?
Can my accountant work in it too?
Should you pick Voylix?
Voylix is one of the more coherent vertical AI products of its kind: the scope genuinely matches the job it claims, from the ticket PDF through to the monthly UStVA. Its differentiator is not the extraction itself, which many tools now do, but the German tax layer around it — §25 margin taxation, the §19 small-business scheme, mixed-rate package invoices and per-traveller allocation. That is precisely what generic bookkeeping software does not cover, and the publisher is right that a travel agency feels the difference daily. WhatsApp delivery and a Turkish interface target a real, poorly served segment.
The reservations are about the company, not the product. Voylix is in early access, publishes no price, and — more seriously — publishes no legal pages at all: the Imprint, Privacy and Terms links are placeholders and the paths return 404. No legal entity is named anywhere, in a jurisdiction where a legal notice is mandatory. So the strong GDPR posture, German-only hosting, encryption, audit logging and the thirty-day export rests entirely on marketing statements, with no privacy policy, no processing agreement and no named subprocessor behind it. The headline accuracy and time-saving figures are stated as internally measured.
None of that makes the product unserious — an early-access launch legitimately precedes the paperwork. It does mean the evaluation cannot be finished from the website. The sensible path is to take the free demo, and to ask in the same conversation for the quote, the legal notice with the company's registered form and number, the terms, and the data processing agreement. If those arrive, this is a well-aimed tool for a small German travel agency. Until they do, it should not be handed financial and passenger data.
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